Graduate Program Coordinator

Baylor University; Waco (TX); On-site; USD 25,000 - 39,000; Part time

Job summary

Baylor University is seeking a part-time Graduate Program Coordinator for the Materials Science and Engineering program to support day-to-day operations and serve as a link between students, faculty, program leadership, and the Baylor Graduate School.

The role involves managing admissions, assistantships, and degree requirements, with a focus on maintaining records, processing forms, and ensuring compliance with Graduate School policies. This is a 20-hour per week position on campus in Waco, TX.

Qualifications

• Bachelor's degree required; relevant work experience preferred.
• Authorized to work in the United States on a full-time basis.
• Strong time management and organizational skills.

Responsibilities

• Manage graduate assistantships, stipends, payroll-related processes, and student funding matters.
• Maintain up-to-date student files and records; ensure confidentiality of pertinent information.
• Processing graduate school paperwork, petitions, degree-completion forms, enrollment changes, and academic records.
• Track student progress through degree audits and ensuring students meet program and Graduate School requirements.
• Serve as initial contact for internal and external constituents regarding matters related to graduate programs.
• Coordinate admissions activities, monitoring applications, and responding to inquiries from prospective students.
• Organize orientations, examinations, thesis/dissertation presentations, and other program events.
• Support faculty with curriculum updates, catalog revisions, reports, scheduling, and accreditation-related documentation.
• Provide administrative support for activities related to graduate programs.
• Act as the primary point of contact for graduate students and faculty.
• Facilitate graduate programs planning and resources.
• Provide support for students and connect to Baylor resources as required, attend meetings with campus partners as needed.

Skills

Time management

Organizational skills

Communication

Rapport building

Autonomy

Adaptability

Team work

Problem solving

Conflict resolution

Education

Bachelor's degree

Job description

A humblecollegefounded before Texas was a state,Baylornow stands as one of the premier institutions of higher education in the world. Baylor has continued to invest in research and doctoral education, both solidifying and elevating its unique status as a preeminent Christian research university. Baylor is among 187 R1 institutions, just 52 of which are private universities.

Since 2011, Baylor has been named as one of the nation’s “Great Colleges to Work For” Great Colleges to Work For is one of the country’s largest and most respected workplace recognition programs. Each year, Great Colleges recognizes the colleges and universities that get top employee ratings regarding workplace practices and policies across 10 areas. This recognition is based on faculty and staff responses to a related annual survey. The survey, conducted by ModernThink, is a way for colleges and universities to gain a deeper understanding of how their employees experience and view various aspects of the institution. This continued recognition further affirms Baylor as a rewarding place to build a career.

What We Are Looking For

Baylor University is seeking a part-time Graduate Program Coordinator for the Materials Science and Engineering program. The Graduate Program Coordinator is an administrative and student-support professional who helps manage the day-to-day operations of a graduate program. The role serves as a link between graduate students, faculty, program leadership, and the Baylor Graduate School. The Graduate Program Coordinator often spends the day helping students and faculty navigate degree requirements, processing university forms, coordinating admissions and assistantships, and ensuring compliance with Graduate School policies.

Expected time commitments are 20 hours per week. The ideal candidate will be able to establish consistent work hour windows to allow for faculty and students to schedule visits during these hours.

A Bachelor's degree and one year of relevant work experience are required. A Bachelor’s degree and three years of relevant experience are preferred.

A combination of education and work experience will be considered in lieu of the required degree and/or years of experience.

All applicants must be currently authorized to work in the United States on a full-time basis.

Additional knowledge/skills/abilities:

• Strong time management and organizational skills

• Comfort in communicating and establishing rapport in a professional manner across the following mediums: phone, email, video conference and in-person

• Good judgment and excellent organizational, communication (oral and written), and interpersonal skills

• Highly self-motivated and able to work autonomously

• Adaptability, flexibility, and the ability to thrive in an atmosphere of constant change

• Ability to work in and contribute to a team environment

• Problem solving and conflict resolution skills

What You Will Do

• Manage graduate assistantships, stipends, payroll-related processes, and student funding matters

• Maintain up-to-date student files and records; ensure confidentiality of pertinent information

• Processing graduate school paperwork, petitions, degree-completion forms, enrollment changes, and academic records

• Track student progress through degree audits and ensuring students meet program and Graduate School requirements.

• Serve as initial contact for internal and external constituents regarding matters related to graduate programs

• Coordinate admissions activities, monitoring applications, and responding to inquiries from prospective students

• Organize orientations, examinations, thesis/dissertation presentations, and other program events

• Support faculty with curriculum updates, catalog revisions, reports, scheduling, and accreditation-related documentation

• Provide administrative support for activities related to graduate programs

• Act as the primary point of contact for graduate students and faculty

• Facilitate graduate programs planning and resources

• Provide support for students and connect to Baylor resources as required, attend meetings with campus partners as needed. Support scholarship application to student accounts

• Participate in committees as assigned

• Contribute to and participate in events that support and celebrate program students

• Perform all other duties as assigned to support Baylor’s mission

• Ability to comply with university policies

• Maintain regular and punctual attendance

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.

Explore & Engage

Learn more aboutBaylorand our strategic vision,Baylor in Deeds. Also, explore our great hometown ofWacoand the many opportunities toengage locally. If you are new to Central Texas,This is Waco!