Coordinator for Facilities and Program Support

Baylor University; Waco (TX); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Health insurance

Dental plan

Vision plan

Tuition remission

Retirement plan

Generous paid time off

Job summary

Baylor University is seeking a Coordinator for Facilities and Program Support in the Campus Recreation Department. The role leads administrative operations, schedules facilities, and supports reporting and risk management across multiple sites.

Ideal candidates hold a Bachelor’s degree with 3+ years of relevant experience and can manage several projects with strong communication and student development focus.

Qualifications

• Bachelor’s degree and 3+ years of relevant experience required.
• A Bachelor’s degree and 5+ years of experience preferred.
• Experience in administrative management.
• Strong written and verbal communication.
• Ability to manage multiple projects simultaneously.
• Experience scheduling multiple spaces.
• Data collection and reporting experience.

Responsibilities

• Oversee daily administrative operations of the Campus Recreation office.
• Coordinate scheduling and reservations for facilities, fields, and spaces including the Challenge Course and vehicles.
• Manage facility calendars, staff training, and special events.
• Maintain data collection and reports across three software programs.
• Ensure compliance with university policies and risk management procedures.
• Support hiring, onboarding, training, scheduling, and performance of student staff.

Skills

Administrative management

Oral & written communication

Project management

Student development

Space scheduling

Data reporting

Education

Bachelor’s degree + 3 years experience

Bachelor’s degree + 5 years experience preferred

Job description

A humblecollegefounded before Texas was a state,Baylornow stands as one of the premier institutions of higher education in the world. Baylor has continued to invest in research and doctoral education, both solidifying and elevating its unique status as a preeminent Christian research university. Baylor is among 187 R1 institutions, just 52 of which are private universities.

Since 2011, Baylor has been named as one of the nation’s “Great Colleges to Work For”. Great Colleges to Work For® is one of the country’s largest and most respected workplace recognition programs. Each year, Great Colleges recognizes the colleges and universities that get top employee ratings regarding workplace practices and policies across 10 areas. This recognition is based on faculty and staff responses to a related annual survey. The survey, conducted by ModernThink, is a way for colleges and universities to gain a deeper understanding of how their employees experience and view various aspects of the institution. This continued recognition further affirms Baylor as a rewarding place to build a career.

What We Are Looking For

The Campus Recreation Department at Baylor University is seeking a Coordinator for Facilities and Program Support. This position provides leadership and coordination for the department's administrative operations, facility scheduling, risk management processes, and program support services. Responsibilities include overseeing front office operations, managing facility and equipment reservations, supporting departmental communications, and assisting with reporting by collecting, organizing, and formatting operational data.

Campus Recreation is a large and dynamic department consisting of 18 full-time staff members and 10 graduate supervisors who oversee five major program areas and nine facilities across multiple locations. This fast-paced environment requires frequent interaction with a diverse range of stakeholders, including students, staff, university leadership, and external partners and vendors.

A Bachelor’s degree and three years of relevant experience is required. A Bachelor's degree and five years of experience is preferred. A combination of education and work experience will be considered in lieu of one another.

Additional qualifications include:

• Experience in Administrative Management
• Ability to communicate and work effectively (oral and written)
• Ability to manage multiple projects simultaneously
• Demonstrated commitment to student development
• Experience scheduling multiple spaces
• Data collection and reporting experience
  

All applicants must be currently authorized to work in the United States on a full-time basis.

What You Will Do

• Oversee daily administrative operations of the Campus Recreation office
• Coordinate all scheduling and reservations for facilities, fields, specialized activity spaces, the Challenge Course, and departmental vehicles
• Manage facility calendars, staff training, and special events
• Maintain data collection and reports from three different software programs
• Maintain departmental documentation in compliance with university policies and procedures
• Ensure compliance with communication regarding risk management policies and procedures at various Campus Recreation venues
• Create innovative pathways for operational efficiency in collaboration with the Financial Administrator regarding departmental orders, invoices, and payment
• Support departmental personnel policies by assisting program heads with hiring, onboarding, training, scheduling, and performance of student employees (over 250)
• Perform all other duties as assigned to support Baylor’s mission
• Ability to comply with university policies
• Maintain regular and punctual attendance

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.

Explore & Engage

Learn more about Baylor and our strategic vision, Baylor in Deeds. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!