Governance Secretary & Board Communications Lead

NYC Service; New York (NY); On-site; Full time

Job description

Our award-winning organization needs a secretary who will join on a critical role in fostering communication and ensuring proper management and utilization of important organizational records for Positive Women United. Generally, an organization’s bylaws will set the duties of the secretary; however, duties may change from time to time as may be assigned by the board. A secretary will be most useful to an organization when his or her role is shaped to meet the unique structure and needs of the organization, rather than filling a standard job description. The secretary of our award-winning female-empowered nonprofit organization will need to be an active conduit for communication between the board, management, and members (if any), by giving proper notice of any meetings and timely distribution of materials such as agendas and meeting minutes. The secretary should be knowledgeable of the organization’s records and related materials and should be able to provide advice and resources to the board on relevant topics at issue, such as particular governance matters being addressed at a meeting or a new amendment to state corporate law, for example. The secretary should aim to be helpful to the board as it discharges its fiduciary duties. The secretary is tasked with knowing and complying with notice requirements and scheduling meetings to accommodate the directors. Notice requirements can be particularly important and should be complied with strictly, as improper notice can open the organization up to challenge. The secretary is responsible for scheduling board meetings and should ensure an adequate number of meetings are held per year, in accordance with the organization’s bylaws. Generally, a board can hold a meeting more efficiently and effectively when the secretary prepares and sends meeting materials well in advance of the meeting, allowing each director to review them, correct any errors, and prepare questions and comments. The secretary is also charged with recording minutes of meetings. Minutes are an important organizational document and provide a memorialized chronology of key information such as board actions, elections of officers or directors, and certain reports from committees and staff. Meeting minutes can have vital legal significance in an IRS examination and as evidence in courts if, for example, someone challenges the validity of certain actions or positions. The secretary should be well-equipped to record accurate minutes and be aware and sensitive to any special or confidential information discussed at a meeting.

Requirements

• Age Minimum (with Adult): 21+
• Minimum Age:21+
• Skills: English

After Expressing interest in one or more dates and times you’d like to volunteer, your availability will be sent to the Opportunity Leader who will review and confirm when you should attend.

253 Broadway, 8th floor, New York, NY 10007