Graduate Thesis, Dissertation, and Graduate Faculty Specialist

University of Northern Colorado; Greeley (CO); On-site; USD 58,000 - 63,000; Full time

Benefits offered by this job

UNC Career Hub

Job summary

University of Northern Colorado is seeking a Graduate Thesis, Dissertation, and Graduate Faculty Specialist to administer and coordinate graduate admissions, student records, and degree progress. You will format-check theses and dissertations, manage doctoral committee appointments, and ensure compliance with Graduate School policies.

The role supports graduate students and faculty, with responsibilities across formatting reviews, committee scheduling, and mentoring training.

Qualifications

• Bachelor’s degree; graduate degree preferred.
• Two years of work in an educational environment in administration or technical support, or in teaching. Student worker or GA experience is acceptable.
• Experience writing a dissertation, thesis, journal article, or other published work is preferred.

Responsibilities

• Advise students on formatting of thesis, scholarly project, and dissertation documents; provide workshops on formatting and using templates.
• Monitor doctoral committee appointments and manage dissertation proposals, committee timing, and exam scheduling.
• Approve and process requests to schedule doctoral exams and ensure policy compliance; coordinate with staff and announce exams.
• Process applications for status types (GL, GF, GF/DRE, GFE, EGF, and EGF/DRE) for graduate courses or doctoral committees; issue appointment or refusal letters as needed.
• Support Graduate School mentoring training and other duties as assigned.

Education

Bachelor’s degree

Graduate degree preferred

Job description

POSITION TITLE: Graduate Thesis, Dissertation, and Graduate Faculty Specialist
COMPENSATION RANGE:58,000.00 - 63,000.00 USD per year
EMPLOYMENT CLASSIFICATION:Professional Administrative

DEPARTMENT:Graduate School Office
TARGET HIRE DATE:10/15/2026

BENEFITS:UNC’s Career Hub

Candidates must have valid U.S. work authorization at the time of application; UNC cannot provide H-1B sponsorship at this time.

To ensure full consideration, applications must be received by 11:59pm (MT) on 10/03/2026.

Position Summary

This work unitexists to ensure the quality of graduate education at UNC through administeringand coordinating the graduate admissions, student records, and graduationprocesses; by setting and monitoring standards for graduate level admissions,student performance, graduation requirements, curricula, degree programs andmembership in the graduate faculty in conjunction with the Graduate Council; and by promoting and supporting scholarship among graduate faculty andstudents.
The purpose ofthis position is to serve graduate students and graduate faculty. Specifically,the position provides administrative support to the graduate faculty anddoctoral research endorsement processes for graduate faculty, maintainingrecords of graduate faculty status, processing doctoral committee appointmentsand changings, scheduling doctoral exams, informing students about how toformat their thesis and dissertations, and providing a thorough formatting reviewof students’ theses, dissertations, or doctoral scholarly projects before theyare loaded into online access platforms. This position also has a major role inproblem solving situations in regard to graduate students, their programs andinteraction with graduate faculty during the course of student programs.

Job Duties

Advise students proactively on the formatting of their thesis, scholarly project, and dissertation documents, providing workshops on formatting; teach studentshow to use available technology to record and cite their sources, applyformats, or build templates; and change to a pre-defense review process insteadof an end-of-the-semester timeline. Keep updated on the application of newertechnologies to the dissertation and thesis process. Provide pre-reviews.Review, critique, and approve editorial quality of graduate student theses anddissertation projects. Recommend to Dean for final approval. Establish andmaintain relationship with library staff for dissertation/thesis tracking andplacement in library. (50%)

Monitor doctoral committee appointments for graduate students. Record dissertation proposal submissions and report to Graduate DegreeCompliance and the Registrar’s Office. (15%)

Approve and process requests to schedule doctoral exams; ensuring compliance withGraduate School policies for the committee and exam timing. Work with otherstaff to announce the exam. (10%)

Process applications for various types of status (GL, GF, GF/DRE, GFE, EGF, and EGF/DRE) for faculty teaching graduate courses or serving on doctoralcommittees. Send appointment or refusalletters according to decision of Graduate Dean or Graduate Faculty Council.Support Graduate School process for mentoring training. (20%)

Other duties as assigned. (5%)

Minimum Qualifications

Education

Bachelor’s degree; graduate degree preferred.

Experience

Twoyears of work in an educational environment in administration or technicalsupport, or in teaching. Student worker or GA experience is acceptable. Experiencewriting a dissertation, thesis, journal article, or other published work ispreferred.

Benefits

Benefits available include health, dental, vision, life and long-term disability insurance, as well as a selection of several defined contribution retirement plans for all full-time positions. Employees at UNC receive sick leave, and other leave options may be available based on position. Full-time employees are eligible to receive tuition waiver benefits, as well as dependents and spouses ofUNCEmployees who are employed at 0.5FTEor above are eligible for undergraduate dependent tuition grants of up to 50%. These tuition grants will cover in-state tuition charges. Further requirements may exist. Other benefits may be available based on position.

About UNC

The University of Northern Colorado is a public doctoral/research institution located in Greeley, Colorado. UNC’s commitment to education began in 1889 andcontinues to be a transformational force for our students. Recognizedas a top university for socialmobility,UNC isproud tobeaHispanicServing Institutionandto serve more than44% ofourundergraduateswhoarethefirst in theirfamily to attend college.UNC is also committed to providing our faculty and staff with the support they need to succeed as professionals, educators, and in life. Please visit UNC’s Career Hub,tolearn more about UNC’s strategic plan, school programs, and employee benefits. Go Bears!

EEO Statement

The University of Northern Colorado offers an educational and workingenvironment that provides equal opportunity to all members of the UNCcommunity. In accordance with federal and state law, UNC prohibits unlawfuldiscrimination, including harassment, based on race, color, national origin,religion, age, sex, sexual orientation, pregnancy, disability, geneticinformation, and/or veteran status. UNC also prohibits discrimination based ongender identity, and gender expression. Retaliation against persons who opposea discriminatory practice, file a charge of discrimination, or testify for,assist in, or participate in an investigative proceeding relating todiscrimination is prohibited. Constitutionally protected expression will not beconsidered discrimination or harassment under this policy. It is theresponsibility of all departments, employees, and students to ensure UNC’scompliance with this policy.

ADA Accommodations

The University of Northern Colorado is committedto providing reasonable accommodation to individuals with disabilities. If yourequire reasonable accommodation in completing this application, interviewingor otherwise participating in the employee selection process, please directyour inquiries to 970-351-2718 or [e-mail].

Background Check

Satisfactory completion of a background check, educational check, and authorization to work in the United States is required after a conditional offer of employment hasbeen made. The successful candidate must submit original transcripts within one (1) month of hire.

This position is contingent on funding from the Colorado State Legislature, approval by the Board of Trustees, and subject to the policies and regulations of the University of Northern Colorado.

Clery Act

In compliance with the Clery Act, the most recent University of Northern Colorado Annual Campus Security and Fire Safety Report is available online. A paper copy can be requested at the UNC Police Department. This report contains crime statistics and policy statements related to safety, conduct processes and Title IX investigations.