Graduate Academic Records and Administration Coordinator

University of Colorado; Denver (CO); Hybrid; USD 63,000 - 66,000; Full time

Job summary

University of Colorado Denver is seeking a Graduate Academic Records and Administration Coordinator to lead and support academic administration activities within the Graduate Studies Office. The role coordinates with program directors, registrar, admissions, and faculty to maintain catalog access and campus-wide policy alignment.

The position involves ensuring accreditation expectations, managing student records and documents, mentoring student employees, and supporting graduate programs across

Qualifications

• Bachelor's degree from an accredited college or university, or 4 years of relevant experience.
• Two (2) years of experience in higher education administrative support.
• Four (4) years of experience in higher education administrative support.
• Master's or terminal degree from an accredited college or university.
• Experience with university.

Responsibilities

• Graduate Program Information and Accreditation Compliance: Partner with academic affairs to ensure campus (HLC) accreditation compliance for all certificates, licenses, and degree programs.
• Graduate Student Academic Records: Partner with program directors, registrar, and admissions to improve campus-consistent systems for routing academic forms.
• Graduate Faculty Appointment Records: Partner with graduate council, faculty affairs, HR, and institutional research to maintain updates and access to the annotated list of graduate faculty members.

Education

Bachelor's degree from an accredited college or university, or 4 years of relevant experience

Two (2) years of experience in higher education administrative support

Preferred: Four (4) years of experience in higher education administrative support

Job description

Position Details

University of Colorado | Denver

Official Title: Academic Services Senior Professional

Working Title: Graduate Academic Records and Administration Coordinator

FTE: Full-time 1.0 (100%) FTE | Hybrid | Term - Limited

Salary Range: $63,000 - $65,846

Join the University of Colorado Denver

About the University of Colorado Denver

Millions of moments start at CU Denver, a place where innovation, research, and learning meet in the heart of a global city. We're the state's premier public urban research university with more than 100 in-demand, top-ranked bachelor's, master's, and doctoral degree programs. We partner with diverse learners-at any stage of their life and career-for transformative educational experiences. Across seven schools and colleges, our leading faculty inspires and works alongside students to solve complex challenges and produce impactful creative work. As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $665 million. To learn more about how CU Denver helps learners meet their moment, visit ucdenver.edu.

Job Description

This is a term limited position that is currently funded for 1.5 Years (18 Months).

The position will be reviewed after 18 months of employment to assess financial sustainability. If your term of employment will be concluded based on a lack of funding, you will be provided 30 days' notice of the term of employment in writing by the University.

About GSO

The newly reconstituted Graduate Studies Office (GSO) supports graduate students, faculty, and programs at CU Denver by defining and maintaining campus wide graduate policies and procedures; coordinating administration of graduate assistantships and tuition remission; overseeing academic progress and degree completion; and advancing enrollment, retention, and student engagement initiatives.

Graduate Academic Records and Administration Coordinator

The Graduate Academic Records and Administration Coordinator is a faculty- and staff-focused position that provides leadership and support for all academic administration activities of the Graduate Studies Office at the University of Colorado Denver. Job functions include tasks like coordinating with graduate program directors, graduate council, registrar, and admissions to develop and maintain transparent and campus-consistent catalog access to campus-consistent policies and procedures for all graduate certificates, licensures, and degrees; coordinating with academic affairs, HR, and faculty affairs to ensure faculty and program compliance with campus-level accreditation expectations; coordination with program directors, registrar, and admissions to provide comprehensive and consistent process for documents and records related to student admissions and progress; coordinating student training in pedagogy; coordinating faculty training in student mentoring; other activities that directly support the academic mission of the Graduate Studies Office. Supervision of student employees may be required.

What you will do:

Graduate Program Information and Accreditation Compliance

• Partner with academic affairs to ensure campus (HLC) accreditation compliance for all certificates, licenses, and (D1, D2, D3) degree programs.
• Partner with program directors, admissions, and registrar to scaffold catalog templates for communicating certificate and program information in the graduate academic catalog.
• Maintain GSO website to provide transparent, comprehensive and consistent access to admissions and graduation requirements for all (D1, D2, D3) degree programs.

Graduate Student Academic Records

• Partner with program directors, registrar, and admissions to improve campus-consistent systems for routing academic forms that are maintained in the student applications and record management systems
• Manage emails related to graduate student records and appeals submitted to the [e-mail] inbox

Graduate Faculty Appointment Records

• Partner with graduate council, faculty affairs, HR, institutional research and effectiveness to develop and maintain updates and campus-wide access to the annotated list of graduate faculty members.
• Manage website, documents, and schedule for graduate council.

Qualifications you already possess (Minimum Qualifications)

• Applicants must meet minimum qualifications at the time of hire.
• Bachelor's degree from an accredited college or university, or 4 years of relevant experience in an occupation related to the work assigned to this position.
• Two (2) years of experience in higher education administrative support.

Preferred Qualification to possess (Preferred Qualifications)

• Four (4) years of experience in higher education administrative support.
• Master's or terminal degree from an accredited college or university.
• Experience with university