Graduate Assistant - Provost (Standard)

SEU; Lakeland (FL); On-site; USD 5,600 - 6,400; Part time

Benefits offered by this job

Tuition discount

Stipend per term $2,000

Meal plan (limited)

Fees waived

Job summary

SEU in Lakeland, FL invites applications for a Graduate Assistant - Provost (Standard). Working approximately 20 hours per week, you will assist the Provost's Office with administrative and project tasks, including correspondence, meeting materials, scheduling, and records maintenance.

This non-exempt, term-based role supports accreditation and program review efforts, faculty credentialing, and university initiatives; partial tuition benefits, a $2,000 per-term stipend, and 100% fee coverage

Qualifications

• Bachelor's degree in any discipline is required.
• Acceptance into the SEU Graduate program will be required prior to onboarding.
• Strong writing and organizational abilities are expected.

Responsibilities

• Assist Provost Office with administrative and project duties as assigned.
• Prepare correspondence, meeting materials, and scheduling coordination.
• Maintain accurate records and support accreditation, assessment, and program review efforts.
• Support special projects and university initiatives.

Skills

Strong writing

Organizational skills

Microsoft Office

Google Suite

Multitasking

Education

Bachelor's degree in any discipline

Acceptance into SEU Graduate program

Tools

Microsoft Office

Google Suite

JICS

MyFire

Statistical software

Learning Management Systems

Job description

Graduate Assistant - Provost (Standard) are student workers who contribute to the mission of Southern university while pursuing their graduate studies. This position will assist the department faculty or supervisors with administrative or project-related tasks, as assigned. GA positions are established on a term-to-term basis and are not guaranteed for the entire academic year.

SUMMARY DESCRIPTION for Graduate Assistant - Provost (Standard)

The Graduate Assistant in the Office of the Provost provides administrative and project support to the Provost and Executive Liaison in advancing the academic mission of the University. Working approximately 20 hours per week, the assistant helps maintain the daily operations of the office. Not limited to: preparing correspondence, meeting materials, scheduling and coordinating meetings with deans, department chairs, and faculty; maintaining accurate records; and working the receptionist desk as needed.

A significant portion of the role involves research and data support. The assistant compiles information for accreditation, assessment, and program review efforts; assists with tracking faculty credentialing, course inventories, and enrollment data; and prepares summaries and draft reports that inform academic decision-making. The assistant also supports special projects and events sponsored by the Provost's Office, such as faculty development sessions, opening-year meetings, and university-wide academic initiatives.

Preferred qualifications include strong writing and organizational skills, proficiency with Microsoft Office and university systems, and the ability to manage multiple deadlines with minimal supervision.

BENEFIT

• Tuition = 75% off for 6-9 credit hours per semester
• Maximum work hours per week = 20 hours
• Available for fall, spring and summer terms
• Housing is not included (Purchase separately, based upon availability and current rate)
• Stipend = $2,000 for fall, spring and summer terms
• Non-exempt position: Must clock in/out each day to track hours worked.
• General and tech fees - covered at 100% (fees waived)
• 5 meals per week (when available/cafeteria open); meal plan is not available during summer and on some holidays.

ORGANIZATIONAL RELATIONSHIPS

Reports to: Executive Liaison to the Provost (Supervisor Title only)

Supervisory Responsibility: NA

Indirect Supervisory Responsibility: NA

ESSENTIAL DUTIES - May include, but is not limited to the following:

• Departmental Support – Assist in departmental-specific administrative and project-related duties, as assigned by the supervisor.
• Student Culture – Serve as a role model, exemplifying Southern University’s values and standards for student conduct.
• Administrative Assistance – Perform various administrative tasks, which may include scheduling, managing correspondence, maintaining files, and ensuring efficient department operations.
• Special Projects – Contribute to special projects or initiatives as assigned by the supervisor or department leadership.

ADDITIONAL/NON-ESSENTIAL DUTIES

Availability to work up to 20 hours per week , with flexibility around academic commitments. Familiarity with platforms such as Microsoft Office, Google Suite, JICS, MyFire, statistical software, and/or learning management systems, specific to the position.

All remaining duties are considered "nonessential" within the context of the ADA, which means that the function could be reassigned to another employee in order to allow a disabled individual to hold the position. Alternatively, the manager could try to provide a reasonable accommodation so that the disabled individual could perform the function.

LOCATION

Lakeland Main Campus

Qualifications

EDUCATION

Required Education:

Bachelor's degree in any discipline

Acceptance into an SEU Graduate program (proof of enrollment will be required prior to onboarding)

LICENSES/CERTIFICATIONS

N/A

EXPERIENCE

Required:

Administrative experience in the department or academic field specified

Customer Service Experience

Prior office or administrative experience in any professional setting — front desk, department office, calendar scheduling, customer service.

Strong writing: they'll be drafting on behalf of the Provost.

Microsoft Office proficiency, especially Word formatting and Excel basics.

Demonstrated discretion — experience handling confidential information (HR, student records, healthcare, legal, ministry).

Preferred:

Administrative experience in the department or academic field specified

Customer Service Experience

Data or reporting work: pulling numbers, building simple spreadsheets, cleaning lists.

Event or project coordination — tracking many moving pieces against a deadline.

KNOWLEDGE, SKILLS, AND ABILITIES

Required:

Administrative Skills

Preferred:

Highly Detailed Oriented

Ability to work effectively in a team and independently

Ability to multitask and prioritize well

Familiarity with platforms such as Microsoft Office, Google Suite, JICS, MyFire, statistical software, and/or learning management systems, specific to the position

Respect for diversity and a commitment to maintaining a welcoming environment

Familiarity with department-specific software and tools, as required. Training to be provided.

MyFire

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment.

This position is considered Non-Essential Personnel for the purposes of Emergency Response.

Physical Requirements:

Must be able to sit, stand, walk and operate a computer for extended periods of time.

Travel:

No

Schedule:

Availability to work 20 hours per week , with flexibility around academic commitments.

TRAINING

All new hires and employees transferring into a new position will have a 90-day probationary period within which to learn the functions of the job and to be evaluated. Following the probationary period, the employee can transition to regular status, have the probationary period extended in order to receive more training, or employment can be terminated. Required compliance training is as follows:

On the Job

SAFETY

SEU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment.

Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management.

Work-related injuries must be immediately reported to Security and Human Resources. When life or limb are at risk, please dial 911. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources within 24 hours of the incident.

Emergency Employees report for or must remain at work in emergency situations. Dismissal or closure announcements do not apply to this position, unless instructed otherwise by your direct supervisor or a member of the Leadership Team.

SCREENING

All full-time positions at SEU are deemed security-sensitive and require background checks. Employees required to drive their own personal vehicle, a rental car or an SEU vehicle in performance of their duties must pass an MVR records check and meet the requirements of the University’s insurance carrier in order to meet the requirements of the position.

DISCLAIMER

SEU is an at-will employer. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. The employer retains the right to change or assign other duties to this position.

The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

SEU is committed to providing a workplace that is free from unlawful discrimination and harassment. All forms of discrimination against or harassment of a person because of his or her identification within a protected category are strictly prohibited and will not be tolerated. This prohibition applies equally to conduct by and against employees, vendors, visitors, and students.

Southeastern University is committed to equal opportunity in employment and education and does not discriminate on the basis of race, color, sex (including pregnancy), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors. The equal opportunity policy will apply in University programs and activities, and all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination and all other terms, conditions and privileges of employment. All employees of Southern University, by continued employment, agree to abide by the policies contained in the Employee Handbook and in the SEU Mission, Vision, Statement of Faith and Community Covenant .