Graduation Specialist

University of Maine; Orono (ME); On-site; USD 45,000 - 50,000; Full time

Job summary

University of Maine in Orono, ME seeks a Graduation Specialist to review and certify academic requirements for graduation, handling exceptions and waivers, and guiding graduation applications to resolution. Responsibilities include diploma-related processes and data-driven eligibility reviews.

The role requires a Bachelor’s degree and strong attention to detail, with emphasis on confidentiality, customer service, and collaboration within a university setting.

Qualifications

• Bachelor’s degree.
• Experience handling sensitive information.
• Strong attention to detail.
• Ability to analyze and leverage data effectively.
• Excellent interpersonal and written/verbal communication skills.

Responsibilities

• Review and certify students’ graduation eligibility, including exceptions/waivers processing.
• Audit and certify graduation eligibility and oversee graduation applications to final resolution.
• Oversee processes related to diplomas and related records.

Skills

Attention to detail

Data analysis

Interpersonal skills

Written and verbal communication

Teamwork

Problem solving

Education

Bachelor’s degree

Tools

Oracle PeopleSoft

Job description

Supports OSR operations related to review and certification of academic requirements, with a primary focus on graduation eligibility and related processes. Key duties include processing of exceptions and waivers, auditing and certification of students’ eligibility for graduation, and seeing graduation applications through to their final resolution. Oversees processes related to diplomas. Typical hiring salary for this position is $47,500.00 commensurate with qualifications and experience.

Please review the Graduation Specialist job description for more information.

About the University:

The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu.

The University of Maine offers a wide range of benefitsfor employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options.

UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live. Visit the Maine Office of Tourism to learn more about what the Bangor region has to offer.

Qualifications:

Required:

• Bachelor’s degree.
• Experience in handling sensitive and confidential information.
• Strong attention to detail.
• Ability to analyze and leverage data effectively.
• Excellent interpersonal skills, ability to function as a team member.
• Strong written and verbal communication skills.
• Demonstrated exemplary customer service.
• Dependable, self-motivated, organized, and possess the ability to problem solve.
• Ability to follow established policies and procedures.
• Ability to work independently, and with minimal supervision.

Preferred:

• Prior experience at an institution of higher education in student records or related areas.
• Experience with automated student information systems preferred, Oracle PeopleSoft highly.
• Experience with certifying students’ eligibility for graduation and/or athletic eligibility.

Other Information:

Candidates selected to proceed to the final stages of the search process will be requested to provide a list of names and contact information for references.

Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University. For full consideration, materials must be submitted by4:30p.m.ESTon October 30, 2026. The successful applicant is subject to appropriate background screening.

The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling 207.581.1226, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, you are encouraged to contact the UMS Title IX Coordinator at www.maine.edu/title-ix/.

Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. You may view the University’s Annual Security Report. If you wish to have a paper copy of the ASR or you need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact: UMaine Police Department, 81 Rangeley Rd., The University of Maine, Orono, ME 04469-5794, or call 207.581.4053.