GME - Program Coordinator Senior - Ophthalmology - Days

Virginia Commonwealth University Health Systems; Richmond (VA); On-site; USD 60,000 - 80,000; Full time

Job summary

Virginia Commonwealth University Health Systems is seeking a Senior GME Program Coordinator to coordinate and support the graduate and undergraduate function with program directors, ensuring compliance with VCU Health Systems GME and ACGME.

The role serves as an administrative partner for accredited and non-accredited residency/fellowship programs, handling recruitments, trainee evaluations, workflow analysis, reporting, and liaison with the GME Office, SOM Curriculum Office, and ACGME.

Qualifications

• Bachelor's Degree in Business/Finance/HR/Education or related field.
• Minimum 3 years of program or project management experience.
• Experience with New Innovations, email, calendaring, Microsoft applications, and web-based databases.

Responsibilities

• Coordinate and support GME/ACGME accredited programs with program directors.
• Recruit trainees, conduct trainee evaluations, and analyze administrative workflow.
• Manage reports, database maintenance, and communications with stakeholders.
• Liaise with the Office of Graduate Medical Education, SOM Curriculum Office, and the ACGME as needed.

Education

Bachelor's Degree in Business, Finance, Human Resources, Education or related field

Master's Degree in Education, Business, Finance, Human Resources or related field

Tools

New Innovations

Kronos

ACGME Milestones

Microsoft Office

Email

Calendaring

Web-based database

Job description

The GME‑Dept Program Coordinator Senior coordinates and supports the graduate and undergraduate function with program directors to ensure programs remain in good standing with VCU Health Systems Graduate Medical Education (GME) and the Accreditation Council for Graduate Medical Education (ACGME).

The Program Coordinator is an administrative partner responsible for the operations of the accredited/non‑accredited residency/fellowship training program. The position requires a comprehensive and detailed understanding of national accreditation policies and hospital policies.

The Program Coordinator could be responsible for activities such as recruiting trainees, conducting trainee evaluations, analyzing administrative workflow, prioritizing tasks and project management to meet deadlines, report compilation, database maintenance, and program relations/communications both externally and internally to ensure all parties are aware of important deadlines.

The Program Coordinator may also act as primary liaison with the Office of Graduate Medical Education, School of Medicine (SOM) Curriculum Office, and the ACGME. The Program Coordinator coordinates activities with students, residents, fellows, program directors and Vice Chair for Education.

Licensure, Certification, or Registration Requirements

For Hire: N/A

For continued employment: TAGME Certification preferred

Experience – Required

• Minimum of three (3) years of experience in program or project management, preferably in supporting an accredited education program
• Previous experience using computers and a variety of software applications including New Innovations, e‑mail, calendaring products, Microsoft applications, and web‑based database

Experience – Preferred

• Minimum of five (5) years of progressively responsible GME experience supporting an ACGME accredited program
• Previous experience with New Innovations, GME Tracking, Kronos, and ACGME Milestones program requirements

Education/Training – Required

• Bachelor's Degree in Business, Finance, Human Resources, Education or related field from an accredited program; or equivalent years of relevant experience

Education/Training – Preferred

• Master's Degree in Education, Business, Finance, Human Resources or related field from an accredited program; or equivalent years of relevant experience

Independent Actions Required

• Possessing strong personal motivation to manage daily activities, organize, plan, prioritize, and complete tasks, duties, and assignments timely and efficiently
• Ability to interpret and seek verification, if needed, on policies and regulations as they apply to educational programs
• Ability to utilize critical thinking and decision‑making skills to evaluate situations, recommend, communicate, and implement appropriate actions on behalf of Program Director(s) and Vice Chair of Education
• Ability to develop and sustain productive working relationships with learners, faculty, staff, as well as external contacts including vendors, manufacturing representatives, and Grand Rounds presenters
• Participate in at least one committee within the institution that is designed to improve an aspect of Graduate Medical Education

Supervisory Responsibilities (if applicable)

• May supervise support staff as required and may provide performance input to Program Director

Additional Position Requirements

• Evenings, weekends, and flex scheduling as required by the nature of the job

Physical Requirements (includes use of assistance devices as appropriate)

• Physical – lifting less than 20 lbs.
• Activities – prolonged standing, prolonged sitting
• Mental/Sensory – strong recall, reasoning, problem‑solving, hearing, speak clearly, write legibly, reading, logical thinking
• Emotional – fast‑pace environment, able to handle multiple priorities, frequent and intense customer interactions, able to adapt to frequent change

Age Specific Groups Served

All

EEO Employer/Disabled/Protected Veteran