Govt. ACFS - Administrative Assistant - Closes: 11-17-2026

Sault Ste. Marie Tribe of Chippewa Indians; Sault Ste. Marie (MI); On-site; USD 30,000 - 42,000; Full time

Job summary

Sault Ste. Marie Tribe of Chippewa Indians is seeking an Administrative Assistant I to provide secretarial and clerical support for Anishnaabek Community and Family Services.

The role includes processing vouchers, payroll, data entry, and file maintenance to ensure accurate records and smooth operations. Ideal candidates will have a High School diploma or GED and at least two years of office experience, strong communication skills, and the ability to handle high-stress situations while

Qualifications

• Education: High School diploma or GED required.
• Experience: Minimum of two years of experience working in an office environment required.
• Certification/License: Background check required; valid driver’s license; insurable; Drug-Free Workplace Policy.

Responsibilities

• Processes disbursement vouchers.
• Answers phones, greets clients and visitors, applies postage, completes monthly usage report, copies documents.
• Performs data entry in various databases.
• Prepares and maintains client files, logs and proofs reports.
• Processes payroll.
• Receives applications and reviews for eligibility and required information.
• Coordinates travel arrangements and processes travel advances and reconciliations.
• Orders and maintains supplies.
• Assists with coordinating vehicle maintenance and scheduling; scheduling of staff for usage of vehicles.

Skills

Typing

Proofreading

Telephone etiquette

Communication skills

Customer service

Confidentiality

Work under pressure

Education

High School diploma or GED

Tools

Kronos timekeeping system

Job description

POSITION SUMMARY:

The Administrative Assistant I is responsible for providing secretarial and clerical support to all Anishnaabek Community and Family Services staff.

ESSENTIAL FUNCTIONS: (includes, but is not limited to, the following)

• Processes disbursement vouchers.
• Answers phones, greets clients and visitors, applies postage to outgoing mail, completes monthly usage report and copies documents.
• Performs data entry in various databases.
• Prepares and maintains client files, logs and proofreads reports.
• Processes payroll.
• Receives applications and reviews for eligibility and required information.
• Coordinates travel arrangements and processes travel advances and reconciliations.

ADDITIONAL RESPONSIBILITIES: (includes, but is not limited to, the following)

• Orders and maintain supplies.
• Assists with coordinating vehicle maintenance and scheduling; scheduling of staff for usage of vehicles and makes appointments for repairs, oil changes and cleanings as instructed and maintains documentation of repairs.

CONTACTS:

Immediate peers, peers in other departments, immediate supervisor/manager, managers in other departments, clients, outside vendors/service providers and Tribal members.

PHYSICAL REQUIREMENTS:

Position light with lifting of 20 pounds and frequent lifting/carrying up to 10 pounds. Physical factors include constant typing and use of hearing; frequent walking, sitting, use of smell, near vision; and occasional standing, carrying, lifting, pushing and pulling, climbing, stooping, kneeling, reaching, manual handling, use of mid and far range vision, and bending. Working conditions include frequent noise and occasional exposure to weather, wet/humid, and air quality. Potential hazards include constant computer use, frequent equipment use, and occasional moving parts, chemicals, insecticides/pesticides and client contact.

REQUIREMENTS:

Education: High School diploma or GED required.

Experience: Minimum of two years of experience working in an office environment required.

Certification/License: Will be required to undergo and successfully pass a background check. Must maintain a good moral character standing. Must have a valid driver’s license and be insurable by the Sault Tribe Insurance Department. Must comply with annual driver’s license review and insurability standards with the Sault Tribe Insurance Department. Must comply with the Sault Tribe’s Drug-Free Workplace Policy which may include random drug tests.

Knowledge, Skills and Abilities: Must have working knowledge and be able to use word processing and spreadsheet and database software. Must have working knowledge and be able to use office equipment such as faxes, copiers and phone systems. Knowledge of general office procedures and Kronos timekeeping system preferred. Must have good typing, proofreading skills and telephone etiquette skills. Must have excellent communication skills and be able to communicate clearly both verbally and in writing. Must have excellent public relations/customer service skills and exhibit friendly and positive attitude. Must have ability to establish and maintain effective communication with co-workers, supervisors and guests. Must be able to work with little or no supervision. Must be able to work in high stress environment and handle difficult situations. Must maintain confidentiality. Native American preferred.

This job description outlines the general scope and level of responsibilities associated with the position. It is not intended to be an employment contract, nor does it represent a comprehensive list of all duties, responsibilities, or requirements. The Sault Ste. Marie Tribe of Chippewa Indians reserves the right to modify, add, reassign, or combine job duties or positions, in whole or in part, at any time.