Graduate Medical Education Program Coordinator II, OBGYN

UT Southwestern Medical Center; Dallas (TX); On-site; USD 70,000 - 90,000; Full time

Job summary

UT Southwestern Medical Center in Dallas seeks an experienced administrator to coordinate one or more residency/fellowship programs. The role requires autonomy in overseeing accreditation, program operations, and regulatory compliance, in collaboration with the Program Director.

The position emphasizes advanced knowledge of ACGME/LCME standards, budget management, and mentorship of residents and junior staff, with opportunities for professional growth within a world-renowned medical center.

Qualifications

• Associate's Degree in business administration, healthcare administration, or related field required; four years of administrative experience or 60 semester hours may substitute for an Associate's Degree.
• 2 years of direct experience with a medical education program required, including knowledge of ACGME or LCME accreditation requirements
• May be required to submit to a federal background investigation.
• Bachelor's Degree preferred.
• Licenses and Certifications: TAGME certification upon hire

Responsibilities

• Coordinates all aspects of the GME program, including development and implementation of educational strategies.
• Supports daily operations and activities of the GME residency/fellowship program(s).
• Facilitates resident recruitment, selection, and onboarding, including visa, licensure, and credentialing in collaboration with the Program Director.
• Provides guidance and mentorship to residents/fellows and junior program coordinators on GME policies and procedures.
• Leads program compliance with all ACGME requirements and institutional policies; advises on issues from residents, faculty and chairs.
• Oversees program evaluation and data including residents and faculty evaluations; ensures timely completion and analysis.
• Leads preparation and submission of all reports to ACGME and other regulatory bodies.
• Leads development and implementation of program quality improvement initiatives; participates in national/regional GME conferences.
• Collaborates with program leadership on accreditation activities including site visits and self-studies.
• Develops and maintains program procedures in line with accrediting standards.
• Acts as primary liaison with the Program Director; provides updates on progress and resolves challenges.
• Mentors junior coordinators and staff as assigned.
• Represents the program at local, state, and national meetings and conferences.
• Develops relationships with faculty, residents, staff, administrators and external agencies.
• Oversees program budget management and reporting requirements.

Skills

GME administration

ACGME accreditation

LCME accreditation

Regulatory compliance

Mentoring staff

Education

Associate's Degree in business administration or healthcare administration

Bachelor's Degree preferred

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

Position is responsible for the successful administration and coordination of one or more accredited/non-accredited residency/fellowship programs at UT Southwestern Medical Center with minimal oversight. This position requires a high level of autonomy and responsibility in conjunction with the Program Director on the oversight of accreditation, program operations, and regulatory compliance. This role requires advanced knowledge, skills, and experience in all aspects of GME program administration and the ability to make informed decisions within established program guidelines.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required Education: Associate's Degree in business administration, healthcare administration, or related field required, (four years of administrative experience or 60 semester hours of college credit may substitute for an Associate's Degree)

Experience: 2 years of direct experience with a medical education program required, including specific knowledge and experience with ACGME or LCME accreditation requirements and national standards related to medical education programs

May be required to submit to a federal background investigation.

Preferred Education: Bachelor's Degree

Licenses and Certifications: (TAGME) TRAINING ADMINS OF GRAD MED ED TAGME certification Upon Hire

JOB DUTIES

• Coordinates all aspects of the GME program, including the development and implementation of innovative educational strategies.
• Supports the daily operations and activities of the GME residency/fellowship program(s), possibly in conjunction with other levels of GME Program Coordinators/Administrators.
• Facilitates resident recruitment, selection, and onboarding processes, including visa requirements, licensure, and credentialing in collaboration with the Program Director.
• Provides guidance and mentorship to residents/fellows and junior program coordinators and other administrative staff on GME policies, program procedures, and administrative matters.
• Leads program compliance efforts, ensuring adherence to all ACGME requirements, institutional policies, and regulatory standards, and advises and consults on issues or inquiries from residents/fellows, faculty, staff and department chairs.
• Oversees the program evaluation, including residents, faculty, and program evaluations, ensuring timely completion and analysis of data.
• Leads in the preparation and submission of all required reports and documentation to the ACGME and other regulatory bodies.
• Leads the development and implementation of program quality improvement initiatives and participate in national and regional GME conferences.
• Collaborates with program leadership on all aspects of accreditation activities, including site visits, self-studies, and special reviews.
• Develops, implements, and maintains all program procedures in accordance with institutional and accrediting agency standards.
• Acts as the primary liaison with the Program Director, providing regular updates on program progress, identifying and resolving program challenges.
• Mentors junior program coordinators and other administrative staff as assigned.
• Represents the program at local, state, and national meetings and conferences as a program representative.
• Develops and maintains strong relationships with key stakeholders, including faculty, residents, staff, administrators, and external agencies.
• Oversees program budget management, including monitoring expenditures, reconciling trainee clinical effort, and ensuring compliance with financial regulations and reporting requirements.
• Perform other duties as assigne