Golf Club Admin Assistant: Scheduling, Reports & Billing

GolfHires; Scottsdale (AZ); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive pay

PTO (Paid Time Off)

Sick Pay

Holiday Pay

Paid Parental Leave

Annual Education Scholarship

Tuition Reimbursement

Professional Development Scholarship

Mentorship Program

Internships

Medical coverage (Dental & Vision)

Medical FSA / Dependent Care FSA

Free onsite clinic

Mental health resources

Free employee meals

Free golf and tennis

Matching 401K plan

Retail discounts

Pet insurance

Job summary

Desert Mountain Club is seeking an Administrative Assistant to support the Golf Management team. The role handles phones, correspondence, reporting, and basic accounting tasks, while coordinating calendars and meetings.

You will also assist with budgeting, invoices, POs, P-card reconciliation, travel, and POS system maintenance. This is a hands-on role in a prestigious Desert Mountain Club environment in Scottsdale, AZ.

Qualifications

• Minimum of two years of administrative experience.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong computer and administrative skills, including document and file management.
• Excellent verbal and written communication skills.
• Must have command of letter writing and document preparation skills, including grammar and style.
• Strong organizational skills with high attention to detail and accuracy.
• Strong problem-solving and analytical skills.
• Ability to handle confidential information with discretion.
• Valid driver’s license meeting Club insurability standards required

Responsibilities

• Provide administrative support to Golf Management, including phones, correspondence, reporting, and basic accounting tasks.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare meeting agendas, take minutes, and distribute materials.
• Compile and distribute monthly department reports.
• Support marketing and promotional coordination with the F&B and Marketing teams.
• Order office supplies and maintain office equipment.
• Code, route, and track invoices; process purchase orders.
• Manage P-card activity and reconcile expense reports.
• Assist with budget tracking and monitoring.
• Coordinate travel arrangements.
• Support updates and maintenance of golf point-of-sale systems.
• Process personnel action forms (PAFs).

Skills

Administrative experience

Verbal & written communication

Organizational skills

Attention to detail

Discretion with confidential info

Problem solving

Driver's license

Tools

Microsoft Office

Job description

Desert Mountain Club is seeking an Administrative Assistant to support the Golf Management team. The role handles phones, correspondence, reporting, and basic accounting tasks, while coordinating calendars and meetings.

You will also assist with budgeting, invoices, POs, P-card reconciliation, travel, and POS system maintenance. This is a hands-on role in a prestigious Desert Mountain Club environment in Scottsdale, AZ.