Graduate Assistant - UT Social Work_Facilities

University of Texas; United States; On-site; USD 25,000 - 35,000; Part time

Job summary

The University of Texas at Austin is seeking a Graduate Assistant for the UT Social Work Facilities team to support day-to-day operations of Walter Webb Hall and Hargis Hall. The role serves as the first point of contact for students, faculty, staff, and visitors, and assists with facilities coordination and administrative duties.

Responsibilities include reception, scheduling support, supply management, event prep, and directory updates.

Qualifications

• Minimum 3.0 GPA
• Strong professional communication, administrative and customer service skills
• Experience with providing event and workshop support
• Proficient Microsoft Office
• Ability to work independently and collaboratively
• Strong organizational and time management skills
• Attention to detail

Responsibilities

• Answering, forwarding, and screening phone calls; responding to voicemails and emails
• Greeting students and visitors, providing information, and directing as appropriate
• Maintaining reception and coworking areas; setting/resetting the Dean's Conference Room
• Assist with supply ordering and maintain inventory list
• Do weekly walks of the building to ensure there are no major issues regarding the space or supply needs
• Assisting in mail distribution and communication
• Regularly updating SSW Directory, and school email list serves
• Maintaining the front desk information binder ensuring information is accurate and up to date
• Assist with preparing spaces for events.

Skills

Communication skills

Administrative skills

Customer service

Event support

Independent work

Team collaboration

Organization

Time management

Attention to detail

Education

Enrolled graduate student at UT Austin

GPA 3.0

Tools

Microsoft Office

Job description

Job Posting Title:

Graduate Assistant - UT Social Work_Facilities

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Hiring Department:

School of Social Work

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

20

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Jan 01, 2027

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Position Duration:

Expected to Continue Until May 15, 2027

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Location:

UT MAIN CAMPUS

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Job Details:

About UT Austin

The University of Texas at Austin, founded in 1883, ranks among the 40 best universities in the world with top national programs across 18 colleges and schools. The university is an enduring symbol of the spirit of Texas, driving economic and social progress while serving the city, state, nation and world as a leading center of knowledge and creativity. Our work is inspired by the bold spirit of Texas and our commitment to its people.

About UT Social Work

For more than 75 years, the School of Social Work at The University of Texas at Austin has led Texas in developing leaders and change makers committed to advancing society through innovative teaching, impactful scholarship and compassionate service.

Ranked as one of the nation’s top 10 schools of social work for more than 20 years, UT Social Work pioneers interdisciplinary approaches to social work education.

Student employee benefits:

As a student employee of the university, you may be eligible for certain kinds of benefits. The charts on thispage outline some of the benefits that may be available to you, depending on your student job title. Additional eligibility requirements, such as those explained in the notes to the charts, may apply.

Purpose:

The Facilities Graduate Assistant supports the day-to-day operations of the Walter Webb Hall (WWH) and Hargis Hall (JHH) building by serving as the first point of contact for students, faculty, staff, and visitors, while assisting with facilities coordination, space readiness, and administrative support. These roles help ensure a welcoming, well-maintained, and functional environment that supports student services, academic activity, and school events.

Responsibilities

• Answering, forwarding, and screening phone calls; responding to voicemails and emails.
• Greeting students and visitors, providing information, and directing as appropriate
• Maintaining reception and coworking areas; setting/resetting the Dean's Conference Room
• Assist with supply ordering and maintain inventory list
• Do weekly walks of the building to ensure there are no major issues regarding the space or supply needs
• Assisting in mail distribution and communication
• Regularly updating SSW Directory, and school email list serves
• Maintaining the front desk information binder ensuring information is accurate and up to date.
• Assist with preparing spaces for events.

_ A minimum 1-year commitment is requested. _

Required Qualifications

• Enrolled graduate student at UT Austin
• Minimum 3.0 GPA
• Strong professional communication, administrative and customer service skills
• Experience with providing event and workshop support
• Proficient Microsoft Office
• Ability to work independently and collaboratively
• Strong organizational and time management skills
• Attention to detail

Preferred Qualifications

• Enrolled graduate student at UT Social Work at UT Austin
• Familiarity with online database management
• Experience with ordering catering and/or supplies for department

Salary Range

$21.93 hourly / 20 hours per week

Working Conditions

• This position is located in Austin, TX
• May work around standard office conditions.
• Repetitive use of a keyboard at a workstation.
• Use of manual dexterity.
• Availability Monday - Friday between the hours of 8:00 AM and 5:00 PM

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a faculty member
• Letter of interest

Employment Eligibility:

Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_acad_employment.html

Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.