Government Affairs Assistant

Investment Company Institute; Northern (KY); Hybrid; USD 64,000 - 66,000; Full time

Benefits offered by this job

Medical plan

401(k) retirement

Paid leave

Commuting subsidies

Tuition reimbursement

Training & development

Job summary

Investment Company Institute (ICI) seeks a Government Affairs coordinator to support advocacy communications, meetings, and compliance filings. You’ll track outreach, schedule meetings, and prepare summaries for internal stakeholders.

The role involves travel arrangements, meeting logistics, and drafting correspondence for Members of Congress and staff. A proactive, detail‑oriented communicator thrives in a fast-paced environment.

Qualifications

• Minimum 1 year of administrative experience, ideally in government affairs or Capitol Hill settings.
• Experience with databases and online research tools.
• Proficiency with Microsoft Office and video-conferencing apps (Zoom/Teams/WebEx).
• Strong attention to detail and accuracy in tasks.
• Excellent organizational skills and ability to multitask in a fast-paced environment.
• Strong written and oral communication; ability to interact with staff at all levels.

Responsibilities

• Track communications with external consultants and member organizations to support federal advocacy priorities.
• Maintain organized records of outreach and policy-related communications with GA consultants.
• Schedule, organize, and support GAP meetings.
• Develop agendas, distribute materials, and document follow-up from GAP meetings.
• Monitor congressional hearings and briefings relevant to ICI.
• Prepare timely summaries and policy readouts for internal stakeholders after hearings.
• Assist with drafting, reviewing, and transmitting letters to Capitol Hill.
• Support filing of Lobbying Disclosure Act reports and related compliance materials.
• Coordinate with consultants and internal teams to ensure filings are accurate and timely.
• Draft Week Ahead emails highlighting congressional activity and priorities.
• Prepare background materials and talking points for ICI PAC hosted events.
• Make travel and meeting arrangements and process expense reimbursements.
• Assemble information and materials needed for meetings and events.
• Draft and edit correspondence to ICI members, Members of Congress, and staff.

Skills

Communication

Organization

Attention to detail

Prioritization

Interpersonal skills

Tools

Microsoft Office

Zoom

Microsoft Teams

WebEx

Job description

Salary Range: $64,000.00 To $66,000.00 Annually

The Investment Company Institute (ICI) is the leading association representing regulated investment funds, including mutual funds, exchange-traded funds (ETFs), closed-end funds, and unit investment trusts (UITs) in the United States, and UCITS and similar funds offered to investors in Europe, Asia, and other jurisdictions. ICI also represents its members on issues involving the capital markets, separately managed accounts (SMAs) and collective investment trusts (CITs). ICI’s mission is to strengthen the foundation of the asset management industry for the ultimate benefit of the long‑term individual investor.

This role supports the Government Affairs team by coordinating advocacy-related communications, meetings, compliance filings, and materials for congressional, consultant, member, and PAC activities. Key responsibilities include tracking outreach, preparing agendas and summaries, supporting Capitol Hill communications, managing administrative logistics, and ensuring timely follow‑up on meetings, hearings, travel, expenses, and related government affairs priorities.

Essential functions of this role include:

• Track communications with external consultants and member organizations to support federal advocacy priorities.
• Maintain organized records of outreach, engagement, and ongoing policy‑related communications with GA consultants.
• Schedule, organize, and support GAP meetings.
• Develop agendas, distribute meeting materials, and document follow‑up action items from GAP meetings.
• Monitor, listen to, and/or attend relevant congressional hearings and briefings, as it pertains to ICI.
• Prepare and distribute timely written summaries and policy readouts to internal stakeholders following hearings or key legislative events.
• Support internal processes for drafting, reviewing, approving, and transmitting letters and communications to Capitol Hill.
• Support the preparation, review, and filing of Lobbying Disclosure Act reports and related compliance materials.
• Coordinate with consultants and internal teams to ensure filings are accurate and submitted on time.
• Draft and distribute the Week Ahead email; highlighting upcoming congressional activity, meetings, hearings, and GA/ICI priorities.
• Prepare background materials, briefing documents, and talking points for all ICI PAC hosted events.
• Makes all necessary travel and meeting arrangements, and processes expense reimbursement submissions.
• Obtains and assembles information and materials needed for meetings and scheduled events.
• Drafts, formats, and edits correspondence to ICI members, Members of Congress, government officials and their staff.
• Assists the Political Affairs Director with routine administrative tasks for the ICI’s Political Action Committee (ICI PAC); circulates fundraiser invitations and documents RSVPs.

If you have the following credentials, we encourage you to apply:

• Minium 1 year of administrative experience, preferably Government affairs/political experience on Capitol Hill, the Executive Branch or as an administrator in a government affairs office, or an equivalent combination of related education and experience preferred.
• Experience working with databases, and on‑line and Internet research tools.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint and Outlook) and video conferencing (Zoom, Microsoft Teams, WebEx) applications.
• Strong attention to detail and accuracy in completing assignments.
• Strong organizational skills; ability to prioritize and coordinate multiple tasks and the ability to work in a fast‑paced environment.
• Strong oral and written communication skills.
• Ability to interface well with staff at all levels including senior executives both internally and externally, outside counsel, Members of Congress and their staff, and government agency officials.

ICI offers a competitive compensation and benefits package to include a comprehensive medical plan, generous 401(k) retirement savings plan, paid leave, commuting subsidies, and tuition reimbursement as well as training and development opportunities. Based in Washington, DC, ICI is conveniently located next to McPherson Square Metro station. This is a hybrid position with three days in the office and two working from home.

ICI is an Equal Opportunity Employer that values diversity and inclusion in the workplace.