Office Coordinator, Self-Governance & Grants

United South and Eastern Tribes Inc.; Northern (KY); Hybrid; USD 42,000 - 55,000; Full time

Job summary

United South and Eastern Tribes Inc. is seeking an Office Coordinator for the Self-Governance & Grants department.

This role provides administrative and operational support, coordinating office activities, maintaining records, supporting meetings, and assisting with the implementation of Tribal Self-Governance initiatives. The position interfaces with Tribal departments, federal agencies, and community stakeholders to ensure confidential, efficient operations.

Qualifications

• Associate degree in business administration, public administration, office management, or related field.
• Minimum of three years of office management/administrative experience, preferably coordinating in community, cultural, or nonprofit environments.
• Alternative: high school diploma with five years of related experience in office management or administration.

Responsibilities

• Coordinate office activities and maintain records for the Self-Governance Department.
• Support meetings and communications, including agendas and materials.
• Assist with implementation of Tribal Self-Governance initiatives and stakeholder coordination.
• Prepare reports, correspondence, and business documents with accuracy and discretion.
• Coordinate meetings, events, and procurement-related activities, including purchase orders and invoicing.

Skills

Office administration

Records management

Communication

Report preparation

Independent and collaborative work

Education

Associate degree

High school diploma with 5+ years experience

Tools

Microsoft Office Suite

Office management software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Office Coordinator, Self-Governance & Grants

5 days ago Requisition ID: 1586

Summary of Job Description:

The Office Coordinator provides comprehensive administrative and operational support to the Self-Governance Department. This position is responsible for coordinating office activities, maintaining records, supporting meetings and communications, and assisting with the implementation of Tribal Self-Governance initiatives. The Office Coordinator serves as a key point of contact for Tribal departments, federal agencies, community members, and other stakeholders while ensuring the efficient and confidential operation of the department.

• Knowledge of office administration principles and practices
• Understanding of Tribal sovereignty, self-governance and Native American governmental structures preferred
• Experience maintaining confidential records, databases, spreadsheets, and electronic filing systems; knowledge of records management and document retention practices with the ability to handle sensitive information discreetly
• Experience maintaining confidential records, databases, spreadsheets, and electronic filing systems with a high degree of accuracy, along with strong knowledge of records management and document retention practices, and the ability to handle sensitive information with the utmost confidentiality and discretion
• Strong organizational, time management, and multitasking skills in a fast-paced environment
• Excellent written and verbal communication skills including group presentations
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management software
• A bility to prepare reports, meeting agendas, and correspondence professionallyDemonstrated ability of strong problem-solving and decision-making skills
• Ability to work independently and collaboratively
• Ability to interpret and apply policies, procedures, and regulations
• Ability to adapt to changing technologies and office systems
• Experience coordinating meetings, events, and logistical arrangements
• Demonstrated experience preparing reports, correspondence, presentations, and other business documents
• Experience processing purchase orders, invoices, budget tracking, vendor coordination, or other financial and procurement-related activities

Education, Experience and Training:

• Associate’s degree in business administration, public administration, office management, or a related field
• Minimum of three (3) years of office management or administrative experience, preferably in coordination of community, cultural, or non-profit environment

~OR~

• High school diploma or equivalent
• Minimum of five (5) years of office management or administrative experience, preferably in coordination of community, cultural, or non-profit environment

~AND~

• Experience in federal procurement processes, managing federal deadlines, and administering grants from pre-award through closeout, including financial tracking, reporting, and stakeholder coordination
• Experience working with grant management software required; familiarity with AmpliFund/Euna Solutions strongly preferred

Additional Requirements:

• This position is primarily an on-site position

The Mohegan Tribal Government is committed to Native American Preference and is an Equal Opportunity Employer.