Global Project Coordinator: Logistics & Execution

Cosm; Salt Lake City (UT); On-site; USD 37,195 - 50,971; Full time

Job summary

Cosm is seeking a Project Coordinator to work with the Project Administrator and Project Manager to ensure contracts are accepted and set up correctly for proper execution from sales through project closeout and turnover to the support team. The ideal person will collaborate with Manufacturing, engineering, management and support, communicate clearly, work independently, manage multiple projects in different stages, and understand the overall workflow to move each project forward.

Qualifications

• Minimum 2 years administrative experience.
• High school diploma or GED equivalent.
• Experience in shipping/logistics administration preferred.
• Experience in Office Suite, and inventory software required.
• Experience in accounting software preferred.
• Ability to work independently with good organizational skills.
• Experience with general purchasing processes for to and from commercial locations.
• Strong coordination, organization, teaming and communication abilities.
• Ability to work under pressure and time constraints.

Responsibilities

• Review and interpret new contracts & initiate internal project set up.
• Manage project related paperwork & maintain accurate and complete program files.
• Define and distribute initial overview of project details to Manufacturing, Accounting and Purchasing teams.
• Update and maintain project database.
• Coordinate with Project Manager and Manufacturing on project schedule and update weekly.
• Initiate and maintain internal sales orders related to projects and update frequently.
• Determine and coordinate internal and external parts and resources, ensuring that projects remain within scope, schedule, and budget.
• Review work orders and invoices and submit milestone and subcontractor payment releases accordingly.
• Coordinate with Manufacturing and Receiving to ensure proper distribution and issuing of parts to correct projects.
• Interpret and implement domestic and international shipping logistics and insurance (as required).
• Prepare shipping documents according to contract terms and coordinate system delivery to customer site.
• Provide detailed notes and system information for turnover to support after project completion.
• Adhere to budget by monitoring expenses and implementing cost-saving measures as appropriate.
• Assist Project Administrator and other members of the Program Management team on other tasks as required.

Skills

Coordination

Organization

Communication

Time management

Independent work

Education

High school diploma or GED

Tools

Office Suite

Inventory software

Accounting software

Job description

Cosm is seeking a Project Coordinator to work with the Project Administrator and Project Manager to ensure contracts are accepted and set up correctly for proper execution from sales through project closeout and turnover to the support team. The ideal person will collaborate with Manufacturing, engineering, management and support, communicate clearly, work independently, manage multiple projects in different stages, and understand the overall workflow to move each project forward.