Executive Assistant, curity Services and Observab

Amazon Inc.; Omaha (NE); On-site; USD 80,000 - 97,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Parental leave

Job summary

Amazon Development Center U.S., Inc. in Seattle, WA is seeking an Executive Assistant to support the VP of the AWS AMO team. The role requires high discretion, strong organizational skills and the ability to manage complex calendars and travel.

A proactive, detail-oriented individual will excel in a fast-paced environment, coordinating with Recruiting, Facilities and HR while handling confidential information with professionalism.

Qualifications

• 3+ years of senior level leadership support or 1+ years of Amazon experience.
• High school diploma or equivalent.
• Experience with Microsoft Office products and executives calendar management.
• Experience in a fast-paced, high-tech company.

Responsibilities

• Manage complex calendars with discretion and diplomacy.
• Coordinate travel plans and expense reports.
• Organize team activities and meeting agendas.
• Collaborate with Recruiting, Facilities, and HR teams.
• Track deliverables and follow up on actions.

Skills

Calendar management

Office software skills

Communication

Education

High school diploma

Tools

Microsoft Office

Job description

Executive Assistant, curity Services and Observab

Job ID: 10585698 | Amazon Development Center U.S., Inc.

Are you always looking around corners and anticipating needs? Do you believe that details matter and want to support a highly engaged team?

We are looking for an exceptionally bright, well organized and self-motivated Executive Assistant to support the VP of the AWS AMO team. We are seeking a driven, bright, and motivated individual with a history of high performance to support our organization. This exciting role requires attention to detail, great organization and prioritization skills, the ability to plan ahead and to meet tight deadlines, all while juggling multiple critical requests.

A high level of integrity and discretion in handling confidential information, and professionalism in dealing with leaders (at and outside Amazon) is important, as is the ability to be flexible and change direction seamlessly. The successful candidate will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and want to take on varied and exciting new projects and learn new skills. You’ll need to take effective action without having to know the total picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups.

Key responsibilities

• Manage complex calendars and scheduling with diplomacy and discretion.
• Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner.
• Organize, execute, and assist with team activities (staff meeting agendas, on-sites/off-sites, team social events, etc.).
• Act as dotted line lead to team of EAs.
• Schedule cost effective air/hotel/ground transportation. Create detailed travel itineraries both domestic and international (including smooth transitions between time zones). Coordinate with in-house travel agents and manage international travel process. Submit expense reports in a timely fashion.
• Coordinate closely with Recruiting teams, Facilities team, HR team, and other Executive Assistants within the AWS FDS team and Amazon community.
• Track and help drive completion of key deliverables and follow up on outstanding items to include meeting notes and action items.
• Exceptional management of multiple complex calendars and scheduling requirements.
• Tracking and helping drive completion of key deliverables and following up on outstanding items.
• Partnering with leaders to understand their priorities and build processes to make their organizations happier and more effective.
• Managing group logistics and team space (including moves and reconfigurations).
• Manage domestic and international travel.
• Complete and file expense reports.
• Assist with organizing and executing team activities.
• Having fun at work and helping others do the same.

Basic Qualifications

• 3+ years of senior level leadership support, or 1+ years of Amazon experience.
• High school or equivalent diploma.
• Experience with Microsoft Office products and applications.
• Experience with executive level calendar management.

Preferred Qualifications

• Experience in a fast-paced, high-tech company.
• Experience managing multiple calendars.

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below.

USA, WA, Seattle - 80,200.00 - 97,400.00 USD annually

Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.