Global Trademark Docketing Specialist

MSH; West Palm Beach (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

MSH is seeking a detail-oriented Trademark Paralegal to support the Senior Manager of Global Trademarks in the Legal department. The role focuses on docketing U.S. and foreign trademark matters, managing deadlines, and aiding the rollout of a new IP docketing system worldwide.

The ideal candidate has 5–10 years in trademark docketing, strong knowledge of prosecution procedures, and experience with docketing software. Prior work in apparel or fashion is a plus; Florida Notary status is preferred.

Qualifications

• 5–10 years of hands-on trademark docketing experience.
• Knowledge of U.S. and international trademark prosecution procedures.
• Proficiency with IP docketing software and Microsoft Office.
• Strong attention to detail and ability to manage high-volume, time-sensitive tasks.
• Bachelor’s degree or paralegal certificate preferred; equivalent experience considered.
• Experience in the apparel, consumer goods, or fashion industry.
• Licensed Notary Public in Florida.

Responsibilities

• Accurately docket and maintain records for U.S. and foreign trademark applications, registrations, proof of use, renewals, office actions, and maintenance filings in the IP management/docketing system.
• Review and process correspondence from USPTO and foreign offices; calendar critical deadlines with precision.
• Monitor and track prosecution deadlines, generate docket reports, and provide reminders to the trademarks team.
• Assist GTM with compilation of evidentiary documentation for trademark applications and appeals.
• Update foreign counsel contact list and coordinate directives to global counsel.
• Upload, organize, and maintain electronic files in the IP database; ensure data integrity.
• Work with legalization agencies to obtain authenticated documents from governmental offices.
• Conduct quality assurance audits on docket entries and resolve discrepancies.
• Assist with portfolio management tasks and renewals; support enforcement efforts.
• Collaborate on special projects including portfolio transfers and system improvements.
• Assist in standing up and implementing a new docketing system, including data migration and user training.

Skills

Trademark docketing experience

Attention to detail

Time management

Communication skills

Education

Paralegal certificate or Bachelor's degree

Licensed Notary Public in Florida

Tools

IP docketing software

Microsoft Office

Job description

MSH is seeking a detail-oriented Trademark Paralegal to support the Senior Manager of Global Trademarks in the Legal department. The role focuses on docketing U.S. and foreign trademark matters, managing deadlines, and aiding the rollout of a new IP docketing system worldwide.

The ideal candidate has 5–10 years in trademark docketing, strong knowledge of prosecution procedures, and experience with docketing software. Prior work in apparel or fashion is a plus; Florida Notary status is preferred.