GRADUATE STUDENT ASSISTANT

State of California; California; Hybrid; USD 42,000 - 65,000; Full time

Job summary

The Graduate Student Assistant position at Department of State Hospitals supports research coordination across divisions. Under close supervision, you will assist with research, data entry, data clean-up, reporting, and administrative and/or technical duties for multiple teams within the Division.

An ideal candidate is self-motivated with a strong data and research background and can connect data with policy. Advanced MS Office skills are preferred.

Qualifications

• Strong data and research background.
• Advanced Microsoft Office experience (Outlook, Excel, SharePoint, PowerPoint).
• Ability to coordinate research tasks across teams.

Responsibilities

• Assist with research, data entry, data clean-up, and reporting.
• Provide administrative and technical support for research projects.
• Coordinate activities across multiple teams within the Division.
• Connect data with policy and support data-driven decisions.

Skills

Data analysis

Research

Data entry

Administrative skills

Tools

Microsoft Office

Excel

SharePoint

PowerPoint

Outlook

Job description

Graduate Student Assistant
GRADUATE STUDENT ASSISTANT

$3,724.00 - $5,810.00 per Month
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: 11/7/2026

Application Methods: Electronic (Using your CalCareer Account) By Mail Drop-off

Under close supervision of the Research Data Supervisor II of the Evaluation and Data Innovation Branch, within the Research, Evaluation and Data Insights Division, the Graduate Student Assistant will assist with research, data entry, data clean-up, reporting, administrative and/or technical duties related to the coordination of research projects across various teams within the Division.

The incumbent will assist Data Specialists, Supervisors, and the Division generally in research planning and execution efforts on priority and ad hoc projects and assignments as needed. An ideal candidate will be self-motivated and have a strong data and research background, and also be able to effectively connect data with policy and vice versa. Projects and assignments may entail review of existing state and federal level laws and policies to support data driven decisions for advancing Department's compliance and reporting efforts. Advanced Microsoft Office experience is preferred including but not limited to Outlook, Excel, SharePoint, and PowerPoint.

You will find additional information about the job in the Duty Statement.

Working Conditions

• This position reports to the Allenby Building in Sacramento. A hybrid Telework schedule, consistent with the State of California's in-office requirement, may be considered with prior approval from management. The incumbent may also be required to travel throughout California as needed, with prior notice.
• DSH-Sacramento is located at an 11-floor high rise building.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• GRADUATE STUDENT ASSISTANT

GRADUATE STUDENT ASSISTANT $3,724.00 - $4,141.00A $4,021.00 - $4,471.00B $4,167.00 - $4,679.00C $4,340.00 - $4,873.00D $4,539.00 - $5,091.00E $4,734.00 - $5,299.00F $5,139.00 - $5,810.00G New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions:

1

Work Location:

Telework:

Hybrid

Job Type:

Student Assistant

Department Information

The mission of the Department of State Hospitals is to provide evaluation and treatment in a safe and responsible manner, seeking innovation and excellence in hospital operations, across a continuum of care and settings.

Department of State Hospitals
1215 O Street, MS 17
Sacramento, CA 95814

DSH-Sacramento is in a new modern, sustainable and innovative 11 story office building located at 1215 O Street, Sacramento, California. Some of the amenities of the new building include the following:

• First-floor retail space (separate access from 12th Street)
• Café with multiple vendors available to the public
• Outdoor seating with pedestrian walkways
• Large, shared conference room on the first floor with a maximum capacity of 162 individuals
• An employee fitness center with a yoga studio, cardio equipment and weights
• Plaza area with a kitchenette on each floor
• More conference rooms and collaborative working spaces available throughout the building – small, medium and large
• Shared Terrace space on the 10th floor with indoor/outdoor seating and views of the Capitol
• Mobile computer equipment, cloud-based technology and Wi-Fi for all staff
• The position(s) require(s) a Background Investigation be cleared prior to being hired.

***While US mail applications are still accepted, applying electronically through your CalCareers account is strongly encouraged.***

Candidates who reside outside of the State of California may be admitted to the job interview. However, upon job offer candidates must provide proof of residence in California prior to their appointment becoming effective, or the offer may be rescinded.

Applicants must submit the required documents in order to be considered for this position. Failure to complete the STD 678 in its entirety may result in disqualification, resumes and/or Statements of Qualifications do not take the place of the STD 678. You must clearly indicate the basis of your eligibility (i.e., list, transfer, SROA/Surplus, reinstatement, etc.),classification title, position number, and job control number in the Examination/Job Title section.

*** Foreign Degrees or Transcripts – Applicants with foreign degrees or transcripts who wish to apply that coursework towards meeting the minimum qualifications of the classification must provide a transcript evaluation that indicates the number of units to which his/her foreign coursework is equivalent. DSH accepts foreign transcript evaluations that are completed by one of the services listed on these webpages:

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Benefit information can be found on the CalHR website and the CalPERS website.

Benefits include: Sick Leave, Vacation Leave, 11 Paid State Holidays, one (1), eight (8) hours, Paid Personal Holiday and two (2), (16) hours, Paid Professional Development Days (PDD) per fiscal year; excellent Health, Vision and Dental insurance plans; Medical and Dependent Care Reimbursement Accounts; an Employee Assistance Program; Alternate Workweek Schedules and Flextime; and, enrollment in the CalPERS retirement system.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: https:\/\/www.dsh.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Office of Human Rights
[phone]
[e-mail]

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice)TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Statement of Qualifications

Statement of Qualifications (SOQ): No more than 2 pages, single spaced, Arial font size 12. State the JC number and your name on the top right corner of your response.

1. How do your educational and career goals align with the duties and responsibilities of this Graduate Student Assistant position?

2. Describe a data-driven project that you have completed - include details of the topic, policy landscape, methodology, findings, recommendations, and tools used.

Applications submitted without SOQ will not be considered.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.