Grant and Contract Administrator II

Arizona; Tucson (AZ); On-site; USD 59,000 - 74,000; Full time

Benefits offered by this job

Health, dental and vision insurance

Life and disability insurance

Paid vacation and sick leave

Tuition reduction for employee and in/

Retirement plans

Job summary

The University of Arizona in Tucson is seeking a Grants & Contracts Administrator II to provide pre-award and post-award financial support for sponsored and non-sponsored projects within the Engineering Business Center – South. You will monitor accounts, prepare reports, and assist faculty with budget planning and decision-making.

Mastery of accounting principles, strong Excel skills, and knowledge of Uniform Guidance are essential. This is a full-time, 1.0 FTE role with comprehensive benefits.

Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.

Responsibilities

• Interpret regulations and guidelines for standard and moderately complex program funding of multiple grants and contracts.
• Gather, analyze, and report findings to researchers and administrators to support informed decision-making.
• Process invoices and provide daily monitoring of grants and contracts to ensure expenses align with contract terms.
• Assist with the preparation and submission of pre-award applications in accordance with sponsor guidelines.
• Support the closing of sponsored activities by participating in contract closeouts.
• Ensure compliance with sponsor terms, University policies/procedures, and federal regulations to maintain high standards.
• Prepare periodic financial reports and projections to grant agencies, ensuring accurate and timely submissions.

Skills

Communication

Budgeting with Excel

Analytical skills

Team collaboration

Regulatory knowledge

Reporting

Education

Bachelor's degree or equivalent

Tools

UAccess Research

Analytics

Financial System

Student Information

Job description

The Grant & Contract Administrator II provides pre-award and post-award financial and administrative support for sponsored and non-sponsored awards within the Engineering Business Center – South, including an NSF Industry-University Cooperative Research Center (IUCRC).

The position manages assigned research accounts, monitors budgets and expenditures, prepares financial reports and spending projections, and supports faculty with budget planning and financial decision-making. The administrator ensures compliance with sponsor requirements and University policies, coordinates financial agreements and reporting activities, and develops solutions to complex financial issues. The position also identifies opportunities to improve financial processes and procedures based on established accounting principles and practices.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs.

Duties & Responsibilities

• Interpret regulations and guidelines for standard and moderately complex program funding of multiple grants and contracts.
• Gather, analyze, and report findings to researchers and administrators to support informed decision-making.
• Process invoices and provide daily monitoring of grants and contracts to ensure expenses align with contract terms.
• Assist with the preparation and submission of pre-award applications in accordance with sponsor guidelines.
• Support the closing of sponsored activities by participating in contract closeouts.
• Ensure compliance with sponsor terms, University policies/procedures, and federal regulations to maintain high standards.
• Prepare periodic financial reports and projections to grant agencies, ensuring accurate and timely submissions.

Knowledge, Skills, and Abilities:

• Excellent communication, analytical, and problem-solving skills.
• Ability to develop comprehensive budgets using Excel and auto-generated financial reports.
• Ability to work independently, as well as in close collaboration with others.
• Knowledge of accounting principles, practices, and procedures, including Uniform Guidance.
• Skill in preparing detailed reports on a timely basis.
• Ability to work in a fast-paced environment, prioritizing tasks and responsibilities, responding positively to unanticipated changes, and meeting deadlines.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Demonstrates experience with University financial accounting, budgeting and financial planning for all University fund types.
• Proficient with setting and communicating priorities and effectively planning and organizing the work of projects.
• Previous experience with UA enterprise systems such as UAccess Research, Analytics, Financial, Student, and Employee.

FLSA Exempt

Full Time/Part Time Full Time

Number of Hours Worked per Week 40

Job FTE 1.0

Work Calendar Fiscal

Job Category Research

Benefits Eligible Yes - Full Benefits

Rate of Pay $59,404 - $74,254

Compensation Type salary at 1.0 full-time equivalency (FTE)

Grade 8

Compensation Guidance The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.

Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level PC2

Job Family Grant & Contract Admin

Job Function Research

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies 1

Target Hire Date 1/4/2027

Expected End Date

Contact Information for Candidates Valerie Koellisch,
Grant and Contract Manager II,
[e-mail]

Open Date 11/4/2026

Open Until Filled Yes

Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at [e-mail].