Governance & Executive Support Coordinator

Wichita State University Foundation; Wichita (KS); On-site; USD 45,000 - 75,000; Full time

Benefits offered by this job

Health benefits

Life insurance

Tuition reimbursement

Retirement match

Job summary

The Board and Council Coordinator at Wichita State Foundation and Alumni Engagement (WSUFAE) serves as a key administrative partner supporting the Board of Directors, NAC, President & CEO, and Chief of Staff. The role coordinates board meetings, executive calendars, governance records, budgets, events, and communications with discretion and service.

With a team of more than 50 dedicated individuals, the Foundation supports fundraising and donor relations.

Qualifications

• High School Diploma or higher
• 3+ years of progressively responsible administrative, executive support, board governance, or nonprofit operations experience
• Experience supporting senior executives, boards of directors, or volunteer leadership
• Experience managing confidential information with discretion and professionalism
• Proficiency with Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, Teams) and virtual meeting platforms
• Valid driver s license and ability to travel locally for meetings and events

Responsibilities

• Coordinate and administer activities of the Board of Directors, NAC, and assigned committees
• Coordinate with Chief of Staff to execute Board and NAC meetings, receptions, and events
• Manage meeting logistics including scheduling, agendas, speakers, travel, and materials
• Prepare agendas, record minutes, distribute materials, and maintain governance records
• Oversee board management platform (BoardEffect) including access and materials
• Coordinate communications and follow-up with Board officers and volunteer leadership
• Track action items and assist with annual governance activities and elections
• Ensure timely distribution of notices and materials
• Maintain accurate governance contact information and distribution lists
• Coordinate collection of member profiles and governance-related information
• Provide executive support to President & CEO and Chief of Staff
• Prepare donor meeting materials, gift acknowledgments, and reports
• Support calendar coordination and event logistics for President & CEO
• Oversee the executive office suite and meeting spaces
• Develop, monitor, and reconcile NAC budget
• Track revenues and expenditures related to governance activities
• Process invoices and coordinate payments
• Maintain confidential governance and executive records
• Serve as a professional first point of contact in the office
• Maintain confidential files per policy
• Provide backup support for staff and day-to-day operations
• Assist with special projects and other duties as assigned
• Ensure integrity and confidentiality of governance data

Skills

Executive support

Board governance

Event coordination

Confidentiality

Stakeholder relations

MS Office

Education

Bachelor's degree

Tools

BoardEffect

Raiser\'s Edge NXT

Job description

The Board and Council Coordinator at Wichita State Foundation and Alumni Engagement (WSUFAE) serves as a key administrative partner supporting the Board of Directors, NAC, President & CEO, and Chief of Staff. The role coordinates board meetings, executive calendars, governance records, budgets, events, and communications with discretion and service.

With a team of more than 50 dedicated individuals, the Foundation supports fundraising and donor relations.