Grant Application Specialist

University of the Pacific; Stockton (CA); On-site; USD 70,000 - 75,000; Full time

Job summary

University of the Pacific seeks a Grant Application Specialist to ensure pre-award grant compliance, prepare and submit proposals, and provide administrative guidance under the Director of Research. The role involves familiarization with NIH, NSF, HRSA guidelines and federal submission portals while coordinating with multiple departments.

This in-person position in Stockton requires handling budgets, approvals (IRB/IACUC, etc.), and supporting grant training and office functions.

Qualifications

• Bachelor's degree required.
• Six months of experience in grant application/contract submissions.

Responsibilities

• Review grants and incoming contracts for compliance and support submissions of faculty and staff-led proposals.
• Complete necessary training on relevant software and procedures.
• Review and submit proposals in external portals (Grants.gov, Research.gov, ASSIST).
• Manage multiple submissions, PIs and deadlines daily.
• Maintain grants database (Cayuse) and provide administrative support for campus showcases.

Skills

Grant compliance

Grant submissions

Federal funding knowledge

Budget review

Communication skills

Education

Bachelor's Degree

Tools

Cayuse

Grants.gov

ASSIST

Research.gov

Job description

Grant Application Specialist

Full Time

12

Open Until Filled: Yes

This position is not eligible for a visa sponsorship now or in the future.

Posting Number: 201304389P

Campus: Stockton

Department: Research/Interdisciplinary/Sponsored Programs

Position Summary

The Grant Application Specialist is responsible for pre-award grant compliance, grants and contract submissions under the direct supervision of the Director of Research. They will be familiar with the common federal and state grant guidelines and submission portals and will provide Pre-Award administrative guidance of grant and contract proposals.

Pacific offers full-time employees a unique opportunity to live on our beautiful campus at below-market rental rates-helping you save time and money on your commute.

Essential Functions

• Reviews grants and incoming contracts for compliance and supports submissions of faculty and staff led proposals.
• Completes necessary training on relevant software and procedures
• Has knowledge of federal funding agencies such as NIH, NSF and HRSA.
• Supports the Director of Research in the application of proposal and contracts/ bid submission guidelines and any/all federal regulations.
• Review detailed proposal application information, and/or related materials. This includes but is not limited to the proposal budgets, current and pending support for the researcher/faculty, budget justifications and institutional letters of commitment.
• Cross check contents of proposal with internal routing form/approval to make certain all appropriate approvals are received (IRB, IACUC, export control, conflict of interest, etc.) and/or offices notified.
• Review and submit proposals in the appropriate external portal complying with the requirements of the funding announcement and knowledge of the portal.
• Has experience working in federal funder portals like ASSIST, Research.gov, and Grants.gov.
• Manage multiple submissions, Primary Investigators and deadlines on a daily basis.
• Provides administrative support for the University-wide Research and Creativity Showcase.
• Assists in coordination of grant training workshops.
• Reviews and incorporates feedback to faculty for budget and administrative forms in grant submissions.
• Maintains existing grants database and University-wide grants software Cayuse.
• Serves as liaison for incoming and outgoing sub-award compliance review and paperwork.
• Supports grant routing and administration.
• Provide support for other office functions, including preparation of contracts.
• Assist/ cross train in office compliance functions as needed and assists with maintenance of web based sites related to research.
• Coordinate / support office personnel, including human and animal research director, and director of strategic research.
• Perform other related duties as assigned or requested.

University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.

Minimum Qualifications

• Bachelor's Degree.
• Six (6) months of experience in grant application/contract submissions.

Preferred Qualifications

• Demonstrated proficiency in the use of computer office software including word-processing, spreadsheet, presentation applications and databases.
• Ability to work on competing deadlines/priorities.
• Excellent writing and oral communication skills.
• Positive attitude, proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion.
• Knowledge of federal and state grant proposal process.
• Advanced use of computer office software: spreadsheet, databases and outlook.
• Attention to detail, experience with organizing incoming processes.
• Experience creating/reviewing or developing project budgets.
• Experience and sensitivity in working with people of diverse backgrounds and cultures.
• Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
• Ability to engage and integrate culturally responsive practices and knowledge in their work.

Physical Requirements

The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is an in-person role, and the successful candidate must be willing to relocate within California, preferably within 25 miles of the Stockton Pacific campus.

Requires extended periods of sitting both at a workstation and in meetings, as well as repetitive hand/wrist motion while using computer keyboard and phone. Occasional standing, walking, climbing stairs, bending, stooping and reaching. Occasional lifting up to twenty-five (25) pounds.

Hiring Range

$70,304 - $75,000 per year. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate's qualifications, internal equity, as well as market and organizational considerations when extending an offer.

Background Check Statement

All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

AB 810 Misconduct Disclosure Requirement: University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.

Anti-Discrimination/EEO Policy Statement

University of the Pacific is an equal opportunity employer dedicated to workforce diversity across backgrounds, experiences, and viewpoints. Pacific does not unlawfully discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability, or other legally protected characteristics or combination of such characteristics. While we strive to attract a broad and representative pool of candidates, all hiring decisions are made based on merit, selecting the most qualified individual for each position.