Supervisor, GME Program Management

Virtua Medical Group; Los Angeles (CA); Hybrid; USD 63,000 - 98,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision insurance

403(b) retirement plan

Paid time off

Sick leave

Tuition assistance

Employee assistance program

Job summary

Virtua Health is seeking a Supervisor GME Program Manager to oversee the operation of ACGME-accredited residency and fellowship programs. You will coordinate recruitment, onboarding, credentialing and regulatory documentation, while guiding staff to ensure high performance and consistent processes.

Responsibilities include managing evaluations, coordinating curricula, and supporting program directors and institutional leaders to drive quality and compliance across multiple GME programs.

Qualifications

• 3+ years of experience in graduate medical education.
• Bachelor’s degree required; master’s degree preferred.
• Excellent written and verbal communication skills.

Responsibilities

• Organize, coordinate, and track annual resident recruitment activities and interview processes.
• Maintain residency reporting systems and ensure compliance with accreditation requirements.
• Oversee onboarding and orientation of trainees in collaboration with the GME Office.
• Lead and mentor residency coordinators and support staff to ensure high performance.

Skills

MS Office

Data analysis

Organizational skills

Communication skills

Education

Bachelor’s degree

Master’s preferred

Tools

Online data management

Job description

At Virtua Health, we exist for one reason – to better serve you. That means being here for you in all the moments that matter, striving each day to connect you to the care you need. Whether that's wellness and prevention, experienced specialists, life‑changing care, or something in‑between – we are your partner in health devoted to building a healthier community. If you live or work in South Jersey, exceptional care is all around. Our medical and surgical experts are among the best in the country. We assembled more than 14,000 colleagues, including over 2,850 skilled and compassionate doctors, physician assistants, and nurse practitioners equipped with the latest technologies, treatments, and techniques to provide exceptional care close to home. A Magnet‑recognized health system ranked by U.S. News and World Report, we've received multiple awards for quality, safety, and outstanding work environment. In addition to five hospitals, seven emergency departments, seven urgent care centers, and more than 280 other locations, we're committed to the well‑being of the community. That means bringing life‑changing resources and health services directly into our communities through our Eat Well food access program, telehealth, home health, rehabilitation, mobile screenings, paramedic programs, and convenient online scheduling. We're also affiliated with Penn Medicine for cancer and neurosciences, and the Children's Hospital of Philadelphia for pediatrics.

Location: Lourdes Health System - 1600 Haddon Ave Remote Type: Hybrid Employment Type: Employee Employment Classification: Regular Time Type: Full time Work Shift: 1st Shift (United States of America) Total Weekly Hours: 40 Additional Locations: Lippincott - 303 Lippincott Drive Job Information: *GME experience required Schedule: Monday - Friday, 8:30am-5:00pm Hybrid - two days onsite, could vary depending on department need. Location: Camden and Marlton, with occasional travel between hospital sites, as needed.

Job Summary: The Supervisor GME Program Management is responsible for managing the duties and processes related to the operation and functioning of one or more ACGME-accredited residency or fellowship program(s). Functions include but are not limited to efficient program administration and compliance with institutional, accreditation, and regulatory requirements. Collaborates with program directors, faculty, the GME Office, and institutional leaders to coordinate recruitment, onboarding, evaluation of trainees, curriculum administration, and accreditation documentation. Oversees the day‑to‑day activities of assigned support staff by leading, monitoring, coaching, mentoring, role modeling, evaluating, and educating to ensure high performance and consistency. Contributes to GME-wide initiatives, policy development, and process improvement to promote quality and operational excellence across all programs. Participates in professional development activities to enhance the skills and effectiveness required for the role.

Position Responsibilities:

• Operations and Coordination: Organize, coordinate, and track annual resident recruitment activities including participating in and managing the Electronic Residency Application system and The National Residency /Fellow Match Program as well as the interview process for candidates. Develop, and assist with facilitating annual orientation for program residents. Design, administer and maintain residency web‑based management systems, databases and residency website. Maintain, enforce and adhere to the program specific policies, accreditation standards, hospital practices and Board requirements for residency specific education. Perform timely and accurate collection, formatting, transmission of all residency reporting and data collection systems. Review and monitor resident/rotation/faculty evaluations. Maintain current residency memberships. Coordinate and proctor residency in‑training examination. Assist with resident and faculty schedules. Assist residents with concerns and issues. Ability to provide resources or assistance immediately. Provide back up support to all programs when a coordinator is unavailable or unable to fulfill their duties. Assist with other responsibilities as assigned. Maintain and obtain clarifying information, when necessary, on program reports and regulatory/accreditation requirements.
• Financial Program Support: Monitor, document, track, and report all financial transactions related to the program(s) and trainees, coordinating with the GME Office to ensure fiscally sound stewardship.
• Onboarding and Orientation: Oversees the onboarding and orientation of trainees in collaboration with the GME Office to ensure all residents begin on their contractual start date. Maintains accurate and organized records of resident credentialing and compliance within approved systems. Reviews feedback from residents and faculty to evaluate the effectiveness of onboarding and orientation processes. Coordinates clear and consistent communication with incoming residents to support a smooth transition into the program. Support the VP of Academic Affairs, DIO, Director Academic Affairs, Manager and Institutional Coordinators in all functions of that role.
• Facilitate the recruitment of program coordinators or other support staff.
• Oversee and assist in licensure or certification issues. Oversee the provision of accurate, timely trainee information and documentation required for promotion, termination and verification of trainees.
• Perform various administrative functions related to the GME. Act as a mentor to GME Residency Coordinators.
• Serves as an active member of the Graduate Medical Education Committee (GMEC) and assumes leadership responsibilities for designated committees or subcommittees. Collaborates with committee members and institutional stakeholders to develop, implement, and evaluate initiatives that strengthen GME operations, enhance program quality, and support continuous institutional growth.
• Engages in professional development to expand knowledge of GME operations, accreditation standards, and leadership practices.
• Pursues opportunities to elevate program visibility and institutional reputation through professional involvement and by identifying potential grant and funding opportunities that support GME growth.

Position Qualifications Required:

• Required Experience: 3+years of experience working in graduate medical education. Exceptional organizational, professional and interpersonal skills. Computer proficiency, including skills in MS Office, online data analyst and management. Must be a self‑starter exhibiting a high degree of Professionalism and the ability to work independently. Excellent written and verbal communication skills. Dedication to maintaining confidentiality and professionalism.
• Required Education: Bachelor’s degree required, master’s degree preferred.
• Annual Salary: $63,179 - $98,171 The actual salary/rate will vary based on applicant’s experience as well as internal equity and alignment with market data.
• Virtua offers a comprehensive package of benefits for full‑time and part‑time colleagues, including, but not limited to: medical/prescription, dental and vision insurance; health and dependent care flexible spending accounts; 403(b) (401(k) subject to collective bargaining agreement); paid time off, paid sick leave as provided under state and local paid sick leave laws, short‑term disability and optional long‑term disability, colleague and dependent life insurance and supplemental life and AD&D insurance; tuition assistance, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.

Be Well, Get Well and Stay Well That's our mission. We’re dedicated to offering the best quality care through our extensive range of services and facilities. Our doctors, clinical practitioners, and administrative staff are a respectful, caring team of professionals committed to providing world‑class quality healthcare. We continually work to be your premier choice of health and wellness in South New Jersey.