Governance Specialist: Committee & Records Lead

Northern Trust Corp; Tempe (AZ); On-site; USD 58,000 - 93,000; Full time

Benefits offered by this job

401k & Pension

Health & Welfare

Paid time off

Parental leave

Life & disability insurance

Discretionary bonus

Job summary

Northern Trust seeks an NTAM Governance Specialist to support governance and administrative needs of committees within NTAM. You will coordinate agendas, materials, minutes, and follow-up items, while collaborating with senior leaders and regulators.

You will manage confidential matters, explore process improvements with AI tools, and help retain committee records and templates. This role requires strong communication and multitasking in a fast-paced environment.

Qualifications

• At least 3–5 years in roles such as paralegal, legal administrator, corporate secretary, governance or controls officer.
• Experience in investment management, banking, or other highly regulated financial services.
• Proficiency with Microsoft Office and Adobe; data management is a plus.
• Familiarity with AI tools (Co-Pilot or Claude) to improve process efficiency.

Responsibilities

• Serve as committee secretary support to designated committees, secretaries, and chairpersons; convey decisions made by parent committees to subordinate bodies.
• Develop meeting agendas, topics, and follow-up items with chairs and senior leaders.
• Prepare and distribute meeting materials and appendices aligned with firm standards.
• Coordinate meeting schedules, calendars, and attendance for committees.
• Coordinate with presenters to ensure materials meet standards and are submitted on schedule.
• Attend meetings and record comprehensive minutes including actions and escalations.
• Track Action Log items through closure.

Skills

Governance mindset

Attention to detail

Results oriented

Problem solving

Organizational skills

Independence

Deadline-driven

Ambiguity tolerance

Collaboration

Oral & written communications

Education

Bachelor's or Associate's degree

Tools

Microsoft Office

Adobe

Job description

Northern Trust seeks an NTAM Governance Specialist to support governance and administrative needs of committees within NTAM. You will coordinate agendas, materials, minutes, and follow-up items, while collaborating with senior leaders and regulators.

You will manage confidential matters, explore process improvements with AI tools, and help retain committee records and templates. This role requires strong communication and multitasking in a fast-paced environment.