Global Technical Documentation Control Program Manager

Jobtailor; Los Angeles (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Jobtailor is seeking a documentation control professional to establish and manage a global framework for engineering specifications, drawings, and SOPs.

You will oversee feedback in bids and RFIs, prioritize design-standard updates, and ensure templates are included in project scopes. The role involves QA across construction and commissioning, handover readiness, and maintaining the central document library.

Qualifications

• 3+ years of direct experience in documentation control, program management, or technical writing within critical infrastructure environments
• Bachelor's degree in Mechanical, Electrical, Mechatronics, or closely aligned Engineering discipline, Construction Management, or equivalent industry/military experience
• Demonstrated mastery of EDMS, SharePoint, Microsoft Word, PowerPoint, Excel, and Visio
• Ability to read, interpret, and organize engineering drawings, electrical single-lines, control network schematics, and BOM
• Detail-oriented approach with commitment to accuracy
• Ability to perform gap analyses on technical documentation, identify process inefficiencies, and implement improvements
• Familiarity with BMS, EPMS, and industrial PLC/DDC systems
• Familiarity with the design lifecycle of engineering projects
• Ability to manage multiple fast-paced documentation pipelines across deadlines with stakeholders

Responsibilities

• Establish, implement, and maintain a standardized global document control and governance framework for engineering specs, drawings, and SOPs
• Oversee feedback collection during competitive bidding and RFIs
• Analyze and prioritize project-specification shortcomings to update Master Design Standards
• Partner with internal design teams and external firms to influence design-for-serviceability
• Ensure standardized templates and procedures are included in project SCOWs
• Direct documentation tracking and QA across construction and commissioning phases
• Validate testing and documentation are verified, complete, and under revision control before handover
• Enforce handover criteria at the Ready For Service milestone
• Review and archive finalized vendor submittals, control schematics, asset inventories, and client docs
• Develop SOPs, MOPs, and safety standards for critical facility systems
• Manage central documentation library in SharePoint and integrate with InCommand platform
• Establish tracking for sensor calibration certs, MTBF, and obsolescence planning databases

Skills

Documentation Control

Program Management

Gap Analysis

SOP Development

Technical Documentation

Engineering Drawing Interpretation

BOM Management

Quality Assurance

Design Lifecycle Familiarity

Process Improvement

Education

Bachelor's degree in Mechanical, Electrical, Mechatronics, or related Engineering discipline

Tools

SharePoint

EDMS

InCommand Platform

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Microsoft Visio

Job description

• Establish, implement, and maintain a standardized global document control and governance framework for engineering specifications, technical drawings, and standard operational procedures


• Oversee feedback collection during competitive bidding and Request for Information (RFI) periods


• Analyze, compile, and prioritize project-specification shortcomings to update and release future Master Design Standards


• Partner with internal design engineering teams and external design firms to influence design-for-serviceability


• Ensure standardized templates and procedures are included in project scopes of work (SOWs)


• Direct documentation tracking and quality assurance across construction and L1-L5 commissioning phases


• Validate testing and documentation are verified, complete, accurate, and under revision control before handover


• Enforce handover criteria at the Ready For Service (RFS) milestone


• Review and archive finalized vendor submittals, control schematics, asset inventories, global telemetry/MQTT topic maps, and client-required documentation


• Develop precise, repeatable SOPs, MOPs, and safety standards for critical facility systems


• Manage the central documentation library in SharePoint and integrate files with the InCommand platform


• Establish tracking systems for sensor calibration certificates, equipment Mean Time Between Failure (MTBF), and obsolescence planning databases

Requirements

• 3+ years of direct experience in documentation control, program management, or technical writing within critical infrastructure environments such as data centers, defense, pharmaceutical, utilities, or heavy manufacturing


• Bachelor's degree in Mechanical, Electrical, Mechatronics, or a closely aligned Engineering discipline, Construction Management, or equivalent industry/military experience


• Demonstrated mastery of Electronic Document Management Systems (EDMS), SharePoint, Microsoft Word, PowerPoint, Excel, and Visio


• Ability to read, interpret, and organize engineering drawings, electrical single-lines, control network schematics, and equipment Bill of Materials (BOM)


• Detail-oriented approach with commitment to accuracy


• Ability to perform gap analyses on technical documentation, identify process inefficiencies, and implement structural improvements


• Familiarity with Building Management Systems (BMS), Electrical Power Monitoring Systems (EPMS), and industrial PLC/DDC systems


• Familiarity with the design lifecycle of engineering projects


• Ability to manage multiple fast-paced documentation pipelines across competing deadlines with regional construction, operations, and executive stakeholders


• Excellent written and verbal communication skills to translate complex technical requirements into clear standards for vendors, operators, and executive stakeholders

Core Competencies

Demonstrates expertise in establishing and maintaining document control frameworks, ensuring accuracy and compliance in technical documentation within critical infrastructure environments. Proficient in managing documentation pipelines and collaborating with engineering teams to enhance design processes.

Highest-signal resume keywords

• Document Control Management


• Electronic Document Management Systems (EDMS)


• SharePoint


• Technical Writing


• Engineering Drawing Interpretation

Hard Skills

• Documentation Control


• Program Management


• Gap Analysis


• SOP Development


• Technical Documentation


• Engineering Drawing Interpretation


• Bill of Materials (BOM) Management


• Quality Assurance


• Design Lifecycle Familiarity


• Process Improvement

Soft Skills

• Detail-Oriented


• Excellent Communication Skills


• Organizational Skills


• Ability to Manage Multiple Deadlines

Industry Keywords

• Critical Infrastructure


• Data Centers


• Defense


• Pharmaceutical


• Utilities


• Heavy Manufacturing

Tools & Technologies

• Microsoft Word


• Microsoft PowerPoint


• Microsoft Excel


• Microsoft Visio


• InCommand Platform


• Building Management Systems (BMS)


• Electrical Power Monitoring Systems (EPMS)