GME Administrator

Boston Children’s Hospital; Boston (MA); Hybrid; USD 52,000 - 76,000; Full time

Job summary

Boston Children's Hospital is seeking a coordinator to support our Graduate Medical Education training programs. Under supervision, you will coordinate residency and fellowship activities, assist with onboarding, licensing, credentialing, and moonlighting processes, and help maintain education databases and materials.

You will plan educational and social events, liaise with faculty and trainees, and ensure compliance with ACGME and hospital policies.

Qualifications

• Associate's Degree required.
• 2 years’ administrative work experience.
• Experience coordinating training programs or educational events preferred.

Responsibilities

• Collaborates with training program leadership to coordinate GME activities.
• Coordinates candidate selection, interviews and travel arrangements.
• Manages onboarding, licensing, visas, credentialing and moonlighting processes.
• Designs content for orientation, schedules speakers and venues, and handles training prerequisites.
• Maintains GME databases and records (duty hours, evaluations, personnel).
• Ensures compliance with ACGME and hospital policies.

Skills

Administrative coordination

Communication

Scheduling

Education

Associate's Degree

Job description

Position Summary

Under general supervision of the Program Director and/or Department Division Manager coordinates the department/division’s residency/fellowship training program in accordance with department/GME (Graduate Medical Education) policies. Follows and helps to improve plans and processes on a yearly cycle that support department/GME requirements to ensure compliance, including recruitment and onboarding of trainees, maintenance of medical education databases and completion of projects. Plans and coordinates educational and social events in accordance with established priorities, time and funding limitations. Coordinates internal and external program relations, communicating with faculty and trainees to ensure smooth communications and effective and efficient coordination of GME training programs.

Key Responsibilities

• Collaborates with training program leadership team to coordinate and provide administrative support, including evaluating, standardizing and improving office procedures, for all aspects of the GME training program for the department/division. Creates, updates, maintains and distributes educational materials and curriculum.
• Coordinates the candidate selection process. Coordinates and schedules interviews and follow-up. Acts as a resource for candidates, assisting as needed with travel arrangements.
• Coordinates all aspects of onboarding. Ensures the timely input of documents related to licensing, visas, credentialing and moonlighting in accordance with regulatory requirements.
• Participates in the design of content for annual orientation programs including determining speaker topics, selecting and inviting speakers. Schedules speakers, physical and virtual venues, trainings, and other new hire requirements including IDs, computer access and training.
• Collects and maintains required records and data for residents, fellows, faculty, and alumni. Maintains and ensures efficient utilization of GME databases including duty hours, evaluations and personnel records in accordance with department/GME requirements. Interprets and applies ACGME (Accreditation Council for Graduate Medical Education), other national accrediting agency/regulatory requirements and hospital policies to ensure compliance.
• Designs content, coordinates, prepares and distributes materials for educational curriculum, conferences, didactic sessions, M&M (Morbidity & Mortality) conferences, virtual and special events throughout the year. Coordinates evaluation and attendance tracking for events.
• Acts as a resource to trainees and as a liaison for the trainees/training program. Provides administrative support to trainees as directed by the program director. Informs trainees of policies, procedures and schedules. Works to diffuse conflicts by accommodating reasonable requests; escalates issues to manager as needed.
• Provides administrative support to the department as directed.

Minimum Qualifications

Education

Associate's Degree

Experience

2 years’ administrative work experience