Graduate Programs Administrator & Recruitment Coordinator

Penn State University; University Park (TX); On-site; USD 41,000 - 65,000; Full time

Benefits offered by this job

75% tuition discount

Comprehensive benefits package

Generous time off

Job summary

Penn State seeks an experienced Academic Program Coordinator to manage day-to-day operations of the graduate program in Biochemistry and Molecular Biology. The role includes admissions support, file maintenance, budgeting, recruitment events, and coordinating graduate funding.

The candidate will work with the Graduate Education team, use LionPATH and other systems, ensure accuracy and compliance, onboard new students, and handle travel reimbursements, scholarships, and appointments.

Qualifications

• Associate degree and 4+ years of relevant experience; or GED/HS with 2+ years of relevant experience.
• Experience with graduate programs is a plus.
• Proficiency with MS Office 365 and related administrative systems.

Responsibilities

• Manage day-to-day administrative duties for the graduate program.
• Assemble and maintain confidential graduate files.
• Enter and retrieve admissions data in LionPATH and related systems.
• Onboard incoming graduate students and monitor degree requirements.
• Coordinate recruitment events and communicate with prospective students.
• Monitor budgets and process travel reimbursements and stipends.

Skills

Organization

Communication

Detail-oriented

Customer service

Team collaboration

Education

Associate degree + 4+ years experience

GED or HS + 2+ years experience

Tools

SIMBA

GRADS

WorkLion

CANVAS

iTWO

CollegeNet

LionPATH

Office 365

Job description

Penn State seeks an experienced Academic Program Coordinator to manage day-to-day operations of the graduate program in Biochemistry and Molecular Biology. The role includes admissions support, file maintenance, budgeting, recruitment events, and coordinating graduate funding.

The candidate will work with the Graduate Education team, use LionPATH and other systems, ensure accuracy and compliance, onboard new students, and handle travel reimbursements, scholarships, and appointments.