GovCon Billing / Accounts Receivable Clerk (Hybrid)

Terrestris, LLC; Woodbridge (VA); On-site; USD 48,000 - 68,000; Full time

Benefits offered by this job

Health benefits

Retirement benefits

Paid leave

Professional development

Tuition assistance

Work-life programs

Award programs

Job summary

Terrestris, LLC is seeking a GovCon Billing / Accounts Receivable Clerk to support daily government contract billing operations, invoicing, and payments. You will configure customers, contracts, and billing terms in the ERP, prepare and submit government invoices, and ensure compliance with contract requirements.

The role requires experience with government invoicing (FFP, T&M, LOE, Milestone) and familiarity with ERP systems and MS Office.

Qualifications

• 3+ years of experience in government contract billing (billing, accounts receivable, accounting, bookkeeping, finance, or related field).
• Experience submitting invoices through WAWF - Wide Area Workflow.
• Experience reading and understanding contracts and using contract terms to establish billing requirements.
• Experience with an accounting or ERP system such as Deltek Costpoint, Unanet, QuickBooks, NetSuite, Sage, Microsoft Dynamics, or similar software.
• Experience billing federal government contracts under FFP, T&M, LOE, and Milestone contract types.
• Experience preparing and submitting invoices to government or commercial customers.
• Proficiency with Microsoft Office, particularly Excel and Outlook.

Responsibilities

• Read and understand customer and government contracts, including billing terms, funding, contract line items, period of performance, and invoicing requirements.
• Set up customers, contracts, billing information, and applicable billing terms accurately in the company's accounting/ERP system.
• Prepare, process, and distribute customer and government invoices accurately and on schedule.
• Review contracts and supporting documentation to ensure invoices are prepared in accordance with contract requirements.
• Understand and apply different government contract billing types (FFP, T&M, LOE, Milestone).
• Determine the appropriate billing method based on contract terms.
• Prepare invoices for labor, travel, other direct costs, and reimbursable expenses as per contract requirements.
• Submit government invoices through WAWF, IPP, or the applicable invoicing portal.
• Track invoice submissions, status, rejections, suspensions, approvals, and payments; follow up on issues.
• Review invoices and supporting documentation for completeness, accuracy, and compliance.

Skills

Attention to detail

Reading contracts

Government contracting knowledge

Microsoft Excel

Microsoft Outlook

Education

High school diploma or equivalent

Associate's or Bachelor's degree in Accounting, Finance, or related field

Tools

Deltek Costpoint

Unanet

QuickBooks

NetSuite

Sage

Microsoft Dynamics

Job description

Are you looking for a Challenge?

Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking a GovCon Billing / Accounts Receivable Clerk to join our Finance & Accounting team. This is an excellent opportunity for an entry-level to mid-level accounting professional looking to build a career in a growing government contracting environment.

I've never heard of Terrestris. What do you do?

At Terrestris, we leverage technology to create better mission outcomes through better human performance. We form strong client and team relationships through transparency and strive to create an environment where our team can let their excellence shine through. By finding, developing, and incorporating new ideas, we provide memorable services. Rooted in the USMC values of honor, courage, and commitment, Terrestris seeks to deliver extraordinary value to the American people by helping the Government become more efficient and effective.

So, what will the GovCon Billing / Accounts Receivable Clerk at Terrestris do?

The Billing/Accounts Receivable Clerk will support the company's daily accounts receivable and billing operations, including government contract billing, invoice preparation and submission, payment processing, account reconciliation, collections support, financial recordkeeping, customer and contract setup, and expense processing.

The ideal candidate is detail-oriented, organized, dependable, comfortable working with numbers, and able to read and understand contract requirements and translate them into accurate billing. The candidate should have an understanding of government contracting and federal government invoicing, including different contract billing types and invoice submission requirements.

We are open to candidates with a range of experience, from those beginning their accounting careers to professionals with several years of accounts receivable or billing experience. Hands-on government contracting billing experience is strongly preferred.

What does a typical day look like for a GovCon Billing / Accounts Receivable Clerk?

You will:

• Read and understand customer and government contracts, including billing terms, funding, contract line items, period of performance, and invoicing requirements.
• Set up customers, contracts, billing information, and applicable billing terms accurately in the company's accounting/ERP system.
• Prepare, process, and distribute customer and government invoices accurately and on schedule.
• Review contracts and supporting documentation to ensure invoices are prepared in accordance with contract requirements.
• Understand and apply different government contract billing types, including Firm-Fixed-Price (FFP), Time & Materials (T&M), Level of Effort (LOE), and Milestone-based billing.
• Determine the appropriate billing method based on the contract and applicable contract terms.
• Prepare invoices for labor, travel, other direct costs, and reimbursable expenses in accordance with contract requirements.
• Submit government invoices through WAWF, IPP, or the applicable government/customer invoicing portal or website.
• Track invoice submissions, invoice status, rejections, suspensions, approvals, and payments, and follow up on outstanding issues.
• Review invoices and supporting documentation for completeness, accuracy, and compliance with contract requirements.

What qualifications do you look for?

You might be the professional we’re looking for if you have:

• Authorization to permanently work in the United States without sponsorship.
• A High school diploma or equivalent.
• 3+ years of experience in government contract billing (billing, accounts receivable, accounting, bookkeeping, finance, or a related field)
• Experience submitting invoices through WAWF - Wide Area Workflow.
• Experience reading and understanding contracts and using contract terms to establish billing requirements.
• Experience with an accounting or ERP system such as Deltek Costpoint, Unanet, QuickBooks, NetSuite, Sage, Microsoft Dynamics, or similar software.
• Experience billing federal government contracts under FFP, T&M, LOE, and Milestone contract types.
• Experience preparing and submitting invoices to government or commercial customers.
• Proficiency with Microsoft Office, particularly Excel and Outlook.

We are extra impressed by folks with:

• An Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field.

What kind of benefits does Terrestris Offer?

• We offer outstanding benefits including health, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs.
• Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards.
• Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category.

Terrestris is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. Applicants must be authorized to work in the U.S.