Graduate Program Coordinator and Academic Advisor

Baylor University; Waco (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Tuition remission

Retirement plan

Comprehensive benefits

Job summary

Baylor University is seeking a Graduate Program Coordinator and Academic Advisor to support the School of Music's graduate programs. The role involves advising a caseload of graduate students, coordinating programs, and assisting with admissions and recruitment initiatives.

A bachelor’s degree and relevant experience are required, with more experience preferred. Applicants must be authorized to work in the U.S.

Qualifications

• Bachelor's degree and two years of relevant experience are required.
• Four years of relevant experience is preferred.

Responsibilities

• Advise a caseload of School of Music graduate students and facilitate graduation planning.
• Ensure current university policies and deadlines are met by the School of Music (registration, add/drop, etc.).
• Communicate about graduate courses, majors, degree requirements, and policies with students and faculty.
• Coordinate onboarding of new School of Music graduate students.
• Prepare contracts for graduate associate positions and keep signed contracts on file.
• Supervise and monitor Graduate Assistant assignments and contracts.
• Provide School of Music graduate program support with the Associate Dean for Graduate Studies.
• Maintain graduate student records (admissions through graduation).
• Assist with maintaining graduate student handbook and related portions of the School of Music website.
• Process curriculum changes and updates to the course catalog.
• Assist with recital and oral exam scheduling and approvals.
• Assist with annual graduate program assessment reports for accreditation bodies.
• Support admissions and recruitment events for School of Music.

Skills

Academic advising

Program coordination

Student communications

Recruitment support

Education

Bachelor's degree

Job description

A humble college founded before Texas was a state, Baylor now stands as one of the premier institutions of higher education in the world. Baylor has continued to invest in research and doctoral education, both solidifying and elevating its unique status as a preeminent Christian research university. Baylor is among 187 R1 institutions, just 52 of which are private universities.

Since 2011, Baylor has been named as one of the nation’s “Great Colleges to Work For”. Great Colleges to Work For is one of the country’s largest and most respected workplace recognition programs. Each year, Great Colleges recognizes the colleges and universities that get top employee ratings regarding workplace practices and policies across 10 areas. This recognition is based on faculty and staff responses to a related annual survey. The survey, conducted by ModernThink, is a way for colleges and universities to gain a deeper understanding of how their employees experience and view various aspects of the institution. This continued recognition further affirms Baylor as a rewarding place to build a career.

What We are Looking For

The Graduate Program Coordinator and Academic Advisor will support the mission of the University by serving as an academic advisor, program coordinator, and provide recruitment and student success support.

A bachelor's degree and two years of relevant experience are required. Four years of relevant experience is preferred.

Additional education or experience will be considered in lieu of one another.

Applicants must be authorized to work full-time in the United States.

What You Will Do

• Advise a caseload of School of Music graduate students and facilitate graduation planning
• Ensure current university policies and deadlines are met by the School of Music (i.e. registration, add/drop, etc.)
• Communicate on a regular basis about graduate courses, majors, degree requirements, and policies/procedures with students and faculty
• Coordinate the onboarding of new School of Music graduate students
• Prepare contracts for graduate associate positions and keep signed contracts on file
• Supervise and monitor Graduate Assistant assignment and compliance with contract stipulations
• Provide School of Music graduate program support in collaboration with the Associate Dean for Graduate Studies
• Maintain graduate student records
• Keep accurate and complete program and student records from admissions through graduation clearance including demographic and career history (i.e. program assessment, accreditation, etc.)
• Assist with maintaining graduate student handbook and related portions of the School of Music website
• Process graduate program curricular changes, which include curriculum proposals and updates to the course catalog
• Assist with recital and oral exam committee scheduling and approvals
• Assist with reports for annual graduate program assessment for SACS, HEADS, and accreditation
• Assist the Recruitment Specialist with graduate application processing (i.e. applications, auditions, transcripts, TOEFL, etc.) and assist with School of Music admissions and recruitment events as needed
• Support the Assistant Dean for Enrollment and Student Success with disseminating graduate admissions and funding decisions to students and faculty
• Attend new student orientation and assist the Undergraduate Academic Programs Manager and Academic Advisor with summer anti-melt initiatives
• Provide support to the Assistant Dean for Enrollment and Student Success with coordinating graduate student success initiatives
• Coordinate graduate student employment and hiring
• Maintain and monitor database on hours worked by graduate student biweekly employees
• Perform all other duties as assigned to support Baylor’s mission
• Ability to comply with University policies
• Maintain regular and punctual attendance

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.

Explore & Engage

Learn more about Baylor and our strategic vision, Baylor in Deeds. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!