Graduate Division Assistant Dean, Academic and Student Affairs

UCI group; Irvine (CA); On-site; USD 111,000 - 161,000; Full time

Benefits offered by this job

Medical insurance

Paid time off

Retirement plans

Discounts

Job summary

UC Irvine is seeking a seasoned graduate student services leader to oversee centralized functions for graduate and postdoctoral communities. You will set operational goals, translate priorities into actionable plans, and lead managers across recruitment, admissions, and career counseling.

The role requires a strong background in advising, process improvement, and program leadership with a Bachelor's degree and 7–9 years of related experience.

Qualifications

• Advanced knowledge of advising and counseling techniques.
• Skills in monitoring / assessing people, processes or services, to make improvements.
• Skills in project management, social perceptiveness to be aware of others' reactions and understanding why they react as they do.
• Ability in problem identification, reasoning, ability to develop original ideas to solve problems, persuade others, and lead.
• Bachelor's degree in related area and / or equivalent experience / training
• 7-9 years related experience
• Knowledge of common University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.

Responsibilities

• Manages several centralized student services functions for graduate students and postdoctoral scholars.
• Determines the long- and short-term goals and objectives of the graduate student services operations.
• Translates divisional priorities into operational plans and service delivery strategies for student services programs.
• Directs subordinate supervisors and managers.
• Has organization-wide impact for a variety of functions in graduate student recruitment, admissions, enrolled student services, career counseling, professional development, and graduate advising.
• Evaluates effectiveness of student services operations and implements improvements to enhance service quality and student outcomes.
• Supports divisional strategic initiatives by translating goals into actionable student services programs.

Skills

Advanced counseling techniques

Monitoring and assessing people

Project management

Problem solving and idea generation

Education

Bachelor's degree in related area

7-9 years related experience

Knowledge of university-specific software/applications

Job description

Overview

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.To learn more about UC Irvine, visit www.uci.edu.

UCI Graduate Division provides leadership on all graduate education matters. We work with all academic units on campus to ensure that scholars from all over the world can learn, teach, and conduct the highest caliber research while pursuing graduate or postdoctoral training. We promote academic integrity and greater understanding by supplying information, guidance, and support to the campus community and beyond. Our aim is to enhance the educational experience by engaging and leading on all matters related to graduate student life: academic progress and advocacy, fellowships, funding and financial support, diversity, employment, and professional development. The Graduate Division coordinates with other Graduate Divisions across the UC system to ensure high quality educational experiences and promotion of graduate education system and state-wide.

Responsibilities

Manages several centralized student services functions for graduate students and postdoctoral scholars. Determines the long- and short-term goals and objectives of the graduate student services operations. Translates divisional priorities into operational plans and service delivery strategies for student services programs. Directs subordinate supervisors and managers. Has organization-wide impact for a variety of functions in graduate student recruitment, admissions, enrolled student services, career counseling, professional development, and graduate advising. Evaluates effectiveness of student services operations and implements improvements to enhance service quality and student outcomes. Supports divisional strategic initiatives by translating goals into actionable student services programs.

Qualifications

Required:

• Advanced knowledge of advising and counseling techniques.
• Skills in monitoring / assessing people, processes or services, to make improvements.
• Skills in project management, social perceptiveness to be aware of others' reactions and understanding why they react as they do.
• Ability in problem identification, reasoning, ability to develop original ideas to solve problems, persuade others, and lead.
• Bachelor's degree in related area and / or equivalent experience / training
• 7-9 years related experience

Preferred:

• Knowledge of common University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.

Special Conditions:

• May need to work some nights/weekends for special projects and/or events.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $$111,300- $$161,200 (Annual).

Application Deadline: October 9, 2026

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].