Graduate Program Coordinator

Cornell University; Town of Ithaca (NY); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health care options

Retirement contributions

Wellness programs

Tuition benefits

Job summary

Cornell University’s History Department seeks a Graduate Program Coordinator to support graduate student success by coordinating all aspects of the graduate program and guiding policy and requirements. The role reports to the Administrative Manager and acts as a key liaison among the Graduate School, the Director of Graduate Studies, faculty, and students.

The position is full-time, primarily on-site in Ithaca, NY, with a seasonal hybrid option.

Qualifications

• Associates degree required; at least 2 years administrative experience preferred.
• Proficient with MS Office 365 (Outlook, Excel, Word) and basic computer applications.
• Excellent organizational skills, reading comprehension, accuracy, and attention to detail.
• Excellent written and oral communication skills.
• Ability to take initiative and follow up on tasks.

Responsibilities

• Oversee graduate program operations, ensuring compliance with Graduate School policies and degree requirements.
• Serve as liaison for graduate students, faculty, and the Graduate School.
• Advise students on academic requirements, funding, course scheduling, development, and wellness resources.
• Manage graduate student funding records and develop financial projections.
• Maintain accurate student records and update department website content.
• Support front office operations, Commencement activities, and department events.

Skills

Associates degree

Administrative experience

MS Office 365

Detail-oriented

Communication skills

Policy guidance

Education

Associates degree

2+ years administrative experience

Tools

PeopleSoft

Workday

Tableau

CollegeNET

Job description

The Opportunity

The Graduate Program Coordinator plays a vital role in supporting the success of graduate students by coordinating all aspects of the graduate program, providing guidance on academic policies and requirements, and ensuring effective program administration. Working independently under the general supervision of the Administrative Manager, the Graduate Program Coordinator serves as a key liaison among the Graduate School, Director of Graduate Studies, faculty, and graduate students.

The Opportunity

The Graduate Program Coordinator plays a vital role in supporting the success of graduate students by coordinating all aspects of the graduate program, providing guidance on academic policies and requirements, and ensuring effective program administration. Working independently under the general supervision of the Administrative Manager, the Graduate Program Coordinator serves as a key liaison among the Graduate School, Director of Graduate Studies, faculty, and graduate students.

Key Responsibilities

• Oversee graduate program operations, ensuring compliance with Graduate School policies, procedures, and degree requirements.
• Serve as a primary resource and liaison for graduate students, faculty, the Director of Graduate Studies, and the Graduate School.
• Advise prospective and current students on academic requirements, funding, course scheduling, professional development, and wellness resources.
• Manage graduate student funding records, monitor funding sources, and develop financial projections to support planning and decision-making.
• Maintain accurate student records, track academic progress, and update graduate program website content.
• Collaborate with departmental staff to support front office operations, Commencement activities, and department-sponsored events.

This is a full-time (39 hours/week), endowed position based in Ithaca, NY. This position is predominantly on-site, with the opportunity for a seasonal hybrid work arrangement. This hybrid work arrangement is subject to change at any time. Work hours are 8:00am-4:30pm Monday through Friday.

About The History Department

Cornell’s History Department is an academic community of teachers, scholars, and students dedicated to studying the past as key for understanding the present as well as what the future may hold. We are committed to the notion of history as an interpretive area of analysis that examines particular times and places across the globe, while also emphasizing interactions, comparisons and change over time.

What We Need

We are seeking a detail-oriented professional who demonstrates sound judgment, exercises discretion, and works effectively and independently. Additionally, you will have:

• An Associates degree and at least 2 years administrative experience or equivalent combination of education and relevant experience.
• High level of proficiency with MS Office 365 (Outlook, Excel, Word) and other basic computer applications; demonstrated ability to learn new software systems.
• Excellent organizational skills, reading comprehension, accuracy, and attention to detail.
• Excellent written and oral communication skills.
• Demonstrated tendency to take initiative and follow up proactively on tasks until completed.
• Demonstrated ability to work quickly and effectively under pressure, use sound judgment in accomplishing tasks that are urgent, and balance conflicting priorities.
• Excellent customer service skills and ability to work effectively with others.
• Demonstrated ability to handle confidential and sensitive information and communicate with tact and diplomacy.
• Demonstrated ability to learn policy and to use sound judgement in applying it to unique situations.
• Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members.

Qualifications

If you possess these experiences and skills this may be the role for you! There are a few other qualifications we would view as incredibly helpful in this role, to include:

• Experience working with Cornell University systems such as PeopleSoft, Workday, CollegeNET, and Tableau reporting tools.
• Familiarity with Cornell policies and procedures
• Experience working with students and/or working in an academic environment, especially working with graduate students

A cover letter and resume are required for consideration for this position.

Rewards And Benefits

• This position is based in Ithaca, New York and fully on-site.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell
• Follow this link to learn more about the Total Rewards of Working at Cornell: Total Rewards | Working at Cornell.

Visa Sponsorship is not available for this position.

University Job Title

Student Services Asst IV

Job Family