Grand Rapids Kroc Center - Administrative Assistant

The Salvation Army North & Central Illinois Division; Grand Rapids (MI); On-site; USD 40,000 - 52,000; Full time

Job summary

The Salvation Army North & Central Illinois Division is seeking an Administrative Assistant to support an officer/director with calendar management, meeting scheduling, and acting as a gatekeeper for administrative tasks. You will greet visitors, answer phones, and handle general office duties to keep operations running smoothly.

Responsibilities include coordinating travel, communicating across departments and headquarters, assisting with special projects, and maintaining confidential

Qualifications

• Must have a high school diploma, GED equivalency, or equivalent combination of education and experience.
• Must be at least 18 years old
• 2+ years of executive administrative support experience or 3+ years of administrative experience
• Excellent typing skills and computer operation, including knowledge of Microsoft Office Suite.

Responsibilities

• Partners with the officer/director to effectively handle a wide variety of projects and tasks
• Provides timely communication, feedback and follow-up to staff, leadership, visitors, and volunteers
• Arranges and coordinates meetings, appointments, visits, and business travel as needed, monitoring department calendars
• Communicates and coordinates department activities with other departments and headquarters
• Supports and organizes special projects including logistics, event budgeting, and communications
• Operates and troubleshoots new office technologies
• Maintains Policy and Procedures manual in coordination with other department staff
• Provides orientation and training for new staff as requested
• Maintains and organizes documents and files; preparing written communications as requested
• Performs other duties as assigned
• Provide administrative support to the senior Kroc Center Officer and corps officer for Congregational Life & Mission Integration
• Kroc Statistician
• Ministry programming assistance
• Handle all logistics and registration for sending adults and children to camp
• With limited direction, work from overall policies, goals, and budgetary limits, virtually self-supervising with direct accountability for final results.

Skills

Confidentiality

Professionalism

Communication skills

Attention to detail

Education

High school diploma or GED

1+ year admin support or 3+ years admin

Tools

Microsoft Office 365

Teams

SharePoint

General computer skills

Job description

Position Summary: The Administrative Assistant performs a wide variety of tasks and administrative duties in support of an officer/director. This role is responsible for the coordination of calendars, scheduling meetings, and acting as a liaison between officer/director and others. This position is also responsible for performing general office and project related support including assisting visitors, answering telephones, and resolving various administrative inquiries and acting as a gatekeeper for operational and administrative tasks.

Essential Responsibilities

• Partners with the officer/director to effectively handle a wide variety of projects and tasks
• Provides timely communication, feedback and follow-up to staff, leadership, visitors, and volunteers
• Arranges and coordinates meetings, appointments, visits, and business travel as needed, monitoring department calendars
• Communicates and coordinates department activities with other departments and headquarters
• Supports and organizes special projects including logistics, event budgeting, and communications
• Operates and troubleshoots new office technologies
• Maintains Policy and Procedures manual in coordination with other department staff
• Provides orientation and training for new staff as requested
• Maintains and organizes documents and files; preparing written communications as requested
• Performs other duties as assigned.

Additional Responsibilities

• Provide administrative support to the senior Kroc Center Officer and corps officer for Congregational Life & Mission Integration
• Kroc Statistician
• Ministry programming assistance
• Handle all logistics and registration for sending adults and children to camp
• With limited direction, work from overall policies, goals, and budgetary limits, virtually self-supervising with direct accountability for final results.

Education/Experience

• Must have a high school diploma, GED equivalency, or equivalent combination of education and experience.
• Must be at least 18 years old
• 2+ years of executive administrative support experience or 3+ years of administrative experience
• Excellent typing skills and computer operation, including knowledge of Microsoft Office Suite.

Skills, Knowledge & Abilities

• Maintain strict confidentiality
• Learn and adhere to The Salvation Army Policies, practices, procedures, and culture
• High degree of professionalism in dealing with diverse groups of people, including board members, senior executive staff, community leaders, and donors

Computer Skills

• Proficient in Microsoft Office 365
• Working knowledge of TEAMS and SharePoint
• Willingness to learn new software as needed

Certificates And Licenses

• Complete Safe From Harm training, and keep current as needed
• Must have and maintain a current valid driver’s license and pass The Salvation Army Motor Vehicle Record check (MVR)