Graduate Medical Education Program Coordinator II, Anesthesiology and Pain Management

UT Southwestern; Dallas (TX); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

PPO medical plan

100% preventive healthcare coverage

Paid Time Off (PTO) from day one

Retirement programs with TRS

Paid parental leave

Wellness programs

Tuition reimbursement

PSLF qualified employer

Job summary

UT Southwestern Medical Center seeks an experienced GME Program Administrator to coordinate accreditation and oversee operations for one or more residency/fellowship programs. The role requires autonomy and strong regulatory knowledge in line with ACGME and LCME standards.

The position emphasizes program operations, budgeting, and staff mentorship, with collaboration across the Program Director and department chairs to ensure compliance and continual program improvement.

Qualifications

• Bachelor’s or associate degree in a relevant field; four years administrative experience may substitute for degree
• Two years of direct experience with a medical education program and knowledge of ACGME or LCME accreditation requirements

Responsibilities

• Coordinate all aspects of the GME program and oversee accreditation activities
• Support daily operations of the GME residency/fellowship programs
• Facilitate resident recruitment, onboarding, and credentialing in collaboration with the Program Director
• Provide mentorship to junior staff and ensure adherence to policies and standards
• Lead program evaluation, reporting, and budget management

Skills

GME accreditation knowledge

Program coordination

Regulatory compliance

Microsoft Office

Education

Associate's Degree in business administration or healthcare administration

Bachelor's Degree (Preferred)

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the No. 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you’ll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

Position is responsible for the successful administration and coordination of one or more accredited/non-accredited residency/fellowship programs at UT Southwestern Medical Center with minimal oversight. This position requires a high level of autonomy and responsibility in conjunction with the Program Director on the oversight of accreditation, program operations, and regulatory compliance. This role requires advanced knowledge, skills, and experience in all aspects of GME program administration and the ability to make informed decisions within established program guidelines.

BENEFITS

• PPO medical plan, available day one at no cost for full-time employee-only coverage


• 100% coverage for preventive healthcare-no copay


• Paid Time Off, available day one


• Retirement Programs through the Teacher Retirement System of Texas (TRS)


• Paid Parental Leave Benefit


• Wellness programs


• Tuition Reimbursement


• Public Service Loan Forgiveness (PSLF) Qualified Employer


• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education: Associate's Degree in business administration, healthcare administration, or related field required, (four years of administrative experience or 60 semester hours of college credit may substitute for an Associate's Degree)


• Experience: 2 years of direct experience with a medical education program required, including specific knowledge and experience with ACGME or LCME accreditation requirements and national standards related to medical education programs. May be required to submit to a federal background investigation.

Preferred

• Education: Bachelor's Degree


• Licenses and Certifications: (TAGME) TRAINING ADMINS OF GRAD MED ED TAGME certification Upon Hire

JOB DUTIES

• Coordinates all aspects of the GME program, including the development and implementation of innovative educational strategies.


• Supports the daily operations and activities of the GME residency/fellowship program(s), possibly in conjunction with other levels of GME Program Coordinators/Administrators.


• Facilitates resident recruitment, selection, and onboarding processes, including visa requirements, licensure, and credentialing in collaboration with the Program Director.


• Provides guidance and mentorship to residents/fellows and junior program coordinators and other administrative staff on GME policies, program procedures, and administrative matters.


• Leads program compliance efforts, ensuring adherence to all ACGME requirements, institutional policies, and regulatory standards, and advises and consults on issues or inquiries from residents/fellows, faculty, staff and department chairs.


• Oversees the program evaluation, including residents, faculty, and program evaluations, ensuring timely completion and analysis of data.


• Leads in the preparation and submission of all required reports and documentation to the ACGME and other regulatory bodies.


• Leads the development and implementation of program quality improvement initiatives and participate in national and regional GME conferences.


• Collaborates with program leadership on all aspects of accreditation activities, including site visits, self-studies, and special reviews.


• Develops, implements, and maintains all program procedures in accordance with institutional and accrediting agency standards.


• Acts as the primary liaison with the Program Director, providing regular updates on program progress, identifying and resolving program challenges.


• Mentors junior program coordinators and other administrative staff as assigned.


• Represents the program at local, state, and national meetings and conferences as a program representative.


• Develops and maintains strong relationships with key stakeholders, including faculty, residents, staff, administrators, and external agencies.


• Oversees program budget management, including monitoring expenditures, reconciling trainee clinical effort, and ensuring compliance with financial regulations and reporting requirements.


• Perform other duties as assigned.

Knowledge, Skills and Abilities

• Strong organizational and time management skills.


• Strong leadership and mentorship skills.


• Excellent written, verbal, and presentation communication skills with the ability to effectively communicate complex information to diverse audiences.


• Advanced proficiency in Microsoft Office Suite and other relevant software applications.


• Knowledge of GME regulations, accreditation standards (e.g., ACGME, TMB, NRMP, LCME), and best practices in medical education.


• Excellent analytical and problem-solving skills with the ability to identify and address program challenges proactively.


• Ability to effectively collaborate with stakeholders, including faculty, residents, administrators, program directors, institutional leaders, and external agencies.


• Ability to effectively manage program budgets and resources.


• Ability to handle sensitive information with absolute confidentiality.

PHYSICAL REQUIREMENTS

• Talking

WORKING CONDITIONS

• Office Setting

Salary Information

Salary is commensurate with education, skills, and relevant experience.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.