GME Institutional Administrator - Compliance & Operations

Akicita Federal, LLC; Bethesda (MD); On-site; USD 110,000 - 115,000; Full time

Job summary

Akicita Federal is recruiting a GME Institutional Administrator to support graduate medical education compliance, accreditation, and operations for the NIH Clinical Center in Bethesda, MD. You will be the principal administrative partner to the DIO, ensuring 24 ACGME-accredited residency and fellowship programs meet institutional standards and NIH requirements.

Your responsibilities include coordinating ADS updates, planning GMEC meetings, leading the AIR process, managing onboarding across HR,

Qualifications

• Demonstrated experience in graduate medical education administration, academic medical center operations, or a closely related institutional administrative role.
• Working knowledge of ACGME Institutional Requirements and accreditation processes, including familiarity with the ADS and GMEC governance responsibilities.
• Experience coordinating committee operations, including agenda preparation, minute-taking, action item tracking, and records management for a formal governing body.
• Strong organizational skills with the ability to manage multiple deadlines across accreditation cycles, onboarding timelines, and policy review schedules.
• Proficiency with GME trainee management software platforms (e.g., New Innovations, MedHub, or equivalent) for record-keeping and evaluation management.
• Experience coordinating onboarding or appointment processes in a large, multi-stakeholder institutional environment involving HR, credentialing, benefits, and compliance offices.
• Ability to develop and maintain standardized workflows, administrative processes, and continuous quality improvement initiatives.

Responsibilities

• Coordinate all ACGME institutional accreditation activities, including ADS, new program applications, complement change requests, site visit preparation, and Self-Study processes.
• Plan, schedule, and facilitate monthly GMEC meetings — including agendas, materials, minutes, action items, and subcommittees.
• Lead the AIR process by collecting performance indicators, compiling survey data, preparing summaries, and tracking improvement initiatives.
• Manage Clinical Fellow onboarding end-to-end, coordinating across HR, Credentialing, Security and Badging, Benefits, Payroll, and NIH divisions to ensure timely appointments.
• Maintain and update GME policies, Agreements of Appointment templates, and governance documentation in alignment with NIH and ACGME standards.
• Administer GME trainee software platform, arrange user training, and ensure data security and NIH privacy compliance.
• Lead a forum for GME Coordinators across NIH Institutes and Centers, providing ongoing support and training.

Skills

GME administration

ACGME accreditation

GMEC governance

Onboarding coordination

Policy maintenance

Training programs

Project coordination

Tools

ADS

New Innovations

MedHub

Job description

Akicita Federal is recruiting a GME Institutional Administrator to support graduate medical education compliance, accreditation, and operations for the NIH Clinical Center in Bethesda, MD. You will be the principal administrative partner to the DIO, ensuring 24 ACGME-accredited residency and fellowship programs meet institutional standards and NIH requirements.

Your responsibilities include coordinating ADS updates, planning GMEC meetings, leading the AIR process, managing onboarding across HR,