GME Administrator

Boston Children's Hospital; Boston (MA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible schedules

Health, vision & dental insurance

Child care subsidies

Student loan subsidies

Retirement plan (403(b) / Pension)

Paid time off / vacation

Tuition reimbursement

License & Certification reimbursement

Transit/discounted passes

Job summary

Boston Children’s Hospital is seeking a detail-oriented coordinator to manage the department’s residency/fellowship training program. You will work under the Program Director and Department Division Manager to support GME processes, recruit trainees, and maintain education databases.

You will coordinate onboarding, licensing, visas, and credentialing, while planning orientation and annual education activities.

Qualifications

• Associate's Degree required; Bachelor's degree preferred.
• Familiar with the annual hospital and GME recruitment and education cycle.
• Proficient with medical education software such as NRMP, ERAS and New Innovations.
• Fluency with Microsoft Office is required.
• Ability to work independently to anticipate program needs.
• Strong analytical, written and verbal communication skills.

Responsibilities

• Coordinate and provide administrative support for GME training programs.
• Manage candidate selection, interview scheduling, and travel arrangements.
• Oversee onboarding, licensing, visa, credentialing and moonlighting inputs.
• Design orientations, schedule speakers, trainings and new-hire requirements.
• Maintain GME databases (duty hours, evaluations, personnel records).
• Ensure compliance with ACGME and hospital policies.

Skills

Analytical skills

Oral & written communication

Organizational skills

Independent work

Education

Associate's degree

Bachelor's degree preferred

Tools

NRMP

ERAS

New Innovations

Microsoft Office

Job description

Position Summary

Under general supervision of the Program Director and/or Department Division Manager coordinates the department/division’s residency/fellowship training program in accordance with department/GME (Graduate Medical Education) policies. Follows and helps to improve plans and processes on a yearly cycle that support department/GME requirements to ensure compliance, including recruitment and onboarding of trainees, maintenance of medical education databases and completion of projects. Plans and coordinates educational and social events in accordance with established priorities, time and funding limitations. Coordinates internal and external program relations, communicating with faculty and trainees to ensure smooth communications and effective and efficient coordination of GME training programs.

Key Responsibilities

• Collaborates with training program leadership team to coordinate and provide administrative support, including evaluating, standardizing and improving office procedures, for all aspects of the GME training program for the department/division. Creates, updates, maintains and distributes educational materials and curriculum.
• Coordinates the candidate selection process, schedules interviews and follow-ups. Acts as a resource for candidates, assisting as needed with travel arrangements.
• Coordinates all aspects of onboarding. Ensures the timely input of documents related to licensing, visas, credentialing and moonlighting in accordance with regulatory requirements.
• Participates in the design of content for annual orientation programs including determining speaker topics, selecting and inviting speakers. Schedules speakers, venues, trainings, and other new hire requirements including IDs, computer access and training.
• Collects and maintains required records and data for residents, fellows, faculty, and alumni. Maintains and ensures efficient utilization of GME databases including duty hours, evaluations and personnel records in accordance with department requirements. Interprets and applies ACGME (Accreditation Council for Graduate Medical Education), other national accrediting agency/regulatory requirements and hospital policies to ensure compliance.
• Designs content, coordinates, prepares and distributes materials for educational curriculum, conferences, didactic sessions, M&M (Morbidity & Mortality) conferences, virtual and special events throughout the year. Coordinates evaluation and attendance tracking for events.
• Acts as a resource and liaison for the program. Provides administrative support to trainees as directed by the program director. Informs trainees of policies, procedures and schedules. Works to diffuse conflicts by accommodating reasonable requests; escalates issues to manager as needed.
• Provides administrative support to the department as directed.

Education

Minimum Qualifications

Experience

Associate's Degree required, Bachelors Degree preferred.

• Familiarity with the annual hospital and Graduate Medical Education recruitment and education cycle including training program(s)/hospital and regulatory requirements.
• Proficiency with medical education computer applications such as NRMP, ERAS and New Innovations.
• Fluency with Microsoft Office is required.
• Ability to work independently to anticipate program needs based on a yearly cycle.
• Analytical skills and ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.
• Excellent organizational and planning skills with strong attention to details.
• Ability to understand, interpret and apply applicable regulatory requirements and hospital policies to ensure programmatic compliance with graduate medical education program training requirements.

The posted pay range is Boston Children’s reasonable and good-faith expectation for this pay at the time of posting. Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.