Graduate Admissions Recruiter

Stony Brook University; Stony Brook (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

Stony Brook University seeks a Graduate Admissions Recruiter to lead a proactive recruitment plan for master's and doctoral programs. You will build relationships with feeder institutions and provide guidance to graduate programs on recruitment issues, while representing the university at conferences and meetings.

You will train colleagues across the institution to participate in outreach, manage multiple priorities, and travel for on-campus and off-campus recruitment activities.

Qualifications

• Bachelor’s Degree required for admission/recruitment work.
• Three years of full-time experience in higher education recruitment or admissions.
• Experience with Microsoft Office and Google Workspace.
• Must have a valid NYS driver’s license with clean driving record.
• Ability to travel for on-campus and off-campus recruitment events.

Responsibilities

• Develop and manage a proactive graduate recruitment plan.
• Represent the University at national and regional conferences and events.
• Train team members to extend recruitment efforts across campus.
• Collaborate with graduate programs and feeder institutions on outreach.
• Coordinate multi-channel communications, including Slate/PeopleSoft.
• Advise applicants on submission procedures and requirements.

Skills

Microsoft Office

Google Workspace

CRM systems (Slate, PeopleSoft)

Stakeholder engagement

Travel coordination

Education

Bachelor’s Degree (foreign equivalent or higher)

Master’s Degree (foreign equivalent or higher)

Job description

Job Description - Graduate Admissions Recruiter (2603757)

Graduate Admissions Recruiter

Required Qualifications

Bachelor’s Degree (foreign equivalent or higher). Three (3) years of full-time, direct experience in higher education student recruitment, admissions, retention initiatives, or related student services programs. Experience using essential administrative computer applications, including Microsoft Office suite and Google Workspace tools.

*Must have, keep and maintain the appropriate valid NYS Driver’s License; have a motor vehicle record which is free from major violations or a pattern of repeat violations. (***Out-of-State Applicants, see "Special Notes”).

Preferred Qualifications

Master’s Degree (foreign equivalent or higher). Professional experience recruiting graduate (masters/doctoral) students. Demonstrated ability to engage a variety of stakeholders including students, faculty, and staff across diverse academic, cultural, socioeconomic, disability, gender, and ethnic backgrounds. Experience working in a higher education institution with experience with CRM systems (such as Slate), and student information databases like PeopleSoft. Experien ce implementing successful outreach or recruitment plans and activities.

Brief Description of Duties

This position is part of the Graduate Admissions team reporting to the Director of Graduate Admissions. The Graduate Admissions Recruiter will develop, implement, and manage an aggressive graduate student recruitment and outreach plan, building relationships with feeder institutions, and providing assistance to graduate programs on recruitment issues. They will accurately and effectively represent the University at national and regional conferences and meetings to potential students as well as faculty and staff. The coordinator will also train the team members from across the institution to do the same. The ability to multi-task and/or manage multiple priorities/projects is important to this role. This will be an on-campus position with off-campus recruitment travel. Ability to engage a variety of stakeholders in the creation and managing of student and staff facing programs is vital to this position.

Recruitment & Travel

• Represent the University at national and regional conferences, college fairs, and professional association events to elevate institutional visibility and drive prospective student engagement.
• Plan and deliver high‑impact on‑campus, virtual, and off‑campus recruitment experiences, including information sessions, open houses, individual consultations, campus tours, and presentations.

Strategic planning

• Develop and execute a data‑informed recruitment strategy for master’s and doctoral programs.
• Analyze institutional data, and market trends to measure campaign effectiveness and ROI.
• Build and nurture pipeline partnerships with feeder colleges, research labs, corporate entities, and professional organizations.
• In collaboration with the Graduate School Marketing & Communications team, assist with the execution of multi-channel recruitment communication plans via Slate and social media.
• Assist in monitoring and managing shared graduate admissions communication channels to ensure timely and accurate applicant response.

Advise candidates on application submission procedures, required credentials, timelines, and program requirements.

Admissions Operations & Student Services

• Review and process domestic and international applications for Graduate School and Health Science programs using Slate and PeopleSoft, ensuring compliance with admissions criteria and institutional guidelines.

Assist the Graduate School Student Services team with cross-functional initiatives and operational support as needed to ensure a smooth transition from applicant to enrolled student.

• Meet regularly with graduate program directors and academic departments to understand department culture, student profiles, and target applicant demographics.
• Work collaboratively with campus partners to identify and reduce systemic barriers to admission.

Collaborate with undergraduate and graduate recruitment colleagues to ensure seamless outreach coverage and operational efficiency.

Other duties and projects as assigned and appropriate to rank and departmental mission.

Special Notes:

This is a full‑time appointment, reporting to campus in Stony Brook, NY. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

Weekend Hours will be required a times.

In addition to the employee's base salary, this position is eligible for $4150 UUP annual location pay, paid biweekly.
***Out-of-State Applicants: Please note as a condition of employment and in order for this position to be tendered, the successful incumbent will be required to provide evidence of a valid license and driving abstract from the state issuing the license within five business days of a conditional offer and must obtain a NYS driver's license within 30 days of start date.

For this position, we are unable to sponsor candidates for work visas.
Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability‑related accommodation, please call the university Office of Equity and Access (OEA) at [phone] or visit OEA .
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Job Number:

2603757

Official Job Title : Senior Staff Assistant

Job Field

Administrative & Professional (non-Clinical)