Graduate Programs Coordinator II, Nutritional Sciences

University of Texas at Austin; Austin (TX); On-site; USD 47,000 - 57,000; Full time

Job summary

The University of Texas at Austin's Department of Nutritional Sciences is seeking a Graduate Program Coordinator II to manage executive and graduate studies committees, admissions, onboarding, funding, curriculum, and program assessment. Strong collaboration and communication skills are essential.

Responsibilities include coordinating meetings, admissions processes, onboarding new students, tracking milestones, managing funding records, and supporting curriculum actions.

Qualifications

• Bachelor's Degree and five years' experience working with college students in an administrative or advising capacity.
• Proficiency with Adobe Pro, Microsoft Excel and Word.
• Strong organizational skills with attention to detail.
• Highly collaborative, team-focused mindset.

Responsibilities

• Coordinates Executive Committee and Graduate Studies Committee (GSC) meetings, prepares agendas and minutes, tracks committee actions and decisions, and maintains centralized program records, templates, and documentation.
• Serves as primary contact for graduate student applicant communications, assists with applicant tracking systems, interacts with the Graduate School on admissions processes, supports faculty with student recruitment efforts, and coordinates admissions events and application review.
• Guides incoming students through hiring, onboarding (IDs, insurance, stipends, course registration), and works with the Graduate Advisor to monitor milestones - annual reviews, progress, qualifying exams, candidacy, and defenses.
• Maintains funding opportunity databases, tracks student eligibility and funding history, coordinates nomination and application processes, compiles faculty voting/rankings, and manages award communications.
• Supports curriculum and handbook review and proposal submissions, tracks curriculum actions and approvals, maintains program website content, and supports program reviews.
• Maintains program databases and generates reports on admissions, enrollment, graduation rates, and candidacy milestones.

Skills

Attention to detail

Initiative

Decision making

Communication

Interpersonal relationships

Service excellence

Problem solving

Education

Bachelor's Degree

Experience with college students

Tools

Adobe Pro

Microsoft Excel

Microsoft Word

Job description

The University of Texas at Austin's Department of Nutritional Sciences is seeking a Graduate Program Coordinator II to manage executive and graduate studies committees, admissions, onboarding, funding, curriculum, and program assessment. Strong collaboration and communication skills are essential.

Responsibilities include coordinating meetings, admissions processes, onboarding new students, tracking milestones, managing funding records, and supporting curriculum actions.