Government Grants Manager

URI; New York (NY); On-site; USD 80,000 - 140,000; Full time

Job summary

Urban Resource Institute (URI) seeks a Government Grants Manager to oversee URI’s government grant portfolio—from prospecting to closeout. The role requires strong written communication, detail orientation, and experience with NYC, NYS, and federal funding portals, CRM platforms, and grant management systems.

You will collaborate with program, finance, and leadership teams to craft competitive proposals, monitor budgets, ensure compliance, and maintain thorough grant records across multiple

Qualifications

• 5+ years of experience in government grants management or related nonprofit/public-sector fields.
• Experience with NYC/NY State and federal government contracts, procurement, and reporting.
• Strong writing skills and ability to translate activities into compelling narratives.
• Proficiency with CRM systems and grant-management databases.

Responsibilities

• Manage the full lifecycle of government grants, including research, applications, contracts, budgets, amendments, reporting, renewals, and closeout.
• Monitor funding opportunities from NYC, NYS, and federal agencies and assess alignment with URI’s programs.
• Maintain grant calendars, submission schedules, reporting deadlines, deliverables, and compliance.
• Coordinate with program, finance, and leadership to develop competitive proposals and supporting documentation.
• With Finance, track awards and expenditures to ensure budget compliance.
• Identify potential compliance issues and resolve them with internal stakeholders.
• Serve as internal expert on government grant submission and management portals.
• Navigate and maintain grant records across portals, CRM, and financial systems.
• Maintain accurate grant records in CRM and grant-management systems.
• Develop systems for tracking applications, awards, contacts, deadlines, deliverables, and funding history.
• Ensure consistency of grant data across portals, CRM, and internal tools.

Skills

Grant management

CRM platforms

Proposal writing

Budgeting

Project management

Education

Master’s degree

Tools

Salesforce

Grant management databases

Job description

Founded in 1980, Urban Resource Institute (URI) is the nation’s largest provider of domestic violence shelter and support services and a leading provider of housing and services for families experiencing homelessness. Across 24 shelters in New York City, URI provides safe housing for nearly 4,000 individuals and their pets every night and serves more than 40,000 people annually.

URI’s work is grounded in survivor-centered, trauma-informed, and culturally responsive care. In addition to emergency and transitional housing, URI delivers a robust continuum of Justice Initiatives—including economic empowerment, legal education and advocacy, prevention and youth programming, and abusive partner intervention—designed to break cycles of violence, instability, and poverty. URI also develops permanent affordable and supportive housing, advancing long-term pathways to safety, healing, and stability for families and communities.

POSITION OVERVIEW

The Government Grants Manager will lead the organization’s government grants portfolio, overseeing the full grant lifecycle from prospect identification and application development through award management, reporting, compliance, and closeout. The ideal candidate has strong experience working with New York City, New York State, and federal government funding sources, and is highly proficient in the online portals, grant-management systems, and CRM platforms used to administer public funding.

This role requires exceptional attention to detail, strong project management skills, excellent writing and communication abilities, and the ability to manage multiple deadlines while ensuring compliance with government requirements.

MAJOR DUTIES AND RESPONSIBILITIES

Government Grants Management

• Manage the full lifecycle of government grants, including research, prospecting, applications, contracts, budgets, amendments, reporting, renewals, and closeout.
• Monitor funding opportunities from New York City, New York State, and federal agencies and assess alignment with URI’s programs and priorities.
• Maintain accurate grant calendars, submission schedules, reporting deadlines, deliverables, and compliance requirements.
• Coordinate with program, finance, and leadership teams to develop competitive proposals, accurate budgets, work plans, and supporting documentation.
• With the Finance team, track awards and expenditures to ensure compliance with approved budgets, funding restrictions, and grant terms.
• Identify potential compliance issues and work with internal stakeholders to resolve them promptly.
• Serve as an internal expert on government grant submission and management portals, including relevant NYC, New York State, and federal systems.
• Navigate and maintain organizational information, applications, award records, reports, and supporting documentation across multiple government platforms.
• Maintain accurate and timely grant records in the organization’s CRM and grant-management systems.
• Develop and maintain systems for tracking applications, awards, contacts, deadlines, deliverables, reporting requirements, and funding history.
• Ensure consistency and accuracy of grant data across government portals, CRM platforms, financial systems, and internal tracking tools.

Proposal Development & Reporting

• Write, edit, and coordinate government grant applications, renewal proposals, progress reports, and final reports.
• Gather program outcomes, performance data, financial information, and supporting materials from internal departments.
• Translate program activities and outcomes into clear, compelling narratives that meet government funder requirements.
• Ensure all submissions are complete, accurate, compliant, and submitted by required deadlines.
• Maintain organized electronic grant files and documentation for audits and internal review.

Relationship & Compliance Management

• Develop professional relationships with government agency representatives and funding officers as appropriate.
• Monitor changes in government funding requirements, regulations, application procedures, and reporting standards.
• Support audits, monitoring visits, site visits, and government funder inquiries.
• Communicate grant requirements and deadlines effectively to program, finance, and executive staff.

SPECIFICATIONS FOR EDUCATION/CERTIFICATIONS/LICENSES

• Master’s degree in nonprofit management, public administration, business, or a related field a plus.

REQUIRED SKILLS AND EXPERIENCE

• 5+ years of experience in government grants management, nonprofit development, public-sector funding, contracts management, or a closely related field.
• Experience working with government contracts, procurement processes, reimbursement requirements, and performance-based funding.
• Demonstrated experience managing government grants from NYC, New York State, and/or federal agencies.Direct experience with New York City government agencies and funding systems.
• Experience with New York State and federal grant portals, including systems used for federal funding applications and administration. Ability to quickly learn new platforms.
• Strong understanding of government grant compliance, budgets, reporting requirements, and documentation standards.
• Demonstrated proficiency with CRM platforms such as Salesforce or similar systems and grant-management databases; experience maintaining complex grant records and reporting data is essential.
• Familiarity with nonprofit finance, government grant budgeting, and audit requirements.
• Exceptional written and verbal communication skills, including the ability to write persuasive grant narratives and detailed compliance reports.
• Excellent organizational and project-management skills with the ability to manage multiple concurrent grants and deadlines.
• Advanced proficiency with Microsoft Office, particularly Excel and Word.
• Strong analytical skills and exceptional attention to detail.

Core Competencies

• Government Grants Expertise
• Compliance & Risk Management
• Project Management
• Financial & Budget Management
• Data Accuracy & Documentation
• Communication & Relationship Management
• Deadline Management

SPECIFICATIONS FOR PHYSICAL REQUIREMENTS

• Will be required to read printed and handwritten materials.
• Will be required to manipulate the computer mouse and keyboard.
• Will be required to read information on computer screen.
• Must be able to sit for extended periods of time.
• Must be able to enter information in digital forms and spreadsheets.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.