Grant Administrator

Family Services Inc; City of Poughkeepsie (NY); Hybride; USD 53 000 - 72 000; Plein temps

Avantages offerts par ce poste

Medical, dental, and vision coverage.

403(b) retirement plan with employer}{

Generous paid vacation, holiday, sick,

Compassionate Leave Programwhere

Group term life and long-term

Supplemental life insurance & AD&D

Supplemental insurance through Aflac.

Employee assistance program (EAP).

Pet insurance.

Résumé du poste

Family Services, Inc. in Poughkeepsie, NY seeks a Grant Administrator to manage grants/contracts, oversee budgeting and financial reporting, and ensure compliance with funders’ requirements.

The role requires 5+ years of accounting experience (non-profit a plus) and a bachelor’s degree. Hybrid work arrangement; salary around the posted annual figure. Local travel and strong communication skills are essential.

Qualifications

• Bachelor’s degree preferred.
• Minimum of 5 years of experience in financial/accounting or related field.
• Non-profit experience a plus.

Responsabilités

• Knowledge of funding compliance and reporting for assigned grants/contracts.
• Ability to comprehend contract terms and language.
• Responsible for monthly/quarterly financial reporting to government agencies and revenue sources.
• Manage timely collection of requests for reimbursement for funding sources.
• Prepare forecasts for assigned programs through trend analysis and data evaluation.
• Assist in development and preparation of budgets and monitor need for budget modifications and process required documents.
• Meet with program staff to strategize on contract compliance, budget forecasting, and modifications.
• Communicate accurate financial information to allow for proper business decisions.
• Generate monthly financial reports for Associate Directors of Finance and CFO, analyze variances and recommend remediation.
• Represent organization with respect to periodic audits performed by funders.
• Record entries in the accounting system for revenue and expenses for assigned programs.
• Develop organization-wide cost allocation plan integrating budget and restricted funding.
• Review, record, and release temporarily restricted contributions.
• Monitor fixed assets and equipment purchases and prepare required reports.
• Review and record receivables/deferred revenue monthly.
• Assist in maintaining the GL.
• Assist in completing annual independent audit and streamline processes.
• Complete projects as assigned; adapt as programs shift.
• Other duties as assigned.

Connaissances

Interpersonal communication

Accounting concepts

Attention to detail

Procedural compliance

Judgement / corrective action

Formation

Bachelor’s degree

Outils

Microsoft Excel

Accounting software

Description du poste

Title: Grant Administrator

Status: Exempt, 40 hours per week, Hybrid

Supervisor: Associate Director of Grants Management

Salary: $62,353.20 Annual

Location: Poughkeepsie, NY

Schedule: Monday-Friday, 8:30 am- 5:00 pm

Function:

To maintain accounting records and internal controls in accordance with generally accepted accounting policies, and the policies and practices of the organization and the agencies contracting with FSI for accounting services. Responsible for compliance with government contract and other funding reporting requirements. Assist in maintaining the general ledger, budget information and analysis of financial data. To assemble and maintain all financial and budget information that is related to contracts and other funding sources.

Qualifications:

• Bachelor’s degree preferred.
• Minimum of 5 years of experience in financial/accounting or related field.
• Non-profit experience a plus.

Position Responsibilities:

Grant/Contract Management

• Knowledge of funding compliance and reporting for assigned grants/contracts
• Ability to comprehend contract terms and language.
• Responsible for monthly/quarterly financial reporting to government agencies andrevenue sources.
• Manage timely collection of requests for reimbursement for funding sources
• Prepare comprehensive forecasts for assigned programs through detailed analysis of trends, information gathering communications with program and other staff, and thorough evaluation of actual data and projected events.
• Assist in development and preparation of budgets and monitor the need for budget modifications and process required documents.
• Conduct meetings with program personnel and management to strategize oncontract compliance issues, budget forecasting and budget modification, andmake recommendations for effective use of resources.
• Communicate accurate financial information to allow for proper businessdecisions.
• Generate monthly reports to be used by the Associate Directors of Finance andCFO, analyze and identify variances, recommend remediation.
• Represent organization with respect to periodic audits performed by funders.

Accounting

• Record entries in the accounting system necessary for proper and accuratetracking of revenue and expenses for assigned programs
• Work with Associate Director of Finance and CFO to develop organization-wide cost allocation plan, integrating organization budget and restricted contract funding.
• Review, record, and release temporarily restricted contributions.
• Monitor fixed asset and equipment purchases for funding sources and prepareassociated reports as required by contracts.
• Review and record receivables/deferred revenue on a monthly basis.
• Assist in maintaining the GL.

Assist in Shared Departmental Objectives

• Assist the Team in preparation and successful completion of the annual independent audit.
• Identify and help develop streamlined accounting and financial processes.
• Complete projects as assigned by the supervisory personnel.
• As the agency takes on additional programs, responsibilities may shift between staff.
• Other duties as assigned.

Skills & Abilities:

• Excellent interpersonal, verbal, and written communication skills, the ability to work cooperatively, good time management and managing multiple priorities.
• General understanding and ability to apply accounting concepts.
• Attention to detail and organizational skills.
• Ability to learn and work within agency procedures and guidelines.
• Ability to exercise sound judgement in tracking sources of errors and in using established guidelines to determine the necessary corrective action.

Essential Requirements

• Computer skills, proficiency in computer software, i.e. Microsoft Office (Excel) and accounting software.
• Local travel to the bank, post office, or between offices, as needed.

We value flexibility and support in our work environment and offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.

Our benefits packages include:

• Medical, dental, and vision coverage.
• 403(b) retirement plan with employer match up to 5%.
• Generous paid vacation, holiday, sick and personal time package (2 weeks’ vacation in first year, 13 paid holidays per year, 12 sick days per year and 4 personal days per year).
• Access to Family Services’ Compassionate Leave Programwhere employees can donate/receive unused time off.
• Group term life and long-term disability insurance.
• Supplemental life insurance & accidental death and dismemberment coverage (AD&D),
• Supplemental insurance through Aflac.
• Employee assistance program (EAP).
• Pet insurance.

Our Mission:

To support people, strengthen families, and nurture safer healthier communities.

Our Values:

Compassion – Extending empathy and understanding to others.

Integrity – Being honest and dependable.

Hope – Believing in the strength of the human spirit and heart, to emerge and thrive when faced with a challenge.

Diversity – Promoting a vision of community comprised of wide-ranging assets.

Respect – Treating all individuals with dignity and without judgement.

Community – Recognizing and reinforcing the importance of our world as being comprised of people of differing strengths and perspectives.

Justice – Promoting social and economic equity and fairness.

Quality – Aspiring for excellence in every aspect of our work.

#INDAD

Family Services, Inc. complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Family Services is an equal opportunity employer. We follow federal, state, and local laws prohibiting discrimination in hiring and employment.

Must be authorized to work in the United States without work sponsorship.