Administrative Associate for Student Governance Organizations

The University of Texas at Austin; Austin (TX); On-site; USD 41,000 - 50,000; Full time

Job summary

The University of Texas at Austin is seeking an Administrative Associate for Student Governance Organizations to support the Senate of College Councils (SCC), the Graduate Student Assembly (GSA), and the Student Government Office. This role will manage daily operations of the SGO suite and provide reception coverage and administrative support across SGOs.

The position requires strong communication, organization, and Office 365/Microsoft Office proficiency, with a start date around Nov 16, 2026.

Qualifications

• High school diploma or GED required.
• Bachelor's degree with one year experience may substitute for the required experience.
• Demonstrated ability to independently manage multiple priorities and meet deadlines.

Responsibilities

• Serve as a primary resource for SGO leaders and manage general office operations for the SGO suite.
• Manage SGO email accounts; respond to information requests; screen, route, and follow up on inquiries.
• Schedule meetings, prepare materials, and coordinate room reservations and space requests.
• Document internal processes and maintain accurate permanent records and files.
• Assist with purchasing, travel arrangements, and organization management software tools for the SGOs.

Skills

Written communication

Verbal communication

Organizational skills

Microsoft Office

Education

High school diploma or GED

Bachelor's degree with 1 year experience

Job description

Job Posting Title:

Administrative Associate for Student Governance Organizations

Hiring Department:

Texas Student Life

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Non-Exempt from FLSA

Earliest Start Date:

Nov 16, 2026

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

Student Government (SG), the Senate of College Councils (SCC), and the Graduate Student Assembly (GSA) comprise the Student Governance Organizations (SGOs) at The University of Texas at Austin. Together, these organizations represent undergraduate and graduate student perspectives on campus life and academic matters. As part of the Student Life portfolio, the SGOs provide flagship student leadership opportunities. This position supports their effective operations and meaningful engagement across the university community.

This position provides administrative and logistical support to all three SGOs, manages daily operations for the SGO suite, and oversees its reception area.

Responsibilities:

• Serve as a primary resource for SGO leaders and manage general office operations for the SGO suite.
• Manage SGO email accounts; respond to requests for information; and screen, route, and follow up on inquiries as appropriate.
• Schedule meetings, prepare meeting materials, and coordinate room reservations and space requests.
• Document internal processes and maintain accurate, up-to-date permanent records and files.
• Assist with purchasing, travel arrangements, and organization management software tools for the SGOs.

Required Qualifications:

• High school diploma or GED.
• Five years experience providing clerical, customer service, or office support or Bachelors degree and one year experience.
• Demonstrated ability to independently manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications:

• Experience working in higher education or a student services environment.
• Experience supervising, training, or coordinating student employees.
• Experience coordinating events, meetings, or office operations.
• Familiarity with university administrative systems and processes.
• Demonstrated commitment to exceptional customer service and student success.

Salary Range:

$45,000 + depending on qualifications

Required Materials:

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.