GRAD MED EDU PROG COORD I, Surgery

The University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Healthcare benefits

Paid time off

On-site childcare

Tuition reimbursement

Public Service Loan Forgiveness (PSLF)

Retirement programs

Wellness programs

Job summary

UT Southwestern Medical Center in Dallas is seeking a highly organized GME Program Coordinator to manage fellowship programs within the Department of Surgery, coordinating didactics, conferences, and graduation activities. The role requires strong communication, confidentiality, and teamwork.

You will maintain records and accreditation materials, assist with recruitment and onboarding (visa and credentialing), support program leadership, and ensure ACGME compliance with MedHub, EHR, and MS

Qualifications

• Associate's Degree in business administration, healthcare administration, or related field; two years of related experience or 60 semester hours may substitute for an Associate's Degree
• Experience may be required to submit to a federal background investigation.
• Bachelor's Degree preferred.

Responsibilities

• Coordinate all aspects of the GME program, including educational activities (e.g., didactic sessions, conferences, grand rounds) and program-wide events (e.g., orientation, graduation, retreats).
• Maintain program records, databases, and accreditation documentation.
• Assist with fellow recruitment, selection, and onboarding processes, including visa requirements, licensure, and credentialing.
• Help and support fellows on program policies, procedures, and administrative matters.
• Work closely with the Program Director to ensure program compliance with ACGME requirements and institutional policies.
• Assist the program leadership with program quality initiatives and improvement projects.
• Participate in professional development activities.
• Coordinate and facilitate fellow evaluations, including scheduling, data entry, and analysis.
• Assist with the preparation and submission of all required reports and documentation to the ACGME, the Accreditation Council for Graduate Medical Education (ACGME), and other regulatory bodies.
• Maintain and updates program letters of agreement with affiliated institutions and training sites.
• Assist with the coordination of accreditation site visits, special reviews, and annual program evaluations.
• Maintain effective communication with residents, fellows, faculty, staff, and other stakeholders.
• Utilize and maintain proficiency in MedHub, EHR, and other program-specific applications.
• Assist with program budget management, including monitoring expenditures, reconciling trainee clinical effort, and ensuring compliance with financial regulations and reporting requirements.
• Perform other duties as assigned.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Confidentiality

Team collaboration

Education

Associate's Degree in Business Administration/Healthcare Administration

Bachelor's Degree

Tools

MedHub

EHR systems

Microsoft Office

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the No. 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you‿ll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

The GME PC 1 is part of the Surgery Education Office and is responsible for managing GME fellowship programs within the Department of Surgery. Serving as both an administrative and developmental leader, the GME Program Coordinator plays a critical role in the overall success of the department's fellowship programs. This career path rewards job-specific tasks for this position: someone resourceful, detail-oriented, extremely organized, and skilled at both task prioritization and time management. Ideal candidates demonstrate strong verbal and written communication skills, are dependable, and critical thinkers with a proactive approach toward problem solving. To be successful in this role, this individual must operate with a high level of professionalism and confidentiality, with a customer service focus.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education Associate's Degree in business administration, healthcare administration, or related field. (Two years of related experience or 60 semester hours of college credit may substitute for an Associate's Degree)
• Experience May be required to submit to a federal background investigation.

Preferred

• Education Bachelor's Degree

JOB DUTIES

• Coordinate and facilitate all aspects of the GME program, including educational activities (e.g., didactic sessions, conferences, grand rounds) and program-wide events (e.g., orientation, graduation, retreats).
• Conducts day-to-day administrative operations, including maintaining program records, databases, and accreditation documentation.
• Assists with fellow recruitment, selection, and onboarding processes, including visa requirements, licensure, and credentialing.
• Helps and supports fellows on program policies, procedures, and administrative matters.
• Works closely with the Program Director to ensure program compliance with ACGME requirements and institutional policies.
• Assists the program leadership with program quality initiatives and improvement projects.
• Participates in professional development activities.
• Coordinates and facilitates fellow evaluations, including scheduling, data entry, and analysis.
• Assists with the preparation and submission of all required reports and documentation to the ACGME, the Accreditation Council for Graduate Medical Education (ACGME), and other regulatory bodies.
• Maintains and updates program letters of agreement with affiliated institutions and training sites.
• Assists with the coordination of accreditation site visits, special reviews, and annual program evaluations.
• Maintains effective communication with residents, fellows, faculty, staff, and other stakeholders.
• Utilizes and maintains proficiency in relevant software systems, such as MedHub, electronic health records (EHR), and other program-specific applications.
• Assists with program budget management, including monitoring expenditures, reconciling trainee clinical effort, and ensuring compliance with financial regulations and reporting requirements.
• Perform other duties as assigned.

Knowledge, Skills and Abilities

• Organizational and time management skills.
• Written and verbal communication skills.
• Proficiency in Microsoft Office Suite.
• Committed pursuit of knowledge in Accreditation Council for Graduate Medical Education (ACGME), Texas Medical Board (TMB), and other related entities or agency policies and procedures.
• Excellent attention to detail.
• Ability to handle sensitive information with absolute confidentiality.
• Ability to work in a collaborative environment.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

Physical Requirements

• Talking

Working Conditions

• Office Setting

Salary Information

Salary is commensurate with education, skills, and relevant experience.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.