GME Program Admin Intermediate

Michigan Medicine; Ann Arbor (MI); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Retirement plan match

Job summary

Michigan Medicine is seeking a Cardiology Fellowship Program Administrator to oversee a broad range of administrative activities for Cardiology Fellowship programs. This role requires initiative, independent judgment, and prompt problem-solving in a fast-paced environment, collaborating with program directors to manage day-to-day operations and ensure compliance with ACGME and OGE requirements.

The position involves HR paperwork, meeting participation, and maintaining accurate resident

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 2–3 years of professional/administrative experience in a related setting.
• Demonstrated ability to make independent decisions within policy context.
• Ability to analyze and evaluate options and operate independently.

Responsibilities

• Provide high-level program management for assigned CVM fellowships and support the Cardiology Fellowship training program.
• Coordinate fellowship-related administrative activities using broad GME knowledge alongside the Program Director.
• Make independent day-to-day decisions within the scope of responsibilities.

Skills

Program management

GME experience

Independent judgment

Communication skills

Education

Bachelor's degree

Job description

Mission Statement

Job Summary

The Cardiology Fellowship Program Administrator continually assesses and manages a wide range of administrative activities for the operation of Cardiology Fellowship programs. This position requires initiative, independent judgment, and the ability to promptly problem-solve given the nature of the work and its immediacy. The Program Administrator works in close collaboration with the program directors to handle day-to-day administration of the fellowship program in a fast-paced, critical environment. Day-to-day administration includes being the main contact for Cardiology Fellows, answering questions and resolving problems; maintaining accurate and detailed files and resident information to meet ACGME Residency Review Committee and the Office of Graduate Medical Education requirements; attending and actively participating in meetings related to the fellowship program; preparing all house officer HR paperwork; and ensuring adherence to the House Officer Contract.

Responsibilities*

Provide high-level program management for assigned CVM fellowships, as well as support for the Cardiology Fellowship training program. Prepare, coordinate, and monitor fellowship-related administrative activities through the application of broad GME knowledge, practices, and principles in conjunction with or occasionally on behalf of the Program Director. Make independent day-to-day decisions within the scope of your responsibilities.

Leadership

• Identify and evaluate the methods for improving workflow and cost effectiveness and make recommendations to the Program Director for improvement to House Officer satisfaction, federal adherence to guidelines, as well as efficiency and effectiveness in day-to-day operations.
• Participate in program-level policy development, ensure adherence to policy, including institutional and federal regulations.
• Communicate with other institutions, agencies, and departments regarding activities of the training programs.
• Assist with the UMHS Internal Review and ACGME Site Visit documentation.

Recruitment

• Oversee the planning and execution of the annual recruitment process.
• Organize and arrange faculty members for recruitment of potential applicants to the training programs. Assist with arranging itineraries and schedules for applicants.
• Credentialing and Orientation
• Coordinate credentialing and orientation of new house officers.
• Track, report, and ensure compliance with State of Michigan and Institutional licensing requirements.
• Manage issues surrounding House Officer enrollment in NPI, PECOS, EPCS, and CHAMPS that impact the ability to prescribe to patients.

Administrative

• Proctor in-training exams if needed.
• Respond to daily emails from House Officers, Program Directors, and GME Office.
• Oversee the maintenance of resident files and necessary documentation to confirm the program is meeting national requirements.
• Process LOA paperwork
• Create expense reports for fellow reimbursement for mileage and other approved expenses.
• Process Holiday pay, meal reimbursements, and alumni verifications.
• Deliver and track evaluation completion.
• Collaborate with Ann Arbor Veterans Administration Medical Center regarding trainee staffing and billing.

Required Qualifications*

• Bachelor's degree or equivalent combination of education and experience
• Programmatic GME experience
• 2 - 3 years of professional/administrative experience
• Demonstrated ability to make independent decisions to determine appropriate course of action within the context of policies and standards
• Demonstrated ability to analyze, compare, and evaluate various courses of action within the scope of the role
• Demonstrated ability to operate with independence

Desired Qualifications*

• Four+ years of experience as a program administrator.
• Demonstrated leadership skills as well as the ability to work within a team.
• Proven ability to multitask and prioritize to meet deadlines and produce accurate work.
• Ability to work independently and exercise good judgment.
• Proven ability to assess and handle highly sensitive and confidential matters.
• Strong communication and interpersonal skills as well as flexibility with schedule.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees, and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental, and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third-party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Reporting Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled at any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.