Operations and Finance Manager, Physics

Inside Higher Ed; City of Binghamton (NY); On-site; USD 51,435 - 62,866; Full time

Job summary

A prominent educational institution in Binghamton is seeking an Operations and Finance Manager. This role involves managing fiscal operations, providing administrative support, and coordinating curriculum planning. Ideal candidates will hold a Bachelor's degree and have experience in office administration and financial management. The position offers a salary of $57,151 and aims to foster student success and departmental efficiency.

Qualifications

• Bachelor's degree or higher required.
• Two or more years of office administration experience preferred.
• Experience with budget and financial management.

Responsibilities

• Manage fiscal operations and budget reports.
• Oversee course building and curriculum planning.
• Provide administrative assistance to the department chair.

Skills

Accounting knowledge

Office administration experience

Effective communication skills

Organizational skills

Computer literacy

Education

Bachelor's degree

Degree in accounting or business administration

Tools

Spreadsheets

Databases

Job description

About Binghamton University

Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive.

Job Description

Department of Physics, Applied Physics, and Astronomy at Binghamton University seeks an outstanding candidate for a full‑time professional staff member to serve as the Operations and Finance Manager. The Operations and Finance Manager provides support for a wide variety of administrative and budgetary matters related to the daily functioning of the department, including coordination of fiscal operations, course building and curriculum planning, building administration, scheduling and record keeping, and supervision of office staff.

Budget Title: Senior Staff Assistant (SL‑3); Salary: $57,151.

Expected start date: November 6, 2025.

Visa sponsorship is not available for this position.

Key Responsibilities

• Management of all fiscal operations in collaboration with the chair, including providing budget reports, monitoring all deposits and expenses, and making budgetary projections.
• In collaboration with faculty and staff, auditing and approving laboratory and lab manual fees and associated expenditures.
• Assemble the department curriculum plan and course scheduling in consultation with the chair.
• Creatively solve departmental challenges related to enrollment, space, and budgetary issues.
• Monitor and implement pre‑requisites and co‑requisites across a wide range of courses.
• Collaborate with other departments associated with physics on campus.
• Provide administrative assistance to the chair, e.g. such as providing information and reports required for chair decisions, communicating with other administrative units on campus (Dean's office, HR, registrar, etc.), calendar management, scheduling faculty and staff meetings, taking and dissemination of meeting minutes, drafting chair letters, etc.
• Oversee administrative tasks related to changes in departmental personnel, including: compiling and submitting faculty personnel cases, coordinating faculty and staff recruitment, hiring and assigning federal work study students, reviewing TA and grader assignments, and completing all human resource system transactions for the department in the HR system.
• Coordinate Smart Energy building and access functions, including working with Physical Facilities as needed to address repairs, renovations, and maintenance issues.
• Supervision of office staff which includes managing general and specialized duties for members of the office dedicated to undergraduate, graduate, and general departmental administrative tasks.

Requirements

• Bachelor's degree (or higher).
• Accounting training and/or experience.
• Experience with spreadsheets and databases.
• Two or more years of experience in an office administration role, i.e. records management, resource allocation, budget and financial management, maintenance of confidential records, etc.
• Effective written and verbal communication skills.
• Effective organization skills and attention to detail.
• Computer literacy and experience, i.e. office products, email, online calendar management, database management, etc.

Preferred Qualifications

• Bachelor's degree (or higher) in accounting, business administration, or related field.
• Five or more years of experience in an office administration role.
• Experience with building management and interacting with maintenance/facilities.

Additional Information

Offers of employment may be contingent upon successful completion of a pre‑employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco‑free campus.

Pursuant to Executive Order 161, no State entity may ask an applicant for employment to provide his or her current compensation, or any prior compensation history, until a conditional offer of employment with compensation is extended. For details on the compensation disclosure requirement, please refer to the Governor’s Office of Employee Relations. Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/.

Equal Opportunity/Affirmative Action Employer The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception. As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here. Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact the ADA Coordinator by completing the Reasonable Accommodation Request Form.

Application Instructions

All applicants must apply via Interview Exchange: http://binghamton.interviewexchange.com/candapply.jsp?JOBID=193004

Deadline for External Applicants: Open until filled. Review of applications will begin immediately and continue until the vacancy is filled.

Please Submit: Resume, Cover Letter, and Contact information for three professional references.