Graduate Programs Operations Coordinator

Notre Dame International; Notre Dame (IN); On-site; USD 45,000 - 55,000; Full time

Job summary

The University of Notre Dame in Notre Dame, IN, is seeking an Academic Coordinator to provide essential administrative support for the School of Architecture's three graduate degree programs. You will be a visible point of contact for current and prospective students and assist faculty with travel planning and juries on campus.

The role requires flexibility in fast-paced schedules, strong organizational skills, and a customer-service orientation to support students, faculty, and visiting critics

Qualifications

• Education Qualifications: Bachelor’s degree preferred or 5 to 6 years experience.
• Skill Qualifications: Google Suite, Adobe,ability to work collaboratively
• Preferred Qualifications: University systems (Banner/Slate/Concur/Financial Toolkit)

Responsibilities

• Provide comprehensive administrative support for graduate programs within the School of Architecture.
• Serve as the primary faculty and student contact for graduate courses, coordinating studio travel and jury logistics.
• Manage admissions, onboarding, relocation, fellowships, and stipends for graduate studies.
• Coordinate room assignments and calendaring; ensure digital collection of student work.
• Oversee the School's Summer Discovery Program for two weeks with faculty and TAs.
• Prepare and distribute general academic communications to the student body.

Skills

Google Suite

Adobe

Collaboration

Education

Bachelor’s degree

5–6 years experience

Tools

Banner/Slate/Concur/Financial Toolkit

Job description

The University of Notre Dame in Notre Dame, IN, is seeking an Academic Coordinator to provide essential administrative support for the School of Architecture's three graduate degree programs. You will be a visible point of contact for current and prospective students and assist faculty with travel planning and juries on campus.

The role requires flexibility in fast-paced schedules, strong organizational skills, and a customer-service orientation to support students, faculty, and visiting critics