Graduate Medical Education Coordinator

UWMSN University of Wisconsin Madison; Madison (WI); Hybrid; USD 55,000 - 75,000; Full time

Job summary

The University of Wisconsin‑Madison is seeking a Graduate Medical Education (GME) Coordinator to support resident onboarding, expenses, and evaluations within the School of Medicine and Public Health. The role also involves coordinating faculty call/attending schedules and participating in applicant interviews.

The Coordinator will liaise with the Program Manager/Director, residents, and institutional GME Office, ensuring accreditation and regulatory compliance.

Qualifications

• Experience with event or meeting planning and coordination.
• Experience working with financial information including updating, reviewing and/or maintaining budgets.
• Strong writing and interpersonal skills; ability to work independently and in a team.

Responsibilities

• Identifies, troubleshoots and resolves discrepancies in resident/fellow expenditures and provides reports to the GME Office.
• Serves as primary contact for the program, liaising with residents, fellows, faculty and the GME Office.
• Contributes to curriculum design, development and evaluations; schedules evaluations and teaching sessions, maintains rotation, call schedules and records.
• Participates in opportunities offered by the GME Office and UW Health/UW‑Madison; shadows program reviews annually or biannually.
• Manages HR lifecycle components from recruitment through alumni for residents/fellows.
• Maintains understanding of accreditation requirements and regulatory policies to ensure compliance.

Skills

Budget management

Organizational skills

Verbal and written communication

Multi-tasking

Problem solving

Education

Bachelor’s Degree preferred

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category: Academic Staff Employment Type: Regular Job Profile: Graduate Medical Education Coordinator

Job Summary: The GME Coordinator performs work independently with assignments from the Program Manager. This role will directly support resident financial reimbursement processing, resident onboarding, coordinating faculty call and attending schedules, and resident evaluations. This role will be an active participant in the resident the recruitment process, including attendance at recruitment fairs and participating in applicant interviews. This position coordinates and contributes to the development and implementation of the administrative activities of the residency program as outlined in the accreditation program requirements and other regulatory agencies. The GME Coordinator must utilize fundamental knowledge of these requirements to manage workflow components of the administrative and professional responsibilities for the program's residents. This position will serve as a liaison between the Program Manager, Program Director, residents/fellows, program faculty, institutional Graduate Medical Education (GME) office, and affiliated teaching sites concerning program matters. This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. Must provide a valid driver's license. Employees may use their own transportation or receive approval for University Car Fleet usage. Employment is conditional pending the results of a Pre-hire Driver Authorization Check. See https://businessservices.wisc.edu/managing-risk/driver-authorization-and-insurance/driver-authorization/#become-authorized-driver (click on "Become an authorized driver;" then click on "Required criteria"). Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration Working knowledge of budgets Strong organizational, verbal and written communication, multi-tasking, and problem solving skills. Demonstrated ability to work as a team and independently with limited supervision Strong writing and interpersonal skills, and the ability to work independently and in a collaborative team-based environment. Ability and willingness to adapt to changing methods, requirements and priorities, and to handle a variety of tasks simultaneously, effectively and on time. History of initiative, collaboration, flexibility and personal accountability. Must be a self-starter and have a high degree of professionalism.

Key Job Responsibilities:

• Identifies, troubleshoots and resolves discrepancies, and processes and tracks resident/fellow and program expenditures and provides reports to department and Institutional GME Office as requested - 25%
• Serves as a member of the education team or and as the primary contact for the program liaising with those directly associated with the program, the Institutional GME Office, and regulatory agencies. Serves as resource to advise residents/fellows of program/institutional policies and procedures - 10%
• Contributes to the design, development and implementation of curriculum and evaluations. Schedules evaluations and teaching sessions, and creates and maintains the rotation and call schedules. Maintains accurate records of the curriculum, evaluations, and participation - 25%
• Participates in professional opportunities presented by the Institutional GME Office for orientation and annually through the GME retreat, the Program Coordinator Subcommittee, and other opportunities within UW Health and UW-Madison. Shadows GME program administrative reviews one-two times per year - 10%
• Manages workflow components of HR lifecycle functions from recruitment through alumni for residents/fellows - 10%
• Maintains a thorough understanding of accreditation program requirements, regulatory requirements, and hospital and program policies to ensure accreditation and compliance with regulatory bodies and pertinent policies - 20%

Department:

School of Medicine and Public Health, Department of Family Medicine and Community Health, Educational Services The Department of Family Medicine and Community Health (DFMCH) at the University of Wisconsin is a leading clinical department within the School of Medicine and Public Health. DFMCH is dedicated to advancing patient care, education, and research. Our 18 clinics provide primary care to more than 170,000 patients, yielding over 375,000 patient visits annually. Each year, we train more than 160 residents (at sponsored and academic partner sites) and 300 medical students. Learn more: https://www.fammed.wisc.edu/.

Compensation:

The starting salary for the position is $65,000 annually, but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits.

• generous vacation, holidays, and sick leave
• competitive insurances and savings accounts
• retirement benefits

Required Qualifications:

• Experience with event or meeting planning and coordination.
• Experience working with financial information which may include updating, reviewing and/or maintaining budgets.

Preferred Qualifications:

• Experience working in an academic or health care education setting
• Experience with project/program management preferred.

Education:

• Bachelor’s Degree preferred

Contact Information: Karl Wichman, [e-mail], 608-263-4532 Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department. Work with purpose, make an impact, and grow your career. The University of Wisconsin-Madison is committed to equity, inclusion and employee well-being as we proudly work to improve the lives of people in Wisconsin and beyond. UW-Madison offers a wide range of professions that cover various interests and skill levels. We employ everything from accountants to arborists, chefs to custodians, editors to electricians, graphic designers to groundskeepers, HR associates to HVAC technicians, librarians to locksmiths, mechanics to medical assistants, painters to police officers, web designers to welders, and absolutely everything in between! No matter what you are looking for professionally, chances are you will not only find it but will thrive at it while working at the University of Wisconsin-Madison.