Outreach Program Coordinator

UWMSN University of Wisconsin Madison; United States; On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Generous vacation

Holidays

Sick leave

Competitive insurances

Savings accounts

Retirement benefits

Job summary

UW-Madison Population Health Institute is seeking an Outreach Program Coordinator to provide administrative, operational, and project coordination support for statewide workforce development initiatives. The role involves tracking projects, coordinating meetings and events, and supporting reporting and documentation efforts across CHW workforce initiatives.

The position is based at UW Population Health Institute with occasional statewide travel; a Bachelor’s degree is preferred and starting

Qualifications

• Experience coordinating complex initiatives.
• Experience coordinating meetings, schedules, logistics, documentation, and communications across multiple partners.
• Experience maintaining project tracking systems, spreadsheets, databases, or reporting tools.
• Proficiency with Microsoft Office, Google Workspace, and virtual meeting platforms.

Responsibilities

• Identifies, promotes, and maintains internal and external partnerships to promote the outreach program.
• Schedules and secures logistics and resources in support of an outreach program.
• Directs the implementation of program policies and procedures.
• Schedules day-to-day activities for program staff and student and community volunteers.
• Identifies opportunities for program improvement or new outreach program development.

Skills

Project coordination

Administrative support

Meeting coordination

Data tracking

Customer service

MS Office

Education

Bachelor's degree preferred

Tools

Google Workspace

Zoom

Teams

Job description

Job Category: Academic Staff Employment Type: Regular Job Profile: Outreach Program Coordinator

Job Summary: The Outreach Program Coordinator provides administrative, operational, and project coordination support for two statewide workforce development initiatives housed within the University of Wisconsin Population Health Institute (UWPHI); Wisconsin's Rural Health Transformation Program (RHTP) Community Health Worker (CHW) workforce initiatives. Working closely with program leadership and operations staff, this position supports the day-to-day implementation of statewide programs that strengthen Wisconsin's public health and community health workforce. Responsibilities include project tracking, meeting and event coordination, documentation management, reporting support, communications, and operational systems that enable successful implementation of CHW workforce, technical assistance, evaluation, and sustainability activities. This position helps ensure that administrative and operational functions are organized, responsive, and aligned with Community Health Worker values, while reducing administrative burdens on program staff, CHWs, contractors, and partner organizations. The position is based at UWPHI within the School of Medicine and Public Health and may require occasional statewide travel.

Knowledge

• Knowledge of Community Health Worker (CHW) values, roles, and workforce development efforts.
• Knowledge of project coordination and administrative support practices.
• Knowledge of grant-funded program operations and documentation requirements.
• Knowledge of meeting coordination, event planning, and stakeholder engagement processes.
• Knowledge of office technology, project tracking, and organizational systems.
• Knowledge of higher education, nonprofit, healthcare, public health, or community-based program environments.

Skills

• Skill in coordinating multiple projects, priorities, and deadlines simultaneously.
• Skill in maintaining organized documentation systems and operational records.
• Skill in managing calendars, meetings, schedules, and event logistics.
• Skill in spreadsheet management, data tracking, and reporting support.
• Skill in preparing professional documents, meeting materials, and communications.
• Skill in collaborative problem-solving and customer service.
• Skill in using Microsoft Office, Google Workspace, Zoom, Teams, and shared document platforms.

Abilities

• Ability to manage multiple responsibilities while maintaining accuracy and attention to detail.
• Ability to create and maintain organized tracking and documentation systems.
• Ability to communicate professionally with diverse stakeholders.
• Ability to follow through on assignments independently while coordinating with a larger team.
• Ability to anticipate administrative needs and proactively support project implementation.
• Ability to work effectively in a fast-paced environment with changing priorities.
• Ability to support community-centered work while navigating institutional requirements.

Key Job Responsibilities

• Identifies, promotes, and maintains internal and external partnerships to promote the outreach program
• Schedules and secures logistics and resources in support of an outreach program
• Directs the implementation of program policies and procedures
• Schedules day-to-day activities for program staff and student and community volunteers
• Identifies opportunities for program improvement or new outreach program development

Department

School of Medicine and Public Health, Population Health Institute – Workforce Development Pathways Unit

The UW Population Health Institute (UWPHI) works to improve the health of all people in Wisconsin and beyond by conducting research and providing technical assistance to policymakers, practitioners, and communities.

The Workforce Development Pathways (WFDP) unit leads statewide Community Health Worker workforce development, including coordination of the Rural Health Transformation Program CHW initiative in partnership with the Wisconsin Department of Health Services.

Compensation

The starting salary for the position is $50,000 annually; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits.

• generous vacation, holidays, and sick leave
• competitive insurances and savings accounts
• retirement benefits

SMPH Faculty /Academic Staff Benefits Flyer 2026

Required Qualifications

• Experience providing project coordination, program support, administrative support, or operational support for complex initiatives.
• Experience coordinating meetings, schedules, logistics, documentation, and communications across multiple partners.
• Experience maintaining project tracking systems, spreadsheets, databases, or reporting tools.
• Proficiency with Microsoft Office, Google Workspace, and virtual meeting platforms.

Preferred Qualifications

• Lived or professional experience as a Community Health Worker or CHW Ally.
• Experience supporting state or federally funded programs.
• Experience supporting grant reporting, contract administration, or subcontractor coordination.
• Experience supporting training and technical assistance programs, learning collaboratives, or workforce development initiatives.
• Experience planning in-person events
• Experience working within UW-Madison, UW System, or similar higher education administrative environments.
• Experience maintaining project management systems, dashboards, shared resource repositories, or operational workflows.
• Experience working with Community Health Workers, public health programs, healthcare organizations, or community-based organizations.

Education

Bachelor's Degree preferred; focus in public health, community health, social work, business administration, or a related field preferred.

Institution Statement on Diversity

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

UW-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply.

To request a disability or pregnancy‑related accommodation for any step in the hiring process (e.g., application, interview, pre‑employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on‑campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW‑Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Working Environment

Work with purpose, make an impact, and grow your career. The University of Wisconsin–Madison is committed to equity, inclusion and employee well‑being as we proudly work to improve the lives of people in Wisconsin and beyond. UW–Madison offers a wide range of professions that cover various interests and skill levels. We employ everything from accountants to arborists, chefs to custodians, editors to electricians, graphic designers to groundskeepers, HR associates to HVAC technicians, librarians to locksmiths, mechanics to medical assistants, painters to police officers, web designers to welders, and absolutely everything in between! No matter what you are looking for professionally, chances are you will not only find it but will thrive at it while working at the University of Wisconsin–Madison.