NTAM Governance Administrator

056 Northern Trust Investments Inc; Tempe (AZ); On-site; USD 58,000 - 93,000; Full time

Benefits offered by this job

401k & Pension

Health & Welfare

Paid time off

Parental leave

Life & disability insurance

Discretionary bonus

Job summary

Northern Trust seeks an NTAM Governance Specialist to support governance and administrative needs of committees within NTAM. You will coordinate agendas, materials, minutes, and follow-up items, while collaborating with senior leaders and regulators.

You will manage confidential matters, explore process improvements with AI tools, and help retain committee records and templates. This role requires strong communication and multitasking in a fast-paced environment.

Qualifications

• At least 3–5 years in roles such as paralegal, legal administrator, corporate secretary, governance or controls officer.
• Experience in investment management, banking, or other highly regulated financial services.
• Proficiency with Microsoft Office and Adobe; data management is a plus.
• Familiarity with AI tools (Co-Pilot or Claude) to improve process efficiency.

Responsibilities

• Serve as committee secretary support to designated committees, secretaries, and chairpersons; convey decisions made by parent committees to subordinate bodies.
• Develop meeting agendas, topics, and follow-up items with chairs and senior leaders.
• Prepare and distribute meeting materials and appendices aligned with firm standards.
• Coordinate meeting schedules, calendars, and attendance for committees.
• Coordinate with presenters to ensure materials meet standards and are submitted on schedule.
• Attend meetings and record comprehensive minutes including actions and escalations.
• Track Action Log items through closure.

Skills

Governance mindset

Attention to detail

Results oriented

Problem solving

Organizational skills

Independence

Deadline-driven

Ambiguity tolerance

Collaboration

Oral & written communications

Education

Bachelor's or Associate's degree

Tools

Microsoft Office

Adobe

Job description

About Northern Trust As a global leader in innovative wealth management, asset servicing, asset management and banking services, Northern Trust (Nasdaq: NTRS) is proud to guide the world’s most successful individuals, families, corporations and institutions. Since 1889, we have aligned our effort with our three guiding Principles That Endure: Service, Expertise, and Integrity. Together, they reflect the three cornerstones of business conduct which we strive to instill in our employees, whom we call partners, and to provide to our clients and the communities we serve worldwide. With more than 135 years of financial experience and over 24,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

NTAM Governance Specialist

The NTAM Governance Specialist supports governance and administrative needs of committees within Northern Trust Asset Management (NTAM). The role will serve as a central resource for committee administration, ensuring that meetings are structured, materials are complete and appropriately distributed, actions are documented, and records are maintained accurately and consistently. This individual will have exceptional communication skills working in a fast paced environment. The successful candidate will be a collaborative partner with the ability to manage multiple projects / tasks with high visibility and a sense of urgency. The role will work closely with the NTAM Regulatory Response Program Manager, committee chairs, and senior leaders across the organization.

Responsibilities

• Committee Secretary Support: Serve as committee secretary support to designated committees, secretaries, and chairpersons; including, communicating decisions made by parent committees that impact subordinate governing bodies.
• Partner with committee secretaries, chairs, and relevant senior leaders to develop meeting agendas, identify and track required topics and follow-up items.
• Prepare and distribute meeting agendas, committee meeting materials and appendices (as needed) ensuring materials are accurate and aligned with the firm’s standards and policies.
• Coordinate meeting schedules, calendars, logistics, and attendance for recurring and special committee meetings.
• Coordinate with meeting contributors (i.e., presenters and preparers) to ensure materials meet standards and they are submitted, reviewed, and finalized on schedule.
• Attend committee meetings and maintain comprehensive, accurate, and appropriately detailed meeting minutes (i.e., discussions, decisions, escalations and actions taken during meetings), attendance, and Action Log items.
• Track Action Log items through closure.
• Disseminate records (e.g., committee materials and meeting minutes) to parent committees, regulators, and other approved bodies (as needed).
• Exercise discretion and business judgment when handling confidential, sensitive, legal or regulatory matters.
• Identify and implement process improvements, leveraging technology, including AI and agents.
• Retain and store committee records and materials for record keeping purposes.
• Share these records with committee members, senior leaders, regulators or auditors (as needed).
• Maintain committee charters, procedures, templates, calendars, member lists, Teams Channels, Schedule of Topics, etc.
• Coordinate the successful completion of the annual self-assessment and report the results to the parent committee and Committee Governance Office.
• Project & Process Support: Support ad hoc assignments, special projects, program management, governance, and regulatory engagement (e.g., regulatory exams and audits), etc.

Skills and Attributes

• Governance mindset, understanding the importance of policies, standards, procedures, and controls.
• Attention to detail with high standards for accurate and timely deliverables.
• Results-oriented with strong analytical skills.
• Proactive problem-solving skills.
• Exceptional organizational skills and demonstrated ability to work independently and exercise sound business judgment.
• Ability to work with minimal supervision and meet tight deadlines.
• High degree of comfort dealing with ambiguity; comfort in a dynamic and fast paced work environment.
• Strong collaborator, able to develop networks and reciprocal relationships.
• Skilled oral and written communicator; including experience in effectively communicating with a global base of regulators, employees, colleagues, and executives.

Experience Required

• At least 3-5 years of relevant experience in roles including, but not limited to, paralegal, legal administrator, corporate secretary, governance or controls officer.
• Prior experience in an investment management, banking, financial services or other highly regulated industry.
• Proficiency with Microsoft Office suite and Adobe.
• Data management skills a plus.
• Project Management experience is a plus.
• Familiarity with or willingness to learn and leverage AI tools, including Co-Pilot or Claude, to improve process efficiency.
• Bachelors or Associates degree strongly preferred.

Salary Range

$58,425 - 93,385 USD Salary range is a good faith estimate of base pay.

Benefits

• Northern Trust provides a comprehensive benefits package including retirement benefits (401k and pension), health and welfare benefits (medical, dental, vision, spending accounts and disability), paid time off, parental and caregiver leave, life & accident insurance, and other voluntary and well-being benefits.
• Northern Trust also provides a discretionary bonus program that may include an equity component.

Work Authorization

Applicants must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. Northern Trust will not sponsor applicants for U.S. work visa status for this opportunity (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa).

Working with Us

As a Northern Trust partner, you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to an inclusive workplace and assisting the communities we serve.

Philanthropy is deeply rooted in Northern Trust’s history and is an essential element of our culture. Employees around the world give their time and talent to work for the greater good of their communities.

Reasonable Accommodation

Northern Trust is committed to working with and providing adjustments to individuals with health conditions and disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at [e-mail], or alternatively you can discuss your individual requirements with the recruiter you are working with.

Looking for greater?

You found it. A global financial leader with more than 22,000 employees in 23 locations worldwide, Northern Trust empowers our employees to achieve more than just business goals. Our focus on work-life balance, career mobility and unique opportunities are just a few of the reasons we’ve been named one of the world’s most admired companies.

Terms and Conditions

Candidate Privacy Notice California Applicant Privacy Notice Pay Transparency Nondiscrimination Provision (U.S) Transparency in Coverage Disclosure – North America Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please email our HR Service Center or call 1-800-807-0302 (North America), [phone] (Asia Pacific), 1800-425-0333 (India), [phone] (Europe, Middle East and Africa) and let us know the nature of your request and your contact information.

APAC/INDIA EEO STATEMENT

It is the policy and practice of Northern Trust to provide equal employment opportunities to all employees and applicants. Northern Trust does not discriminate on the basis of race, colour, religion or belief, nationality, ethnic or national origin, sex, marital status, sexual orientation, disability or age. All employment decisions will be made in a non-discriminatory manner in accordance with our obligations under the law and codes of practice. This includes human resources’ decisions relating to recruitment, terms and conditions of employment, transfers, promotions and access to learning and development.

Canada EEO STATEMENT

Northern Trust is an Equal Opportunity Employer. Hiring and other employment decisions at Northern Trust are made without regard to race, colour, religion, sex, ancestry, national origin, ethnic origin, age, disability, citizenship, veteran status, sexual orientation, record of offences, marital status, family status, or any other characteristic protected by federal, provincial, or local law, regulation, or ordinance.

EMEA EEO STATEMENT

It is the policy and practice of Northern Trust to provide equal employment opportunities to all employees and applicants. Northern Trust does not discriminate on the basis of race, colour, religion or belief, nationality, ethnic or national origin, sex, marital status, sexual orientation, disability or age. All employment decisions will be made in a non-discriminatory manner in accordance with our obligations under the law and codes of practice. This includes human resources’ decisions relating to recruitment, terms and conditions of employment, transfers, promotions and access to learning and development.

USA EEO STATEMENT

It is the policy of The Northern Trust Company to afford equal opportunity in all phases of employment without regard to an individual's age, race, color, religion, creed, gender, national origin, citizenship status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic tests and information, physical or mental disability, protected veteran status or any other legally protected status.