GME Program Coord II - SSO Graduate Medical Education -

USA Health; Mobile (AL); On-site; USD 60,000 - 90,000; Full time

Job summary

University of South Alabama Health System seeks an experienced GME Administrative Specialist to support the graduate medical education program. The role involves coordinating educational quality, maintaining accreditation standards, and serving as the main liaison among program leadership, residents, and credentialing bodies.

The ideal candidate will manage policies, schedules, and documentation, collaborate on curriculum development, and assist with budget-related tasks while ensuring

Qualifications

• Must have strong problem-solving and organizational skills.
• Proficient in Microsoft Office applications.
• Ability to work independently and in a team environment.
• Strong analytical and prioritization abilities under deadlines.
• Excellent interpersonal communication and adaptability.

Responsibilities

• Support GME training program administration and operations for 12–20 positions.
• Collaborate with Program Director to ensure educational quality and regulatory compliance.
• Serve as primary liaison for trainees, faculty, and credentialing authorities.
• Maintain program policies, schedules, and documentation; monitor accreditation requirements.
• Assist with budget preparation and processing program-related invoices.

Skills

Problem solving

Microsoft Office

Initiative

Analytical thinking

Communication

Education

High School Diploma or equivalent

Bachelor’s Degree may substitute for up to 4 years of experience

TAGME certification (Preferred)

Job description

Overview

USA Health is Transforming Medicine along the Gulf Coast to care for the unique needs of our community.USA Health is changing how medical care, education, and research impact the health of people who live in Mobile and the surrounding area. Our team of doctors, advanced care providers, nurses, therapists, and researchers provides the region's most advanced medicine at multiple facilities, campuses, clinics, and classrooms. We offer patients convenient access to innovative treatments and advancements that improve the health and overall well-being of our community.

Responsibilities

• The Graduate Medical Education (GME) position provides administrative and operational support for a GME training program with 12-20 permanent training positions or works under a lead coordinator in a program that has more than 40 permanent training positions.
• An employee allocated to this classification is responsible for collaborating with the Program Director in developing and maintaining the educational quality of the training program as well as ensuring compliance with accreditation standards and other regulatory requirements.
• This employee serves as primary liaison and point of contact for the program director, GME trainees, prospective trainees, educational faculty, various departments, participating sites, and accreditation and credentialing authorities on matters related to a GME training program.
• All work is performed under the general supervision of the program leadership (Director or Chair) and the GME Institutional Administrator and is reviewed for achievement of the key responsibilities and job performance.
• Collaborates with the residency Program Director and program evaluation committee (PEC) in the development, dissemination, implementation, and annual review of policies, procedures, learning objectives, curriculum, training modules, assessments, and evaluations.
• Maintains the program’s manual of policies and procedures. Monitors faculty and trainee compliance with established policies and procedures and maintains related records.
• Maintains knowledge of current medical licensure requirements, immigration policies, Accreditation Council of Graduate Medical Education (ACGME} accreditation and institutional requirements.
• Maintains accurate and accessible records for education, accreditation, recruitment, credentialing, appropriate board certifications, and reimbursement.
• Implements modifications related to accreditation, credentialing, and certification.
• Collaborates with Program Directors in the preparation of letters of verification of training.
• Maintains and updates schedules to ensure coverage and maintain documentation of trainees’ experiences.
• Oversees development, implementation and documentation of educational activities.
• Prepares, updates, and maintains resident, faculty and program evaluations while monitoring for completion.
• Attends and maintains minutes of all meetings as required by the ACGME.
• Trains faculty, resident/fellows, and staff on the use of software and online databases.
• Represents the program at institutional, participating sites, and national meetings as applicable.
• Facilitates and provides guidance, advocacy and support to the residents/fellows in orientation, integration, and education throughout professional transitions related to the residency/fellowship experience and throughout their educational experience.
• Utilizes software to access, manage, and maintain confidential residency applications and associated documents.
• Communicates with prospective residents/fellows via telephone, email and mail to provide information regarding the program’s application process, and to distribute recruitment materials and interview decisions.
• Collaborates with the Program Director and selection committee on interview schedules.
• Assists in preparing the GME program budget and processes invoices and reimbursements for program related expenses.
• Completes all mandatory department, educational and hospital requirements
• Adheres to current Infection Control and Safety Standards
• Regular and prompt attendance
• Ability to work schedule as defined and overtime as required
• Related duties as assigned

Additional Information

Employees must be in a regular position, working 20 hours or more per week (.50 FTE or greater) to qualify for benefits.

Qualifications

• High School Diploma or equivalent and 5 years of related experience Required
• Bachelor's Degree may substitute for up to 4 years of the required experience Preferred
• Certification with the Training Administrators of Graduate Medical Education (TAGME) Upon Hire Preferred
• Comparable combination of education and experience may substitute for the above requirements.

Knowledge, Skills, and Abilities

• Problem Solving HighProblem Solving High
• Proficient in Microsoft Office applications. MediumProficient in Microsoft Office applications. Medium
• Shows initiative and works well independently and as a team HighShows initiative and works well independently and as a team High
• Ability to analyze, organize and prioritize work while meeting multiple deadlines. HighAbility to analyze, organize and prioritize work while meeting multiple deadlines. High
• Excellent interpersonal communication skills, organizational skills, and able to adapt to rapidlychanging environment.HighExcellent interpersonal communication skills, organizational skills, and able to adapt to rapidlychanging environment.High

Equal Employment Opportunity/Affirmative Action Employer

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.