GME Program Admin Intermediate

The University of Michigan; Ann Arbor (MI); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Excellent medical, dental, and vision

2:1 retirement match

Job summary

The University of Michigan, Michigan Medicine, seeks a Cardiology Fellowship Program Administrator to manage a wide range of administrative activities for the Cardiology Fellowship programs. You will serve as the main contact for Cardiology Fellows, maintain accurate resident information, and ensure compliance with ACGME requirements in a fast-paced environment.

You will collaborate with program directors to recruit trainees, oversee credentialing and orientation, and coordinate house officer HR

Qualifications

• Bachelor's degree required or equivalent combination of education and experience.
• Programmatic GME experience preferred.
• Demonstrated ability to make independent decisions within policies and standards.

Responsibilities

• Provide high-level program management for assigned CVM fellowships and support for Cardiology Fellowship training.
• Lead the planning and execution of recruitment processes and organize itineraries for applicants.
• Credentialing and Orientation: coordinate credentialing and orientation of new house officers and track licensing requirements.
• Proctor in-training exams when needed and respond to daily emails from House Officers and GME Office.
• Oversee resident file maintenance and ensure program compliance with national requirements.

Skills

Administrative support

Decision making

Analytical thinking

Communication

Teamwork

Education

Bachelor's degree or equivalent

Programmatic GME experience

Job description

Michigan Medicine improves the health of patients, populations, and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally, and internationally. Our mission is guided by our Strategic Principles and has three critical components: patient care, education, and research that together enhance our contribution to society.

Job Summary

The Cardiology Fellowship Program Administrator continually assesses and manages a wide range of administrative activities for the operation of Cardiology Fellowship programs. This position requires initiative, independent judgment, and the ability to promptly problem-solve given the nature of the work and its immediacy. The Program Administrator works in close collaboration with the program directors to handle day-to-day administration of the fellowship program in a fast-paced, critical environment. Day-to-day administration includes being the main contact for Cardiology Fellows, answering questions and resolving problems; maintaining accurate and detailed files and resident information to meet ACGME Residency Review Committee and the Office of Graduate Medical Education requirements; attending and actively participating in meetings related to the fellowship program; preparing all house officer HR paperwork; and ensuring adherence to the House Officer Contract.

The Program Administrator continually directs a wide range of programmatic issues, including recruiting trainees, developing and facilitating complex projects, analyzing administrative workflow, communicating with faculty and fellows regarding a wide range of issues, and managing internal and external program relations.

Responsibilities*

Provide high-level program management for assigned CVM fellowships, as well as support for the Cardiology Fellowship training program. Prepare, coordinate, and monitor fellowship-related administrative activities through the application of broad GME knowledge, practices, and principles in conjunction with or occasionally on behalf of the Program Director. Make independent day-to-day decisions within the scope of your responsibilities.

Leadership

• Identify and evaluate the methods for improving workflow and cost effectiveness and make recommendations to the Program Director for improvement to House Officer satisfaction, federal adherence to guidelines, as well as efficiency and effectiveness in day-to-day operations.
• Participate in program-level policy development, ensure adherence to policy, including institutional and federal regulations.
• Communicate with other institutions, agencies, and departments regarding activities of the training programs.
• Assist with the UMHS Internal Review and ACGME Site Visit documentation.

Recruitment

• Oversee the planning and execution of the annual recruitment process.
• Organize and arrange faculty members for recruitment of potential applicants to the training programs. Assist with arranging itineraries and schedules for applicants.
• Credentialing and Orientation
• Coordinate credentialing and orientation of new house officers.
• Track, report, and ensure compliance with State of Michigan and Institutional licensing requirements.
• Manage issues surrounding House Officer enrollment in NPI, PECOS, EPCS, and CHAMPS that impact the ability to prescribe to patients.

Administrative

• Proctor in-training exams if needed.
• Respond to daily emails from House Officers, Program Directors, and GME Office.
• Oversee the maintenance of resident files and necessary documentation to confirm the program is meeting national requirements.
• Process LOA paperwork
• Create expense reports for fellow reimbursement for mileage and other approved expenses.
• Process Holiday pay, meal reimbursements, and alumni verifications.
• Deliver and track evaluation completion.
• Collaborate with Ann Arbor Veterans Administration Medical Center regarding trainee staffing and billing.

Required Qualifications*

• Bachelor's degree or equivalent combination of education and experience
• Programmatic GME experience
• 2 - 3 years of professional/administrative experience
• Demonstrated ability to make independent decisions to determine appropriate course of action within the context of policies and standards
• Demonstrated ability to analyze, compare, and evaluate various courses of action within the scope of the role
• Demonstrated ability to operate with independence

Desired Qualifications*

• Four+ years of experience as a program administrator.
• Demonstrated leadership skills as well as the ability to work within a team.
• Proven ability to multitask and prioritize to meet deadlines and produce accurate work.
• Ability to work independently and exercise good judgment.
• Proven ability to assess and handle highly sensitive and confidential matters.
• Strong communication and interpersonal skills as well as flexibility with schedule.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000employees, and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental, and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third-party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Reporting Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process maybegin as early as the eighth day after posting.Thisopening may be removed from posting boards and filled at any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.