Grant Compliance Manager

Mace; New York (NY); Hybrid; USD 158,000 - 193,000; Full time

Benefits offered by this job

Hybrid work

Competitive pay

Career growth

Job summary

Mace seeks a grant compliance lead to manage federal grant programs, audits, and reporting for large infrastructure projects in the U.S. You will ensure adherence to FTA, FRA, and USDOT requirements, prepare materials, and coordinate with GDC and partner agencies.

The role emphasizes SOP updates, mock audits, and timely responses to information requests, with flexible/hybrid working and a starting salary around $175,000.

Qualifications

• Bachelor’s degree in Public Administration, Finance, Business, or related field.
• 5+ years of grant compliance/administration experience on large infrastructure or transportation projects.
• Knowledge of federal grant regulations (FTA, FRA, USDOT).
• Strong organizational, analytical, and communication skills.
• Experience with PMIS, financial reporting, and MS Office.

Responsibilities

• Ensure compliance with all requirements related to federal grant programs, including FRA Circular 5010.1E, Common Rules (2 CFR 200), and FTA’s Capital.
• Research and review grant guidelines and circulars; prepare concise information for GDC, comparing grant program requirements with GDC and HTP policies and procedures, and recommend revisions as needed.
• Support GDC with federal and state audits, including collection, preparation, and organization of requested materials, and tracking audit requests and processes.
• Interface with GDC’s technical, financial, and administrative offices for the review of materials necessary for meeting FTA’s Triennial Review.
• Update GDC’s Standard Operating Procedures (SOPs) for compliance with federal grant regulations and requirements.
• Conduct mock audits measuring GDC’s compliance with requirements related to federal grant programs, ensuring audits are performed by qualified firms.
• Administer, document, and report on grants and federal funding received through various USDOT programs.
• Serve as the primary liaison between GDC, FRA, FTA, and PMOC to ensure compliance and support grant activities.
• Lead program and project meetings by preparing materials, documenting outcomes, and ensuring compliance with federal oversight requirements.
• Record and report financial data and track any other data required for administration of the relevant grant program.
• Support GDC’s financial team in preparing required reporting obligations to funding partners and USDOT, and review requisitions for grant eligibility and drawdown submissions for reimbursement.
• Assist with pre-award activities, including grant proposals, preparation, completion, and submittal of grant agreements and discretionary applications.
• Apply for, obligate, and close out grant awards issued under USDOT, primarily FTA and FRA.
• Manage grant administration activities, including completion, collection, and organization of quarterly and/or monthly reporting.
• Prepare schedules for HTP milestones and track progress against approved schedules; maintain schedules and track delays and delay justifications for the project.
• Lead coordination efforts to address information requests, ensuring timely and quality responses by engaging key stakeholders across the GDC organization.

Skills

Organizational skills

Analytical thinking

Communication

Collaboration

Education

Bachelor’s degree in Public Administration, Finance, Business, or related field

Tools

PMIS

Microsoft Office

Job description

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities, and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.
Within our consult business we harness our unique combination of leading-edge practical expertise and project deliveryconsultancy to unlock the potential in every project.

Our Values

Safety first - Going home safe and well
Client focus - Deliver on our promise
Integrity - Always do the right thing
Create opportunity - for our people to excel

You’ll Be Responsible For

• Ensure compliance with all requirements related to federal grant programs, including FRA Circular 5010.1E, Common Rules (2 CFR 200), and FTA’s Capital
• Research and review grant guidelines and circulars; prepare concise information for GDC, comparing grant program requirements with GDC and HTP policies and procedures, and recommend revisions as needed.
• Support GDC with federal and state audits, including collection, preparation, and organization of requested materials, and tracking audit requests and processes.
• Interface with GDC’s technical, financial, and administrative offices for the review of materials necessary for meeting FTA’s Triennial Review.
• Update GDC’s Standard Operating Procedures (SOPs) for compliance with federal grant regulations and requirements.
• Conduct mock audits measuring GDC’s compliance with requirements related to federal grant programs, ensuring audits are performed by qualified firms.
• Administer, document, and report on grants and federal funding received through various USDOT programs.
• Serve as the primary liaison between GDC, Federal Railroad Administration (FRA), Federal Transit Administration (FTA), and Program Management Oversight consultant (PMOC) to ensure compliance and support grant activities.
• Lead program and project meetings by preparing materials, documenting outcomes, and ensuring compliance with federal oversight requirements.
• Record and report financial data and track any other data required for administration of the relevant grant program.
• Support GDC’s financial team in preparing required reporting obligations to funding partners and USDOT, and review requisitions for grant eligibility and drawdown submissions for reimbursement.
• Assist with pre-award activities, including grant proposals, preparation, completion, and submittal of grant agreements and discretionary applications.
• Apply for, obligate, and close out grant awards issued under USDOT, primarily FTA and FRA.
• Manage grant administration activities, including completion, collection, and organization of quarterly and/or monthly reporting.
• Prepare schedules for HTP milestones and track progress against approved schedules; maintain schedules and track delays and delay justifications for the project.
• Lead coordination efforts to address information requests, ensuring timely and quality responses by engaging key stakeholders across the GDC organization.
  

You’ll Need To Have

• Bachelor’s degree in Public Administration, Finance, Business, or related field.
• 5+ years of experience in grant compliance, administration, or management for large infrastructure or transportation projects.
• In-depth knowledge of federal grant regulations, including FTA, FRA, and USDOT requirements.
• Experience with audit preparation, grant reporting, and documentation.
• Strong organizational, analytical, and communication skills.
• Proficiency with project management information systems (PMIS), financial reporting tools, and Microsoft Office Suite.
• Ability to work collaboratively with multidisciplinary teams and external agencies.
• Experience with federally funded projects and public sector grant management.
• Familiarity with capital investment grants, triennial reviews, and compliance audits.
• Understanding of project controls, scheduling, and milestone tracking.
  

Note: The estimated salary for this position is $175K. Starting salary may vary based on permissible, non-discriminatory factors such as experience, skills and qualifications.
Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organization.
We are also open to discussing part time, flexible, and hybrid working options if suitable with-in the role.