Graduate Programs Coordinator - Remote-Friendly

MSU - Michigan State University; East Lansing, Northern (MI, KY); Hybrid; USD 52,000 - 72,000; Full time

Job summary

Michigan State University is seeking an Academic Program Coordinator to support graduate programs. You will coordinate admissions, student services, and academic administration, acting as the primary contact for graduate students and collaborating with faculty and offices to ensure policy compliance and student success.

The role involves handling program operations, student records, degree progress, and funding processes, while advising students and staff on deadlines and requirements in a

Qualifications

• Associate's degree or 2–3 years of college in a related field with related experience.

Responsibilities

• Serve as primary resource for master's and doctoral students, coordinating services and academic administration.
• Maintain confidential student records, monitor degree progress, audits, GradPlan reviews, and form processing.
• Coordinate annual student reviews, comprehensive exams, dissertation proposals/defenses, and graduation requirements.
• Administer graduate funding records, fellowships, awards, and conference/research funding.
• Advise students, faculty, and staff on policies, procedures, registration, degree requirements, travel, and deadlines.
• Coordinate operational administration of graduate programs, program records, manuals, and university systems (SIS, GradPlan, SLATE, EBS, SAP, KFS, eGradFel).
• Prepare reports, maintain statistics, ensure records retention, and compliance.
• Coordinate graduate recruitment and admissions from pre-application to enrollment.
• Guide prospective/admitted students on admissions, funding, and program requirements.
• Oversee admissions visits, orientation, onboarding, and communications.
• Support department operations, including supplies, travel, and reimbursements.
• Collaborate with managers and staff on funding and processes, support initiatives, and special projects.

Skills

Organizational skills

Student-focused

Communication

Education

Associate's degree or equivalent

Tools

Microsoft Office

Adobe Acrobat

Campus Solutions (SIS)

GradPlan

SLATE

EBS

SAP

KFS

eGradFel

Power Automate

Job description

Michigan State University is seeking an Academic Program Coordinator to support graduate programs. You will coordinate admissions, student services, and academic administration, acting as the primary contact for graduate students and collaborating with faculty and offices to ensure policy compliance and student success.

The role involves handling program operations, student records, degree progress, and funding processes, while advising students and staff on deadlines and requirements in a